January 8, 2007

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Carolyn Erdody (here), John Berry (here), Nancy Heyman (here), Linda Hall (here) and Louise Estep (here).

Mayor Keifer stated we needed to elect a President of Council for 2007. Hall made a motion, seconded by Sherwood to nominate John Berry as President of Council for 2007. Motion passed by voice vote.

Sherwood made a motion, seconded by Berry to suspend the reading and accept the minutes of the December 11 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Heyman made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer announced the committee assignments for 2007. (A copy will be attached to the Fiscal Officer's minutes.) She then gave a list of topics for several committees to review.

Mayor Keifer announced trick-or-treat will be Wednesday, October 31. Councilman Estep asked if there would be any discussion on this date since it was brought up at a previous meeting? Mayor Keifer responded that the Fire Department does the parade and this is when they want it. Estep commented that other communities have the parade and trick-or-treat on different nights. Mayor Keifer responded that would not work. Estep responded that it would be nice to see if we could get all of the communities in our school district on the same night.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Councilman Estep asked Hoffman questions regarding the letter in the packet addressed to the Otsego School District dated January, 2006. She stated she didn't remember signing the letter. Hoffman stated that this letter was never sent. Mayor Keifer then presented an updated letter and requested Council to sign it. Estep stated she did not feel comfortable signing the letter as it was currently written. She said she would like time to review and have discussion. There has not been any recent discussion on this topic. Councilman Sherwood and Berry also stated they would like to discuss further.

Mayor Keifer recognized Lieutenant Hillard who gave a verbal report.

A Streets & Sidewalks Committee meeting was scheduled on January 18 at 7 p.m. at the Administration Building.

Fiscal Officer Estep presented and gave the first reading to Resolution 2007-1. Resolution 2007-1, a resolution authorizing the Village Administrator to prepare and submit an application to participate in the Ohio Department of Transportation (ODOT) Safe Routes to School Program and to execute contracts as required. Erdody made a motion, seconded by Sherwood to suspend the rules and declare Resolution 2007-1 an emergency. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Erdody to pass Resolution 2007-1. Motion passed unanimously by roll call vote.

Fiscal Officer Estep presented and gave the first reading to Resolution 2007-2. Resolution 2007-2, a resolution declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient, and declaring the necessity of a levy in excess of such rate.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

January 22, 2007
7:30 p.m.

Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the January 8 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Heyman made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer stated Gus Cocke, from the American Legion, informed her that they will be honoring the local scouts on February 11 at the Legion Hall. The scouts will work together to mix birdseed and Mr. Cocke asked permission for them to be able to spread the seed in Howard Park and along the canal. Sherwood made a motion, seconded by Hall to allow them to spread the seed. Motion passed by voice vote.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.) After discussion, Erdody made a motion, seconded by Estep to authorize the Administrator to purchase a washer, dryer and uniforms at an approximate cost of $3,100. Motion passed unanimously by roll call vote.

Council reviewed a request for use of public property from the Grand Rapids Area Chamber of Commerce for an Easter Celebration on March 31 from 10 a.m. to 3 p.m. Heyman made a motion, seconded by Estep to approve the application. Motion passed by voice vote.

Councilman Estep reviewed the minutes from the January 20 Buildings, Parks, Properties & Maintenance Committee Meeting. (A copy will be attached to the Fiscal Officer's minutes.) Council reviewed the "Request for Use of Public Property" form and asked that a copy incorporating the changes be presented at the next meeting. Council reviewed the handicap swing options and gave Hoffman guidance on which one to purchase for Howard Park. The letter to the Superintendent was reviewed and discussed. Councilman Erdody stated she wants to have conversation with the School Board face-to-face, rather than sending a letter. Councilman Sherwood stated that

she felt something should be sent in writing. Mayor Keifer said she was not ready to sign the letter prepared because she and Administrator Hoffman were not present at the meeting and Hoffman has done a lot of legwork on this issue and we need his input. She also stated that her name was not spelled correctly.

Councilman Erdody reviewed the minutes from the January 18 Streets & Sidewalks Committee Meeting. (A copy will be attached to the Fiscal Officer's minutes.)

Fiscal Officer Estep gave the second reading to Resolution 2007-2. Resolution 2007-2, a resolution declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient, and declaring the necessity of a levy in excess of such rate.

Councilman Estep stated another Buildings, Parks, Properties & Maintenance Committee Meeting needed to be scheduled to discuss the parameters of how to preserve Bluebell Island, the lights for the welcome sign on Route 6 and the Fire Hall. The meeting was scheduled for January 31 at 7 p.m. at the Administration Office. Estep was asked to contact George Limes to see who was elected Chairman of the Trustees for 2007 and invite him to the meeting for discussion on the topic of the Fire Hall.

Councilman Sherwood asked about the status of the letter to the School Board. After discussion, Sherwood made a motion, seconded by Erdody to go into executive session to discuss the possible acquisition of property, with no action to be taken following the session. She requested that the Administrator, Fiscal Officer and Mayor join them in executive session. Motion passed unanimously by roll call vote.

Sherwood made a motion, seconded by Berry to return to the regular council meeting. Motion passed unanimously by roll call vote.

With no further business to discuss, Erdody made a motion, seconded by Berry to adjourn. Meeting adjourned.

February 12, 2007
7:30 p.m.

Heyman made a motion, seconded by Erdody to suspend the reading and accept the minutes of the January 22 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Estep made a motion, seconded by Sherwood to pay the bills. Motion passed unanimously by roll call vote.

Administrator Hoffman gave a verbal report. Hoffman announced that a representative from the Central Collection Agency will be at the Village Office on April 4 from 3 p.m. to 7 p.m. to assist residents with their Village income tax form.

Lieutenant Hillard gave the monthly Sheriff's report.

The Fiscal Officer distributed the January 2007 reconciliation report to Council, Mayor and Administrator. He also distributed the monthly finance reports to the Finance Committee.

Mayor Keifer reviewed the application received from Butch Cocke for the use of Howard Park for Memorial Day Services on May 28. Sherwood made a motion, seconded by Berry to approve the application. Motion passed by voice vote.

Councilman Estep reviewed the Land, Building & Parks Committee Meeting held on January 31, 2007. A few corrections were made to the minutes.

Council reviewed a draft of a letter prepared by Councilman Sherwood regarding the request for the street light at the corner of Wapakoneta Road and Route 6. It was decided to send the letter to all of the Grand Rapids Township Trustees from Village Council.

A Finance Committee Meeting was scheduled on February 28 at 7 p.m. to establish the permanent appropriations for 2007. Fiscal Officer Estep gave the third reading to Resolution 2007-2. Resolution 2007-2, a resolution declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient, and declaring the necessity of a levy in excess of such rate. Estep made a motion, seconded by Berry to pass Resolution 2007-2. Motion passed unanimously by roll call vote.

After discussion on the sidewalks in the business district after a snowfall, Mayor Keifer asked Councilman Erdody to request at the next Chamber meeting that the Chamber work with the businesses to get the walks cleared after a snow.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

February 26, 2007
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Carolyn Erdody (excused), John Berry (here), Nancy Heyman (here), Linda Hall (here) and Louise Estep (here).

Sherwood made a motion, seconded by Hall to suspend the reading and accept the minutes of the February 12 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Estep made a motion, seconded by Heyman to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Julie Pontasch. Ms. Pontasch presented to the Mayor a request for use of public property and lands for the Jazz Festival on August 19. After discussion, Council requested that Ms. Pontasch complete the updated application and include specific information for which properties she is requesting. They also suggested she give the vendors a map with various locations on where they should part so as to not part in the alley behind the businesses (canal-side).

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.) Hoffman announced the unlimited pickup will be on April 27 and 28.

Hoffman stated he is going to check with the Solicitor to see if the grass ordinance could be written similar to the snow removal ordinance.

Sherwood suggested that definitions and visual descriptions be added to the "Criteria for Sidewalk Repair or Replacement" document. Hoffman stated he would work on that.

Estep asked about the status of the Grand Rapids Clinic. Hoffman stated it will go up for auction soon.

Estep asked if there is anything that can be done regarding the Kroger flyers and Verizon telephone directory that are thrown into yards, drives, etc. Hoffman will check with the Solicitor on what the resident or Village can do regarding unsolicited materials.

Hall announced she will not be able to be at the March 26 meeting.

With no further business to discuss, Heyman made a motion, seconded by Hall to adjourn. Meeting adjourned.

March 12, 2007
7:30 p.m.

Sherwood made a motion, seconded by Hall to suspend the reading and accept the minutes of the February 26 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Heyman made a motion, seconded by Sherwood to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Mike Kummerer, a resident who lives along Route 65. He requested additional enforcement along Route 65 for the speed limit. After discussion, Administrator Hoffman suggested the residents start a letter writing campaign to Delbert Latta and Randy Gardner to get the speed limit lowered. Councilman Sherwood suggested the Solicitor draft up a template letter for the residents to use, if they wish. It was also suggested to put the e-mail address and postal address for Latta and Gardner on the Village website.

Mayor Keifer recognized Mark Sarkan from the Arts Council. Mr. Sarkan distributed the 2006 and 2007 Arts Council Calendar. He expressed his concern of not receiving a contract for the March 17 event scheduled at the Town Hall. Councilman Erdody replied that the event had been approved and he had completed the contract. The Town Hall Board of Control does not send back a copy of the contract. Erdody stated she will discuss this process with the Board.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.)

Lieutenant Hillard stated he will have the police officers patrol Route 65 at the times Mr. Kummerer stated were needed. Hillard also stated he would look into the issue he discussed with the Mayor prior to the meeting.

Council reviewed an application for Use of Public Property received from Chet Vollmar for a Car Show on July 15. After discussion, Erdody made a motion, seconded by Heyman to approve the application. Motion passed by voice vote. Mayor Keifer asked Mr. Vollmar to send a letter two weeks prior to the event to all residents along the area he is requesting so they know the street will be closed.

Council reviewed an application for Use of Public Property received from Kathy Thomas, Cub Scout Pack 325, for the Applebutter Festival on October 14. After discussion, Erdody made a motion, seconded by Sherwood to approve the application, with the addition of Administrator Hoffman's response to her questions. Motion passed by voice vote.

Sherwood reviewed the minutes of the Finance Committee meeting held on February 28.

The Fiscal Officer presented and gave the first reading to Ordinance 2007-1. Ordinance 2007-1, an ordinance to make appropriations for current expenses and other expenditures of the Village of Grand Rapids, State of Ohio, during the fiscal year ending December 31, 2007. Sherwood made a motion, seconded by Berry to suspend the rules and declare Ordinance 2007-1 an emergency. Motion passed unanimously by roll call vote. Estep made a motion, seconded by Erdody to pass Ordinance 2007-1. Motion passed unanimously by roll call vote.

A Safety Committee meeting was scheduled for March 21 at 7 p.m. at the Village Offices.

Sherwood made a motion, seconded by Berry to allow the Administrator to order 2,100 tons of Type A and B rock to help stabilize the river bank at $10.75 per ton (approximate total cost of $22,575). Motion passed unanimously by roll call vote.

With no further business to discuss, Erdody made a motion, seconded by Estep to adjourn. Meeting adjourned.

March 26, 2007
7:30 p.m.

Erdody made a motion, seconded by Berry to suspend the reading and accept the March 12 minutes as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Council then took a recess to finalize plans for the location of the swing set in Howard Park.

Council reviewed the application for use of lands received from the Grand Rapids Arts Council for the Sunset Jazz & Art Festival on August 19. Estep made a motion, seconded by Heyman to approve the application with the stipulation that they put up "no parking signs" on the canal-side of the alley. They are also to police the alley to be sure the alley is open. Motion passed by voice vote.

Councilman Berry reviewed the minutes from the Safety Committee held on March 21. (A copy will be attached to the Fiscal Officer's minutes.)

The Fiscal Officer presented and gave the first reading to Ordinance 2007-2. Ordinance 2007-2, an ordinance amending Chapter 674 of the codified ordinances of Grand Rapids, Ohio. Sherwood made a motion, seconded by Estep to suspend the rules and declare Ordinance 2007-2 an emergency. Motion passed unanimously by roll call vote. Estep made a motion, seconded by Hall to pass Ordinance 2007-2. Motion passed unanimously by roll call vote.

Fiscal Officer Estep presented and gave the first reading to Ordinance 2007-3. Ordinance 2007-3, an ordinance amending section 1280.01 of the codified ordinances of Grand Rapids, Ohio. Estep made a motion, seconded by Heyman to suspend the rules and declare Ordinance 2007-3 an emergency. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Erdody to pass Ordinance 2007-3. Motion passed unanimously by roll call vote.

The Fiscal Officer presented and read Policy 2007-1. Policy 2007-1, a policy for enforcement of Chapter 674 of the codified ordinances for the Village of Grand Rapids. Estep made a motion, seconded by Erdody to adopt Policy 2007-1. Motion passed unanimously by roll call vote.

After discussion, Councilman Erdody volunteered to attend the next Township Meeting to find out if they have any plans of putting a streetlight at the intersection of Route 6 and Wapakoneta Road.

After discussion, Councilman Erdody volunteered to call the school to see if there are any minutes on-line from their School Board Meetings so that the Village can see if there has been any discussion on the Middle School.

Administrator Hoffman was asked to get a price to replace all swings at Howard Park. For now, the placement of the new swing set was put on hold.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

April 9, 2007
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Louise Estep (here), Nancy Heyman (here), Linda Hall (here), John Berry (excused), and Carolyn Erdody (here).

Erdody made a motion, seconded by Heyman to suspend the reading and accept the March 26 minutes as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Lisa Hatfield from the Otsego School Board. She asked Council if they were interested in the property at the Middle School. Ms. Hatfield stated she was present to gather information and take it back to the School Board. Mayor Keifer asked if the Board had received the letter from the Village. She said that the Superintendent responds on behalf of the Board. Joe Long stated he had responded to the letter sent. Mayor Keifer asked him to recap the letter because many did not recall receiving it.

Councilman Estep asked Hatfield and Long if the Middle School was going to be demolished or sold. Ms. Hatfield stated that they never specifically stated the building would be demolished. Currently, the Board is in discussion as to whether the building will be sold or demolished. Mayor Keifer stated that she specifically voted for the levy with the understanding that the building would be demolished and so did many others.

A discussion ensued where the Board stated if they auctioned it off, it would go to the highest "responsible party." When question on how they could guarantee that, they stated it would be difficult to do that. Administrator Hoffman gave figures from the Board's website stating the amount that will be collected from the levy passed to demolish the building. There was also discussion on the loss of income tax monies the Village would be receiving, due to the Middle School teachers working in Tontogany. There was discussion on previous comments made by the School Board that they would "give" the communities possession of the property once the schools were centralized.

Mr. Long stated the Township Trustees have expressed an interest to the School Board on what pieces/parts of the property would meet their needs. After much discussion, it was decided that Council needed to get a copy of Mr. Long's response letter and Administrator Hoffman will get the information he has gathered to Ms. Hatfield on the OSFC.

Hoffman stated that the School Board needs to put out some solid plans and their intent prior to the levy on the upcoming May ballot. Mayor Keifer asked them for definite ideas on plans for the building/property. She also asked if there was a base bid auction price. Mayor Keifer then asked that the Village be put on the agenda for the April 24 School Board Meeting.

Mayor Keifer recognized Pamela Butler, Wood County Health Commissioner. Ms. Butler explained the services they provide and handed out brochures. Mayor Keifer asked Ms. Butler the status of the house on Wapakoneta Road that has had two fires and is a safety hazard. Ms. Butler stated she will follow-up and give the Mayor a call to let her know if it is on the list to be demolished.

Mayor Keifer read a proclamation proclaiming May 25 as Poppy Day in the Village of Grand Rapids.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Lieutenant Hillard stated they have been monitoring the speed on Route 65 and there has not been any excessive speeding.

A Committee of the Whole Meeting was scheduled on April 23 at 7 p.m. at the Town Hall.

Councilman Estep asked the status of the street light request to the Township for the Route 6 and Wapakoneta Road intersection. Councilman Erdody stated she attended the Township Meeting and they are looking into our request.

Councilman Sherwood formally thanked the Volunteer Fire Department for all that they do for the Village and Township.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

April 23, 2007
7:30 p.m.

Heyman made a motion, seconded by Hall to suspend the reading and accept the April 9 minutes as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Estep to pay the bills. Motion passed unanimously by roll call vote.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

After discussion, Sherwood made a motion, seconded by Erdody to authorize Administrator Hoffman to purchase the Toro Z580 lawn mower at a price after trade-in of $6,000. Motion passed unanimously by roll call vote.

After discussion, it was decided to have one of the trash cans in the central business district sandblasted and repainted at a cost of $150. If it turns out okay, we will proceed with the remaining trash cans.

Administrator Hoffman reported that Wade Busch passed the water distribution class.

Heyman made a motion, seconded by Berry to cancel the May 28 council meeting and to allow the Fiscal Officer to pay the bills as-needed. Motion passed by voice vote.

Mayor Keifer read a letter regarding the 31st Annual Applebutter Festival. Sherwood made a motion, seconded by Erdody to place the Village ad in the Applebutter Festival newspaper at a cost of $50, with changes. Motion passed unanimously by roll call vote.

Mayor Keifer stated that if anyone is interested in participating in the Rapids Rally Day Parade with her to let her know.

After discussion, Heyman made a motion, seconded by Estep to approve the application for use of public property on June 11-15 from 8:30 a.m. to 12 noon for the Art Camp at Howard Park. Motion passed by voice vote.

Councilman Berry gave a verbal report from the Committee of the Whole meeting held prior to the Council Meeting. It was suggested to leave the existing swings at Howard Park and place the new swings where the teeter-totters are located. Once removed, the teeter-totters will be put into storage for possible use at Labino Park. Erdody made a motion to proceed with the placement of the swings as suggested, seconded by Heyman and to also place mulch around the new swings with no cement barrier. Motion passed by voice vote.

Councilman Berry also reported that Administrator Hoffman, Mayor Keifer and any Councilman available will attend the School Board Meeting on April 24 to see what their plans are with the Middle School and property. Sherwood made a motion, seconded by Hall to have Administrator Hoffman represent the Village at the meeting and be the spokesperson. Motion passed by voice vote.

With no further business to discuss, Erdody made a motion, seconded by Estep to adjourn. Meeting adjourned.

May 14, 2007
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Carolyn Erdody (here), John Berry (excused), Nancy Heyman (here), Linda Hall (here) and Louise Estep (here).

Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the April 23 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Heyman made a motion, seconded by Estep to pay the bills. Motion passed unanimously by roll call vote.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.)

After discussion on the Jazz Festival application for use of public property, Sherwood made a motion, seconded by Estep to change the event line for the August 18 event from 4 p.m. to 9 p.m. to 2 p.m. to 9 p.m. Motion passed by voice vote.

Hoffman reviewed the plans submitted by the Scouts for the cabin on the towpath. Estep made a motion, seconded by Erdody to support the Scouts and pay for any permits and fees needed to renovate the scout cabin. Motion passed unanimously by roll call vote.

Deputy Konrad presented the Sheriff's report. He reminded Council that the patrol hours increased to 208 per month beginning this month through September.

Councilman Estep asked if there were any updates on the status of the middle school and property after the Administrator, Mayor and some Council attended the School Board Meeting. After discussion, it was decided to invite the School Board to the June 11 meeting to update Council on the status of their plans for the middle school and grounds.

Council reviewed the application for use of public lands received for Rapids Rally Days on July 14 and 15. Estep made a motion, seconded by Heyman to approve the application. Motion passed by voice vote.

Hoffman stated that he has been made aware that the Marina will be closed for 90 days beginning May 1. The Mayor suggested the car show be moved to the business area. Council decided not to block the business district with this event. Mayor stated she will work with Chet Vollmar to see if there is a way to keep the boat launch open by the Bait Shop.

(Councilman Berry arrived at this time - 8:30 p.m.)

The Fiscal Officer presented and gave the first reading to Resolution 2007-3. Resolution 2007-3, a resolution determining to submit to the electors of the Village of Grand Rapids the question of renewing a current expense levy in excess of the ten mill limitation for the purpose of providing additional funds for the general construction, reconstruction, resurfacing, and repairs of streets and bridges. Sherwood made a motion, seconded by Hall to suspend the rules and declare Resolution 2007-3 an emergency. Motion passed unanimously by roll call vote. Hall made a motion, seconded by Estep to pass Resolution 2007-3. Motion passed unanimously by roll call vote.

Mayor Keifer stated she has been asked by some residents what the Village is going to do regarding the sidewalks. After discussion, a Sidewalks Committee Meeting was scheduled on May 24 at 7 p.m. at the Village Offices.

Mayor Keifer reported she spoke with Pamela Butler, from the Health Department, regarding the property on Wapakoneta Road that has had two fires. Mayor Keifer stated she will call Ms. Butler back and let her know that the response from Linda Holmes is not acceptable.

After discussion on the Marina closing and the effect this will have on the Bluebell Island project, it was decided to put water in the canal and start the Bluebell Island project in the Fall after the Applebutter Festival. Erdody made a motion, seconded by Hall to leave the bridge to Bluebell Island in place and install a gate for maintenance of the island. Motion passed by voice vote.

Mayor Keifer announced the Memorial Day Services will be at 10:30 a.m. at Howard Park.

With no further business to discuss, Erdody made a motion, seconded by Hall to adjourn. Meeting adjourned.

MAY 28, 2007

There was no meeting due to the Memorial Day Holiday

June 11, 2007
7:30 p.m.

Erdody made a motion, seconded by Hall to suspend the reading and accept the minutes of the May 14 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Heyman made a motion, seconded by Berry to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Julie Pontash. Ms. Pontash presented to Council a funding request for the Sunset Jazz and Art Festival in the amount of $100. She stated the gift would help underwrite the event. Fiscal Officer Estep stated that we cannot legally give a gift or donation. He stated the Village would have to pass an ordinance to authorize the expense. Mayor Keifer stated that Village Council would discuss her request later in the agenda.

Mayor Keifer recognized Neil Munger, Wood County Park District Director. Mr. Munger presented to the Mayor a check for $3,000 awarded from the local park improvement grant program for a swingset and drain line in Howard Park. Mr. Munger stated the Village has received grants 14 out of the 18 years the program has been in existence.

Mayor Keifer stated she has received a complaint from a resident on Pansy Lane regarding litter blowing from the ball diamond. The Mayor contacted the President of the Youth Baseball League and she stated it would be taken care of.

Mayor Keifer stated she has not heard from Linda Holmes regarding the burnt house on Wapakoneta Road. Mayor Keifer called Pamela Butler regarding the status and said that according to Linda Holmes the owner is planning on tearing down the house. Mayor Keifer has requested a timeline.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.) Hoffman reported that of the five letters sent last week regarding high grass, there is only one property that still needs to be mowed. The Village has contracted to have this property mowed. Councilman Estep asked if it was the property on the corner of Third and Bridge Street where the vans have not moved in weeks and grass is high. Hoffman said that it was not. Mayor Keifer asked Hoffman to ride with someone from the Sheriff's Office to review the properties in the Village.

Hoffman also stated that the swingset should be installed next week.

Fiscal Officer Estep presented to Council the 2008 Estimate of Revenues. He requested Council to review it for the next Council Meeting. It has to be passed before July 20.

Deputy Konrad reviewed the Sheriff's report. Councilman Heyman asked if there is a curfew. Mr. Konrad stated it is 11 p.m. on weekdays and 12 midnight on weekends.

Mayor Keifer read a request to transfer the liquor license from Marjorie Obermyer to Canal Market LLC. The letter asked if we wanted a hearing on the matter. After discussion, Erdody made a motion, seconded by Sherwood to send a reply stating we are not requesting a hearing and accept the transfer of the liquor permit. Motion passed unanimously by roll call vote.

Mayor Keifer read a letter from W. Lawrence Bicking, Director of Ohio Public Works stating the Village has been awarded a $115,380 grant for Phase I Valve, Hydrant and Fitting Corrosion Repair project.

Mayor Keifer read a letter from Suburban Natural Gas notifying the Village of their intent to file an application to increase the rates with PUCO. For the average resident, the increase would be 3.75 percent.

Councilman Erdody reviewed the "Preserve America Community" information she distributed prior to the meeting. After discussion, Mayor Keifer asked Council to review the document and for Erdody to get any additional information she has to Administrator Hoffman.

Mayor Keifer reviewed the request for use of public property received for the Canal Day Bike Parade on September 8. Heyman made a motion, seconded by Berry to approve the application with the stipulation they notify the Fire Department and the Sheriff's Office. Motion passed by voice vote.

Mayor Keifer reviewed the request for use of public property received for the Rapids Rally Day Children's Art Project in Howard Park on July 14 and 15. Erdody made a motion, seconded by Berry to approve the application. Motion passed by voice vote.

Mayor Keifer reviewed the request for use of public property received for the Applebutter Festival. After discussion, Mayor Keifer requested Council review the application and bring any concerns/questions to the next meeting.

Councilman Erdody reviewed the minutes from the Sidewalk Committee Meeting held on May 24. Sherwood made a motion, seconded by Berry to adopt the Village of Grand Rapids Criteria for Sidewalk Repair or Replacement. Motion passed by voice vote.

Mayor Keifer stated that she, Councilman Berry, and Administrator Hoffman met with Superintendent Long and Board Member Hatfield regarding the Middle School. Long and Hatfield wanted to know if the Village opposes any business going into the Middle School. Mayor Keifer stated Councilman Berry stated he felt they should look into the business opportunity.

Mayor Keifer asked Council what direction they wanted to take on the $100 request from Julie Pontasch for the Sunset Jazz and Art Festival. After discussion, Sherwood made a motion, seconded by Heyman to send a letter to Ms. Pontasch stating we are unable to donate monies to underwrite the insurance expense and suggest they put donation cans at the entrances. Motion passed by voice vote.

Councilman Sherwood stated she encountered some items on the sidewalks in the business district that did not comply with the policy adopted. Sherwood suggested mailing a copy of the policy to the business owners as a reminder.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

June 25, 2007
7:30 p.m.

Heyman made a motion, seconded by Erdody to suspend the reading and accept the minutes of the June 11 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Erdody made a motion, seconded by Sherwood to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer reported on the progress at Mary Jane State Thurston Park. They plan to let the water into the Marina today and have the docks opened this weekend. The Marina will be fully operational by June 30. The Mayor stated she spoke with Chet Vollmar regarding the setup of the car show and he is going to proceed with his plans as previously approved.

Mayor Keifer reported that the Health Department has filed charges with the owner of the burnt property on Wapakoneta Road. A court date will be set the first part of July.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.) After discussion, Hoffman was directed to send a letter to Suburban Natural Gas to invite them to Council to address questions with the application sent to PUCO regarding the rate increase.

After discussion, Erdody made a motion, seconded by Sherwood to authorize the Administrator to contract with a hydro seeding company to finish the riverbank project (hydro seed, fine grading, rock, and glass removal). Motion passed unanimously by roll call vote.

Erdody made a motion, seconded by Heyman to authorize the Administrator to purchase stone and have it placed on the towpath walkway. Motion passed unanimously by roll call vote.

The Fiscal Officer reported that Karen Rader has been trained on the UAN computer.

Fiscal Officer Estep presented to Council the 2008 Estimate of Revenues. Estep made a motion, seconded by Erdody to adopt the 2008 Estimate of Revenues for the 2008 Budget Year. Motion passed unanimously by roll call vote.

Mayor Keifer read a letter from Julie Quinlan from the Ohio Historical Society regarding the Bluebell Island project. The letter stated the Gilead Sidecut Canal appears to be part of an historic district that may be eligible for the national register of historic places. If that is the case, then filling the mill pond may have an adverse effect on contributing features of the potential district.

After much discussion, it was decided to invite the new School Superintendent to the July 23 Council Meeting to give us an update on the status of the middle school and property.

Councilman Berry reported he is looking into lighting for the towpath and will be approaching the Historical Society to finance the request. Several members of Council expressed their concern and objection to the lighting.

With no further business to discuss, Erdody made a motion, seconded by Berry to adjourn. Meeting adjourned.

July 9, 2007
7:30 p.m.

Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the June 25 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.)

After discussion on the Bluebell Island project, Hoffman was directed to send a letter to the Historical Society with a total cost estimate of the project. The letter will ask them what they are able to contribute to the project so that Village knows if we can go proceed. Councilman Sherwood stated she has a potential donor who may be willing to donate monies for the shelter house.

After discussion, Berry made a motion, seconded by Sherwood to purchase a skid-loader an approximate cost of $28,000. Motion passed unanimously by roll call vote.

After review, Estep made a motion, seconded by Heyman to approve the request for use of public property for the Applebutter Festival as listed in Exhibit A. Motion passed by voice vote.

Mayor Keifer recognized David Pemberton Sr. from Suburban Natural Gas. Mr. Pemberton presented to Council the background on why they are filing a rate increase application with PUCO, to be effective Spring 2008. After a lengthy presentation from Pemberton, Administrator Hoffman was directed to get with Mr. Pemberton on any additional questions he may have on the 50 year lease agreement.

Jack Klein, from Suburban Natural Gas, informed council that there has been a gas leak for the last 16 months. The line services six customers across the bridge. He presented to Council a cost estimate of $80,000 to repair the line or he said it would cost $10,000 to abandon that portion of the line and establish alternate service for the customers. He asked the Village for direction because they won't shut down a line in the Village without our approval. He left the documentation with Hoffman so that Council could discuss further at a later date.

Mayor Keifer reviewed the letter from Joe Long of Otsego Local Schools. He stated that he would not be attending the July 23 Council Meeting because he has no updates. There was concern expressed on the potential buyer not approaching the Village to get questions answered on zoning and the building sitting vacant with potential vandalism. It was recommended we send another letter in two weeks if we have heard nothing to get an update.

Mayor Keifer reported there was paint left on the picnic tables after the Art Camp held in Howard Park. The person who signed the application for use of the property has been contacted and some of the paint has been removed. She asked Council to take a look at the picnic tables and let her know if we feel additional action needs to be taken.

Councilman Erdody stated the Chamber of Commerce is requesting help in funding the billboard sign on Route 75. The total cost is $5,000. After discussion, Erdody is to bring back to Council the total amount pledged for the billboard to date and Fiscal Officer Estep stated he will research the amount contributed the last time and how it was done.

Administrator Hoffman stated he was contacted by Julie Pontash regarding the Jazz Festival. Due to the work done on the Towpath, she would like to modify her request for use of public property. Ms. Pontash would like to use the Towpath from Lincoln Street to Bluebell Island and the area around Bluebell Island (including asphalt area) for the artists. Erdody made a motion, seconded by Estep to approve the change of location. Motion passed by voice vote.

With no further business to discuss, Erdody made a motion, seconded by Berry to adjourn. Meeting adjourned.

July 23, 2007
7:30 p.m.

Erdody made a motion, seconded by Berry to suspend the reading and accept the minutes of the July 9 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.)

Councilman Estep read a letter from Samuel Schlegel who wishes to donate a swing for the towpath area. Estep made a motion, seconded by Heyman to accept the swing donation from Mr. Schlegel for the towpath area. Motion passed unanimously by roll call vote.

After discussion, Sherwood made a motion, seconded by Berry to apply for the Preserve America Community Designation, working in conjunction with Administrator Hoffman. Motion passed by voice vote.

Fiscal Officer Estep reported previously Council passed a resolution and paid $300 for a portion of the billboard ad on Route 75, with the monies paid directly to the billboard company. Councilman Erdody reported the total cost of the billboard is $5,000/yearly and $3,700 has been pledged thus far. Estep made a motion, seconded by Berry to get a resolution drafted to pay $300 to Brooks Billboard for the sign on I-75. Motion passed, with Erdody abstaining, due to her membership with the Chamber.

Council reviewed the application for use of public property submitted by Karen Palka for Canal Days. After discussion, Estep made a motion, seconded by Hall to approve the application with the following stipulations: leave the Wright Pavilion open, keep the sidewalks open (refer them to the policy) and allow the encampment on the older part of the Towpath (Lincoln Street to Bluebell Island) from Friday noon to Monday noon. Motion passed by voice vote.

After discussion on the size of a pavilion for the area near Bluebell Island, Administrator Hoffman was asked to get price quotes for a 21' x 21' and a 21' x 25' shelter for the organization who is interested in donating money toward this project.

Fiscal Officer Estep presented and gave the first reading to Ordinance 2007-4. Ordinance 2007-4, an ordinance to request auditor to assess lots and lands of the Village of Grand Rapids for the lighting of streets, alleys, ways and other public places. Estep made a motion, seconded by Heyman to suspend the rules and declare Ordinance 2007-4 an emergency. Motion passed unanimously by roll call vote. Estep made a motion, seconded by Erdody to pass Ordinance 2007-4. Motion passed unanimously by roll call vote.

Fiscal Officer Estep presented and gave the first reading to Resolution 2007-4. Resolution 2007-4, a resolution supporting the passage of House Bill 33 as introduced in the regular session of the 127th Ohio General Assembly regarding state authority to regulate scenic railways. Sherwood made a motion, seconded by Erdody to suspend the rules and declare Resolution 2007-4 an emergency. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Erdody to pass Resolution 2007-4. Motion passed unanimously by roll call vote.

Estep stated the vehicles at 17697 Bridge Street have not been moved and nothing has changed on the property except another flat tire since the last meeting. She also reported the dogs are not being taken care of and are in pretty bad shape. Administrator Hoffman was asked to check with the Sheriff's Department on the vehicles.

Mayor Keifer reported that numbers were painted on Third Street for the Rally Day Parade. She also stated the Sheriff's Department did not get called for traffic control. Councilman Berry stated that the placement of the inflatables needs to be looked at for future events in the park.

Administrator Hoffman was asked to notify the Sheriff's Department of the upcoming Garage Sale Days on August 10 and 11.

Mayor Keifer requested a Parks Committee Meeting be scheduled to discuss the river bank, Labino Park and future plans. A meeting will be set at the next Council Meeting.

A question was raised on whether golf carts are legal on the streets. Administrator Hoffman will check with the Sheriff's Department.

With no further business to discuss, Erdody made a motion, seconded by Berry to adjourn. Meeting adjourned.

August 13, 2007
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Carolyn Erdody (here), John Berry (absent), Nancy Heyman (here), Linda Hall (here) and Louise Estep (here).

Heyman made a motion, seconded by Erdody to suspend the reading and accept the minutes of the July 23 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer read a letter from the VFW Post 4984. They would like to donate $13,000 (plus cost of installation) for a 21 x 25 pavilion to be installed near Bluebell Island. (Councilman Berry arrived at this time). Hall made a motion, seconded by Estep to accept the gift from the VFW Post 4984 for a 21 x 25 pavilion at a cost of $13,000 plus installation. Motion passed unanimously by roll call vote.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.) After Hoffman's report, Council requested that he get an ordinance drafted to repeal ordinance section 1490.04 regarding mobile homes. Council also expressed an interest to pursue gathering information so we are prepared to apply for the Safe Routes to Schools grant next year.

Erdody made a motion, seconded by Heyman to authorize the Administrator to order the pavilion shelter and make the payments, to be reimbursed by the VFW by the end of September. Motion passed unanimously by roll call vote.

Councilman Sherwood reviewed a letter from Dave Palka regarding Canal Days. It was discussed that Council previously approved the setup time for the encampment to be noon on Friday to noon on Monday. Council also agreed that as long as the Wright Pavilion be left open to the public, it could be used for presentations. After discussion on the tee pee demonstration, it was recommended that they move this portion of the event near Bluebell Island and the Village would provide barricades for the driveway. Sherwood stated she would communicate all of our thoughts to Dave.

It was also reported that a motorcycle show has been added to Canal Days. After discussion, Erdody volunteered to speak with the organizer of the bike show to let them know they have to keep the bikes within the parking lot of Sky Bank. At this time, they have not requested and/or been granted permission to use the parking spaces off the street.

A Parks Committee Meeting was scheduled for August 22 at 7 p.m. at the Village Offices to discuss the Towpath area and a 5 year plan for Labino Park.

A Sidewalks Committee Meeting was scheduled on August 30 at 7 p.m. They will meet at the Town Hall and review the sidewalks from Wapakoneta West.

The Fiscal Officer presented and gave the first reading to Resolution 2007-5. Resolution 2007-5, a resolution authorizing Village Council to apply for Preserve America Community Designation.

The Fiscal Officer presented and gave the first reading to Resolution 2007-6. Resolution 2007-6, a resolution authorizing the payment of $300 to Brooks Billboard Company for advertising promoting the Village of Grand Rapids. Heyman made a motion, seconded by Sherwood to suspend the rules and declare Resolution 2007-6 an emergency. Motion passed unanimously by roll call vote. Heyman made a motion, seconded by Estep to pass Resolution 2007-6. Motion passed unanimously by roll call vote.

Councilman Estep asked if we could get a listing of properties that have been sent letters regarding their properties, cars, etc. because it appears that some residents have not taken care of the issues, specifically the vehicles. Estep would like to be able to tell other residents when they call to complain when the letters were sent, etc. Mayor Keifer stated the Sheriff's Office takes care of the vehicles. Estep expressed her disappointment with the same issues, same houses, same vehicles that have been discussed all summer and some have yet to be resolved. Some of the issues are the same ones from last year. After discussion, it was decided to send a letter to the Sheriff to invite him to Council to discuss our concerns.

Councilman Erdody asked the status of the burnt house on Wapakoneta Road. Mayor Keifer stated the property owner has a court date in the near future.

Sherwood made a motion, seconded by Erdody to go into executive session to discuss personnel, with no action to be taken, and requested the Mayor, Fiscal Officer and Administrator join Council in executive session. Motion passed unanimously by roll call vote.

Erdody made a motion, seconded by Berry to return to regular session. Motion passed unanimously by roll call vote.

With no further business to discuss, Hall made a motion, seconded by Erdody to adjourn. Meeting adjourned.

August 27, 2007
7:30 p.m.

Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the August 13 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Heyman made a motion, seconded by Estep to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Senator Gardner. Senator Gardner stated he and Sheriff Wasylyshyn were in town today to do their own observation on the speed limit on Route 65. They tried several times to drive the posted speed limit and couldn't, due to several factors. Senator Gardner stated the status quo is unacceptable and encouraged the Village to work on a study with ODOT, the Sheriff and Village Administrator which he feels could yield positive results. He said he believes the only way to get the speed limited lowered would be if the request accompanied a survey of the current situation. Senator Gardner also stated that he didn't think it would be lowered back to the previous posting, but thought there was a good chance to get it lowered.

Mayor Keifer recognized Julie Pontasch from the Arts Council. She stated they take full responsibility for the repairs needed on the towpath, due to a truck getting stuck in the mud. Ms. Pontasch reported she does have an estimate from the company as requested in the letter from Administrator Hoffman, but would like permission to get two more estimates. She also asked if the Arts Council would be allowed to have the event next year. After discussion, Council felt it was okay for her two get a total of three estimates, but the Village Administrator reserves the right to select the contractor, since he made the selection previously.

Council stated they feel the Jazz Festival is a good event and see no reason why it should not be held in future years and stated that, of course, the Arts Council would need to complete an application for the use of the land. Ms. Pontasch stated that she will try to get two more estimates by Wednesday and if she doesn't get them, she will go with the one they have received. Council also requested she get an estimate from the companies on a timeline of when they could get the project started.

Mayor Keifer recognized Rick Myron. Mr. Myron expressed his concern on the status of the properties at 24242 and 24250 Second Street. He is a property owner adjacent to them and they are very seriously neglected. Mayor Keifer stated she will call the Health Department and look into our ordinances to see what more we can do.

Mayor Keifer announced the Sheriff will be at the September 10 meeting to hear our concerns and explain the job responsibilities of Sergeant Konrad.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.)

Mayor Keifer announced there are two Applebutter Festival Meetings scheduled September 13 and September 27. Both start at 7 p.m. in the Town Hall.

Councilman Estep reviewed the minutes of the Parks Committee Meeting held on August 22. (A copy will be attached to the Fiscal Officer's minutes.) Administrator Hoffman stated the bike/walking path and shelter house would both be eligible for the Natureworks and Land and Conservation Fund grants. Both have a February 1, 2008 deadline to apply.

The Fiscal Officer presented and gave the second reading to Resolution 2007-5. Resolution 2007-5, a resolution authorizing Village Council to apply for Preserve America Community Designation. Erdody made a motion, seconded by Heyman to suspend the rules and declare Resolution 2007-5 an emergency. Motion passed unanimously by roll call vote. Erdody made a motion, seconded by Heyman to pass Resolution 2007-5. Motion passed unanimously by roll call vote.

Mayor Keifer stated she sent a letter to the Grand Rapids Youth Baseball League regarding the trash on the property and the signs down on the outfield. She indicated if they wish for us to maintain the property they need to handle these issues.

Mayor Keifer stated the Scouts will be picking up the liter on Thursday after the Applebutter Festival versus before like they have done in the past.

Councilman Erdody reported the Historical Society has decided to take over the publication of the "Rapids Reader."

Administrator Hoffman reported he has contracted with a company to paint 90 hydrants in the Village.

Erdody made a motion, seconded by Berry to go into executive session to discuss personnel, with no action to be taken, and requested the Mayor, Fiscal Officer and Administrator join Council in executive session. Motion passed unanimously by roll call vote.

Sherwood made a motion, seconded by Erdody to return to regular session. Motion passed unanimously by roll call vote.

With no further business to discuss, Sherwood made a motion, seconded by Hall to adjourn. Meeting adjourned.

September 10, 2007
7:30 p.m.

Erdody made a motion, seconded by Heyman to suspend the reading and accept the minutes of the August 27 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Jacque Varty from the Wood County Health Department. Mr. Varty was present regarding the Bidlack property on Wapakoneta Road. He stated there is a trial date set for September 19 and hopes for a resolution at that time. He informed Council that the Health Department cannot clean it up. They have made offers to Mr. Bidlack to provide dumpsters, boxes, etc. and at this time he has not accepted their offer.

Mr. Varty also reported on the 24242 and 24250 properties on Second Street. He stated he has not seen any rodents or evidence of rodents and cannot do anything until he sees evidence. The property owner has told him they will be fixing up the garage and cutting down the trees.

Mayor Keifer recognized Sheriff Wasylyshyn. The Sheriff explained Rodney Konard's position, which is he is in charge of the litter program. Konrad has also been assigned abandoned vehicles and sites any violations under the Village ordinance. The Sheriff reported there have been 18 letters sent out, with 5 returned. Konrad reinspects the properties and issues a citation if the issue has not been taken care of. The residents are given 10 days. Councilman Estep asked for a copy of the letters as they are sent so Council is aware of when the residents are given notice. Administrator Hoffman stated he has a copy of the letters and will provide them to Council.

Councilman Estep asked about the legality of golf carts on Village streets. Sheriff Wasylyshyn stated it is up to the Village and their Solicitor. Some villages sell permits and some require the golf carts to be licensed. When asked by the Mayor what they would do if they saw a golf cart in the Village, Council was informed that they could site them for items that needed to be operational for road traffic.

The Mayor announced the Applebutter Festival Safety Committee Meeting has been scheduled on September 19 at 7 p.m. at the Fire Hall.

The Mayor also announced there will be a representative from Job & Family Services at the next Council Meeting to discuss the levy that will be on the ballot.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.)

After discussion, Sherwood made a motion, seconded by Berry to send Suburban Natural Gas a letter stating we request them to repair the gas line under the Route 578 bridge. Motion passed by voice vote.

Administrator Hoffman asked how to handle the passes for the Applebutter Festival. Council commented to send out three passes to each property owner. After discussion on property owner versus resident, Councilman Sherwood stated she would work with Karen to help define the difference.

Hoffman also stated the Village needs to send out a communication piece to inform residents of the street levy which will be on the ballot in November.

Councilman Erdody gave a report from the Sidewalk Committee Meeting held on August 30. (A copy will be attached to the Fiscal Officer's minutes.) She stated the Committee needs to finish their assessment of the sidewalks and send a letter to the residents who are not in compliance. Mayor Keifer stated she felt a policy needs to be in place before the letters are sent out so that all know the full plan and any financing that may be available.

The Fiscal Officer gave the first reading to Ordinance 2007-5. Ordinance 2007-5, an ordinance repealing ordinance number 1490.04 of the codified ordinances of the Village of Grand Rapids. Councilman Estep asked Hoffman to explain the ordinance. Hoffman explained if this ordinance is passed, it will put all trailers under the zoning code and if a trailer is removed a new one cannot be put back on the property. Estep stated she didn't feel this was fair since the property owners would not have an opportunity to replace a deteriorating trailer with a new one and when they purchased the property it was not under these circumstances.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

September 24, 2007
7:30 p.m.

Erdody made a motion, seconded by Berry to suspend the reading and accept the minutes of the September 10 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Heyman made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Christine Simington, Administrator for Wood County Job & Family Services. Ms. Simington was present to promote the levy on the upcoming November ballot. This is the third promotion of the levy and the 1.3 mileage has remained the same since 1988. The levy is a replacement levy and she asked for our support. She also explained the services they provide.

Mayor Keifer reported from the Applebutter Safety Committee. She stated the Command Post will be at the Presbyterian Church and the number is 419-409-1120. There will be extra patrols Saturday night and Sunday night to help with traffic control.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.)

After discussion, Estep made a motion, seconded by Berry to contract with Madden Brothers to screen the compost pile at a cost of approximately $1,430. Motion passed unanimously by roll call vote.

Administrator Hoffman asked Council to look at the River Lures property and let him know what action we would like taken.

Hoffman also updated Council on the signage for Canal Market. He stated they did not get a permit before the sign was erected and then the Village received incomplete paperwork. Hoffman asked for direction from Council. Council requested Hoffman send another letter to the owner asking for clarification on the permit, the additional $70 due and proof the Village is listed as an additional insurer. The letter is to include a deadline and a clause that if they don't comply they will be sited into court.

Hoffman also stated the bank will be getting a similar letter. They erected their new Huntington sign without an approved permit.

Hoffman reported a letter will be going to a business owner who has put an apartment (resident) at the back of her business, which is not allowed.

After discussion, Sherwood made a motion, seconded by Erdody to contract with American Legal to print for the Village a hybrid version of the codified ordinances at a cost of $7,400. motion passed unanimously by roll call vote.

Councilman Erdody reminded everyone the next Sidewalk Committee Meeting is scheduled on September 26 at 6:30 p.m. at the Town Hall.

The Fiscal Officer presented and gave the first reading to Resolution 2007-7. Resolution 2007-7 a resolution accepting the amounts and rates as determined by the budget commission and authorizing the necessary tax levies and certifying them to the County Auditor. Estep made a motion, seconded by Hall to suspend the rules and declare Resolution 2007-7 an emergency. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Berry to pass Resolution 2007-7. Motion passed unanimously by roll call vote.

The Fiscal Officer gave the second reading to Ordinance 2007-5. Ordinance 2007-5, an ordinance repealing ordinance number 1490.04 of the codified ordinances of the Village of Grand Rapids. Councilman Estep expressed her concern and asked if something could be passed in conjunction with this Ordinance to grandfather the current residents who have mobile homes. Mayor Keifer asked Hoffman to check with the Solicitor to see if anything can be done to address the concerns.

Erdody made a motion, seconded by Heyman to go into Executive Session to discuss employees with possible action to follow. She requested the Fiscal Officer, Administrator and Mayor to remain for the meeting. Motion passed unanimously by roll call vote.

Erdody made a motion, seconded Hall to return to the regular council session. Motion passed unanimously by roll call vote.

Erdody made a motion, seconded by Sherwood to authorize Administrator Hoffman to advertise for a full-time Maintenance Technician position. Motion passed unanimously by roll call vote.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

October 8, 2007
7:30 p.m.

Erdody made a motion, seconded by Berry to suspend the reading and accept the minutes of the September 24 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Heyman made a motion, seconded by Hall to pay the bills. Motion passed unanimously by roll call vote.

The Fiscal Officer presented the monthly financial reports.

Mayor Keifer recognized Kathy Bomer. She and half of the Boy Scout Troop #325 were present because the scouts are working on their "citizenship in the community" badge.

Mayor Keifer reported she sent a letter to the Otsego Superintendent asking the status of the Middle School. He responded that he is not optimistic about the current party interested in purchasing the building/property and it is in the Attorney General's Office. He also stated that he would rather see the building sold than demolished.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.) Hoffman reported nothing has been received to date from the Historical Society regarding the Bluebell Island project, so the project is on hold. He reminded Council that metal detectors are not allowed in public parks. The deadline to apply for the position advertised is October 22. To date, 20 applications have been picked-up with 11 returned.

Hoffman reported they are collecting old cell phones at the Village Office for the "Secure the Call Foundation" campaign. The phones are redistributed to those in need and are programmed only to allow 911 calls.

Hoffman asked if Council had reviewed the River Lures property and the railroad cars. After discussion, it was decided Hoffman will send a deputy to talk to the owners of the River Lures property and work with the Solicitor on the railroad cars.

Hoffman was asked what the Solicitor said about the ordinance on mobile homes. Hoffman replied that the Solicitor responded by saying you can put anything in an ordinance. Right now the ordinances contradict each other.

Mayor Keifer presented a request for use of lands from Deborah Herztfeld, from the Grand Rapids Area Chamber of Commerce for a Christmas Open House on November 17 and 18. After discussion, Sherwood made a motion, seconded by Berry to approve the application for use of public property on November 17 and 18 with the stipulation that all alleys remain open. Motion passed by voice vote.

Mayor Keifer reminded everyone that Trick-or-Treating will be on October 31 from 5 p.m. to 6:30 p.m. with the parade at 7 p.m.

Councilman Erdody gave a report from the Sidewalk Committee Meeting held on September 26. She stated the next step is to meet with Administrator Hoffman to see what monies are available for the Village's share of the sidewalks. Hoffman asked Erdody for verbage for a newsletter to be mailed prior to the November election with articles to include the street levy and the status of the sidewalk plan.

The Fiscal Officer gave the third reading to Ordinance 2007-5. Ordinance 2007-5, an ordinance repealing ordinance number 1490.04 of the codified ordinances of the Village of Grand Rapids. Sherwood made a motion, seconded by Estep to approve Ordinance 2007-5. Motion failed 0-6, with all present voting "no."

The Fiscal Officer gave the first reading to Ordinance 2007-6. Ordinance 2007-6, an ordinance adopting the model public records policy.

Councilman Estep asked the status of getting a cost estimate for the Fitness/Walking Path. At this time, there is no information.

A Committee of the Whole Meeting was scheduled on October 22 at 6:45 p.m. at the Town Hall to discuss verbage for the ordinance on the mobile homes.

Kathy Bomer, on behalf of the Boy Scouts, volunteered the Scouts to help shovel mud and clean some sidewalks. They will work with Councilman Erdody on which sidewalks need assistance. Prior to starting, they will ask the property owner's permission.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

October 22, 2007
7:30 p.m.

Heyman made a motion, seconded by Erdody to suspend the reading and accept the minutes of the October 8 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Berry made a motion, seconded by Erdody to pay the bills, except the one submitted for Poggemeyer. Motion passed unanimously by roll call vote. Berry made a motion, seconded by Erdody to pay the bill for Poggemeyer. Hall asked to abstain with the reason being her place of employment. Erdody made a motion, seconded by Berry to accept the reason. Motion passed unanimously by roll call vote. The motion to pay the Poggemeyer bill was passed with 5 voting "yes" and Hall abstaining.

During discussion on the Applebutter Festival, Councilman Estep requested that from now on the person who submits the application for use of public property be in attendance at the meeting the application is reviewed for approval. The concern is that the discussion items we have and the rationale of "why" does not get conveyed to all involved with the activities. For instance, one vendor setup his display near the corner of the Huntington Bank before the approved time on the application for the Applebutter Festival. After further discussion on the Applebutter Festival, it was decided to send the committee a letter to have them repair the canal where the fire pits were located, as well as the land at Howard Park where the ice machine truck drove. The letter will also address the bails of straw that were thrown over the riverbank.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.) Hoffman was asked to get clarification from the Historical Society on what they meant in section "A" of their letter dated October 15, 2007.

The Fiscal Officer gave the second reading to Ordinance 2007-6. Ordinance 2007-6, an ordinance adopting the model public records policy.

It was announced that the Christmas Open House is on November 17 from 10 a.m. to 8 p.m. and November 18 from 11 a.m. to 6 p.m. The tree lighting ceremony in Howard Park is schedule on November 16 at 6:30 p.m.

Hoffman was asked to inform Huntington Bank that the electric connection where the previous sign was needs to be removed.

With no further business to discuss, Erdody made a motion, seconded by Hall to adjourn. Meeting adjourned.

November 12, 2007
7:30 p.m.

Erdody made a motion, seconded by Heyman to suspend the reading and accept the minutes of the October 22 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

The Fiscal Officer presented the monthly financial reports.

Mayor Keifer recognized Martin Nagy. Mr. Nagy has been working on the "Preserve America" community application for 2007. The deadline to apply is December 1. Councilman Estep asked if he has been working in conjunction with the Administrator as we had requested when we passed the resolution. At this time, Administrator Hoffman has not seen the document. We were asked to review the document presented by Mr. Nagy and be ready to discuss it at the next Council Meeting.

In Administrator Hoffman's absence, Mayor Keifer reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.)

After discussion, Sherwood made a motion, seconded by Estep to authorize for pay an additional 60 hours of unused vacation to Chad Hoffman for a total of 100 unused vacation hours. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Estep to authorize 20 unused vacation hours be carried over into 2008 for Chad Hoffman. Motion passed unanimously by roll call vote.

The Fiscal Officer gave the third reading to Ordinance 2007-6. Ordinance 2007-6, an ordinance adopting the model public records policy. Estep made a motion, seconded by Erdody to approve Ordinance 2007-6. Motion passed unanimously by roll call vote.

The Fiscal Officer presented and gave the first reading to Ordinance 2007-7. Ordinance 2007-7, an ordinance appointing the Village Administrator as the designee to obtain training regarding the obligation under Ohio's Open Record Law House Bill 9, and declaring an emergency. Estep made a motion, seconded by Berry to suspend the rules and declare Ordinance 2007-7 an emergency. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Hall to pass Ordinance 2007-7. Motion passed unanimously by roll call vote.

With no further business to discuss, Erdody made a motion, seconded by Hall to adjourn. Meeting adjourned.

November 20, 2007
7:30 p.m.

The special meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Carolyn Erdody (here), John Berry (here), Nancy Heyman (here), Linda Hall (excused) and Louise Estep (here).

Mayor Keifer stated the meeting was called to establish a salary for a new employee for the Maintenance Technician position. Administrator Hoffman reviewed the criteria he and Tony Wright used to screen the applications received.

After discussion, Erdody made a motion, seconded by Estep to recommend a starting salary of $12.50 per hour for Justin Bowers. Motion passed unanimously by roll call vote.

With no further business to discuss, Heyman made a motion, seconded by Erdody to adjourn. Meeting adjourned.

November 26, 2007
7:30 p.m.

Heyman made a motion, seconded by Erdody to suspend the reading and accept the minutes of the November 12 Council Meeting as submitted. Motion passed by voice vote.

Fiscal Officer Estep read the minutes of the November 20 Special Meeting. Berry made a motion, seconded by Erdody to approve the minutes. Motion passed by voice vote.

The bills were presented. Berry made a motion, seconded by Erdody to pay the bills, excluding the one for Poggemeyer. Motion passed unanimously by roll call vote. Estep made a motion, seconded by Heyman to pay the bill to Poggemeyer in the amount of $4,584. Hall asked to abstain, with a reason of place of employment. Erdody made a motion, seconded by Berry to accept Hall's request to abstain. Motion passed unanimously by roll call vote (with Hall abstaining). The Fiscal Officer took roll call on the motion to pay the Poggemeyer bill and the motion was passed unanimously by roll call vote (with Hall abstaining).

Mayor Keifer recognized Martin Nagy. Mr. Nagy asked the status of the "Preserve America" application he presented at the last meeting. He stated there is a quarterly deadline, with the next deadline being December 1. After discussion, Mayor Keifer stated that the resolution which was passed in the Summer was with the stipulation that Mr. Nagy work in conjunction with Administrator Hoffman. At this time, that hasn't happened, nor has the Solicitor reviewed the document. Some from Council have also submitted corrections to the Administrative Office on errors that they have found in the document.

Councilman Sherwood stated she spoke with Steve Kryder regarding the letter received on the Bluebell Island project. It appears that not all members of the Historical Society are in agreement with the plan. Councilman Berry stated he spoke with Sharon Carter earlier that day and she thought an agreement had been met. It was agreed to have another joint meeting after the first of the year with the Historical Society to be sure we are all in agreement with the plan.

Erdody made a motion, seconded by Hall to cancel the December 24 Council Meeting and to allow the Fiscal Officer to pay all usual and necessary bills. Motion passed unanimously by roll call vote.

The Fiscal Officer stated that the normal transfer resolutions would be presented at the next meeting, as well as the temporary appropriations resolution.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

December 10, 2007
7:30 p.m.

Erdody made a motion, seconded by Hall to suspend the reading and accept the minutes of the November 26 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Heyman made a motion, seconded by Sherwood to pay to pay the bills. Motion passed unanimously by roll call vote.

The Fiscal Officer presented the monthly financial reports.

Mayor Keifer thanked Nancy Heyman for the years she served on Council. Mayor Keifer also reminded everyone that there will be a vacant Council seat January 1, 2008. If any resident is interested, they need to submit to the Village Offices a letter listing their qualifications, resume and reasons for wanting to be on Council by January 14, 2008.

Prior to presenting his report, Administrator Hoffman introduced Justin Bowers, the new maintenance employee for the Village.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.) After discussion on an application received for the use of the Wright Pavilion, Hoffman was asked to respond back to the Toledo Area Bicyclists and request they use the new pavilion near Bluebell Island, request a copy of the bike path they will travel, and request they not paint on the streets.

Mayor Keifer read a letter from Steve Kryder of the Historical Society. The letter asked for Council to support the application of the "Road to Freedom" project and permission to site an historic marker on the grounds of Howard Cemetery. Council requested more information from Steve Kryder. Council felt this would be a good project to support, but could not approve the marker and/or the location without additional information.

Mayor Keifer read a letter from Time Warner Cable announcing the new price rates effective January 1, 2008.

Councilman Erdody announced the chair lift is not working properly. Hoffman recommended contacting the company for repairs.

The Fiscal Officer presented and gave the first reading to Resolution 2007-8. Resolution 2007-8, a resolution to make transfer for current expense and other expenditures of the Village of Grand Rapids, State of Ohio. Estep made a motion, seconded by Hall to suspend the rules and declare Resolution 2007-8 an emergency. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Berry to pass Resolution 2007-8. Motion passed unanimously by roll call vote.

The Fiscal Officer presented and gave the first reading to Resolution 2007-9. Resolution 2007-9, a resolution to make transfer for current expense and other expenditures of the Village of Grand Rapids, State of Ohio. Erdody made a motion, seconded by Heyman to suspend the rules and declare Resolution 2007-9 an emergency. Motion passed unanimously by roll call vote. Estep made a motion, seconded by Erdody to pass Resolution 2007-9. Motion passed unanimously by roll call vote.

The Fiscal Officer presented and gave the first reading to Resolution 2007-10. Resolution 2007-10, a resolution to make transfer for current expense and other expenditures of the Village of Grand Rapids, State of Ohio for the period ending December 31, 2007. Sherwood made a motion, seconded by Berry to suspend the rules and declare Resolution 2007-10 an emergency. Motion passed unanimously by roll call vote. Erdody made a motion, seconded by Heyman to pass Resolution 2007-10. Motion passed unanimously by roll call vote.

The Fiscal Officer presented and gave the first reading to Resolution 2007-11. Resolution 2007-11, a resolution to make appropriations for current expenses and other expenditures of the Village of Grand Rapids, State of Ohio, during the period beginning January 1, 2008 and ending April 1, 2008. The Fiscal Officer reviewed some changes to the resolution. Estep made a motion, seconded by Erdody to suspend the rules and declare Resolution 2007-11 an emergency. Motion passed unanimously by roll call vote. Erdody made a motion, seconded by Berry to pass Resolution 2007-11. Motion passed unanimously by roll call vote.

Councilman Erdody asked if the Village has heard back from Suburban Natural Gas regarding the gas line leak under State Route 578. Administrator Hoffman stated he has not heard anything.

Mayor Keifer announced Santa Claus will be at the Fire Station on December 19 at 7 p.m.

Councilman Berry asked Hoffman to send a letter to the School Board to remind them they are still responsible for the sidewalk along Wapakoneta Road and they need to keep it clear in the event we get snow/ice.

Councilman Erdody asked who is responsible for clearing the snow/ice on the sidewalks in the business district? She was informed that the merchants are responsible. After discussion on this on-going issue of some merchants not clearing their walks, Mayor Keifer requested we let her know when one is not cleared within 24 hours after a snow/ice fall and she will contact the deputy.

With no further business to discuss, Erdody made a motion, seconded by Heyman to adjourn. Meeting adjourned.

December 24, 2007

There was no meeting held.

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Web Site Hosted by ICUgro Inc! Click & Go to ICUgro! Designed and Maintained by Karen Traister Rader. Last modified: June 25, 2007

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This Website is designed to be viewed in any display mode,
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E-mail the Village with your questions or comments: information@grandrapidsohio.com

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We reserve the right to add or remove anything from this web site without prior notification.

Web Site Hosted by ICUgro Inc! Click & Go to ICUgro!

Designed and Maintained by Karen Traister Rader.
Last modified: June 25, 2007