October 22, 2007 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Carolyn Erdody (here), John Berry (here), Nancy Heyman (here), Linda Hall (here) and Louise Estep (here).

Heyman made a motion, seconded by Erdody to suspend the reading and accept the minutes of the October 8 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Berry made a motion, seconded by Erdody to pay the bills, except the one submitted for Poggemeyer. Motion passed unanimously by roll call vote. Berry made a motion, seconded by Erdody to pay the bill for Poggemeyer. Hall asked to abstain with the reason being her place of employment. Erdody made a motion, seconded by Berry to accept the reason. Motion passed unanimously by roll call vote. The motion to pay the Poggemeyer bill was passed with 5 voting "yes" and Hall abstaining.

During discussion on the Applebutter Festival, Councilman Estep requested that from now on the person who submits the application for use of public property be in attendance at the meeting the application is reviewed for approval. The concern is that the discussion items we have and the rationale of "why" does not get conveyed to all involved with the activities. For instance, one vendor setup his display near the corner of the Huntington Bank before the approved time on the application for the Applebutter Festival. After further discussion on the Applebutter Festival, it was decided to send the committee a letter to have them repair the canal where the fire pits were located, as well as the land at Howard Park where the ice machine truck drove. The letter will also address the bails of straw that were thrown over the riverbank.

Administrator Hoffman reviewed his report. (A copy will be attached to the Fiscal Officer's minutes.) Hoffman was asked to get clarification from the Historical Society on what they meant in section "A" of their letter dated October 15, 2007.

The Fiscal Officer gave the second reading to Ordinance 2007-6. Ordinance 2007-6, an ordinance adopting the model public records policy.

It was announced that the Christmas Open House is on November 17 from 10 a.m. to 8 p.m. and November 18 from 11 a.m. to 6 p.m. The tree lighting ceremony in Howard Park is schedule on November 16 at 6:30 p.m.

Hoffman was asked to inform Huntington Bank that the electric connection where the previous sign was needs to be removed.

With no further business to discuss, Erdody made a motion, seconded by Hall to adjourn. Meeting adjourned.