The regular meeting of the Village of Grand Rapids was held in the
Town Hall. Mayor Keifer asked the Fiscal Officer to take roll
call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody
(here), John Berry (here), and Linda Hall (here).
Erdody made a motion, seconded by Sherwood to suspend the reading and
accept the minutes of the December 8 Council Meeting as submitted.
Motion passed by roll call vote - Sherwood (yes), Hutchison (yes),
Erdody (yes), Berry (yes), and Hall (yes).
The bills were presented. Hutchison made a motion, seconded by Berry
to pay the bills.
Motion passed by roll call vote - Sherwood (yes),
Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).
Council seats were assigned for 2009.
Sherwood made a motion, seconded by Hall to appoint John Berry as
President of Council for 2009.
Motion passed by roll call vote -
Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall
(yes).
Mayor Keifer recognized Pastor Jerry Wirtler and Dare Tiderman,
representing Hosanna Lutheran Church. A discussion was held on how
Hosanna could help the community during these times. Pastor Jerry left
his address and phone number for future ideas.
Mayor Keifer handed out committee assignments for 2009. (A copy will
be attached to the Fiscal Officer's minutes.)
Mayor Keifer asked Fiscal Officer Estep to post a notice regarding
the open council seat, which will be discussed at the January 26
meeting.
Administrator Hoffman presented his report. (A copy will be attached
to the Fiscal Officer's minutes.) Administrator Hoffman will make a new
"Book of Rules of Council" for all members.
A representative from the Sheriff's department gave the monthly
report. A review of all calls received in 2008 was also given to
Council.
Mayor Keifer reported that the Otsego Board of Education returned a
notarized form "the approval of our bid for property at the former
Middle School."
A discussion was held on the 2009 contract for services between the
Village and Northwest Ambulance. Mayor Keifer asked Councilman Berry
(our representative) to give clarification at the January 26 meeting.
Councilman Erdody gave a report on the Town Hall Board of Control. (A
copy will be attached to the Fiscal Officer's minutes.)
A discussion was held regarding parking on the south side of the
alley by the Library. It is the section 150' east of Bridge Street. It
was discussed to erect "no parking or standing signs" at each
end of that location. Sherwood made a motion, seconded by Erdody, to
erect the signs in that location (map attached).
Motion passed by roll
call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes),
and Hall (yes).
Fiscal Officer Estep presented and gave the first reading to
Resolution 2009-1. Resolution 2009-1, a resolution authorizing the
Village Administrator to enter into contract #15519 with the Ohio
Department of Transportation. Sherwood made a motion, seconded by Hall
to suspend the rules and declare Resolution 2009-1 an emergency.
Motion
passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody
(yes), Berry (yes), and Hall (yes). Hall made a motion, seconded by
Berry to pass resolution 2009-1. Motion passed by roll call vote -
Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall
(yes).
With no further business to discuss, Hutchison made a motion,
seconded by Erdody to adjourn.
Motion passed by roll call vote -
Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall
(yes).
January 26, 2009
7:30 p.m.
The regular meeting of the Village of Grand Rapids was held in the
Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam
Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John
Berry (here), and Linda Hall (here).
Erdody made a motion, seconded by Hutchison to suspend the reading
and accept the minutes of the January 12 Council Meeting as submitted.
Motion passed by roll call vote - Sherwood (yes), Hutchison (yes),
Erdody (yes), Berry (yes), and Hall (yes).
The bills were presented. Sherwood made a motion, seconded by Erdody
to pay the bills.
Motion passed by roll call vote - Sherwood (yes),
Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).
Administrator Hoffman presented his report. (A copy will be attached
to the Fiscal Officer's minutes.)
The policy for sidewalk snow/ice removal charges, per section 1020.01
(c) was discussed. Sherwood made a motion, seconded by Erdody to pass
the policy.
Motion passed by roll call vote - Sherwood (yes), Hutchison
(yes), Erdody (yes), Berry (yes), and Hall (yes).
Mayor Keifer read the resumes received from Sara Lewis and Curt
Williams for the vacant council seat.
Berry made a motion, seconded by Erdody to go into executive session
with Council, Mayor, Fiscal Officer and Administrator to discuss
personnel.
Motion passed by roll call vote - Sherwood (yes), Hutchison
(yes), Erdody (yes), Berry (yes), and Hall (yes). Sherwood made a
motion, seconded by Erdody to return to the regular session. Motion
passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody
(yes), Berry (yes), and Hall (yes).
Mayor Keifer asked for a paper ballot vote for the vacant council
seat. The ballots were handed out and returned to the Fiscal Officer to
count. The ballots were given to the Mayor to verify that the count was
four for Curt Williams and one for Sara Lewis.
Hall made a motion,
seconded by Erdody to approve Curt Williams to fill the vacant council
seat, contingent that he is a registered voter. Motion passed by roll
call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes),
and Hall (yes).
A discussion ensued on the pricing policy of the Northwest Ambulance
services for 2009. Berry explained the pricing and said that Medicare
regulates most of the pricing. Berry also stated the 2009 contract has
to be fine tuned. The contract would then be brought to Council.
Erdody, reporting from the Historical Society, stated the Society
wants to go forward with the Bluebell Island project. Erdody also stated
she feels the Society should be invoiced for one-half of the expenses
already spent. A discussion was held, but no decision was made. When
Council gets more information, a Parks Committee Meeting will be
scheduled.
A Utility Committee Meeting was scheduled for January 29, 2009 at 7
p.m. at the Village Office to review the agreement with Northwest Water
District and painting the exterior of the water tower.
With no further business to discuss, Sherwood made a motion, seconded
by Erdody to adjourn.
Motion passed by roll call vote - Sherwood (yes),
Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).
The regular meeting of the Village of Grand Rapids was held in the Town
Hall. Before roll call, Mayor Keifer introduced the new councilmember,
Curt Williams. Mr. Williams took the oath of office on January 28. Mayor
Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here),
Curt Williams (here), Bill Hutchison (here), Carolyn Erdody (here), John
Berry (here), and Linda Hall (here).
Erdody made a motion, seconded by Hall to suspend the reading and
accept the minutes of the January 26 Council Meeting as submitted.
Motion
passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes),
Williams (yes), Berry (yes), and Hall (yes).
The bills were presented. Sherwood made a motion, seconded by Erdody to
pay the bills.
Motion passed by roll call vote - Sherwood (yes), Hutchison
(yes), Erdody (yes), Williams (yes), Berry (yes), and Hall (yes).
The Fiscal Officer distributed the finance reports for the end of 2008.
Mayor Keifer recognized Ron Munk. Mr. Munk was concerned about the
status of the Bluebell Island project. His concern was if the project was
going to continue or not. If not, could something be done to make the area
more desirable? Mayor Keifer stated a Parks Committee Meeting would be
scheduled. A Parks Committee Meeting was then scheduled on February 25 at
7 p.m. at the Village Office to discuss the Bluebell Island project.
Mayor Keifer recognized Kathy Omer. Ms. Omer introduced five visiting
Boy Scouts. The scouts are working on a merit badge.
Administrator Hoffman presented his report. (A copy will be attached to
the Fiscal Officer's minutes.)
Mayor Keifer recognized Lieutenant Hillard. Mr. Hillard thanked Council
for a good year. He also reported that Grand Rapids would be linked to
their website.
Councilman Hutchison gave a report from the Utilities Committee
meetings held on January 28 and February 4. (A copy will be attached to
the Fiscal Officer's minutes.) Fiscal Officer Estep presented and gave the
first reading to Ordinance 2009-1. Ordinance 2009-1, an ordinance enacting
a code of ordinances for the Village of Grand Rapids, Ohio, revising,
amending, restating, codifying and compiling certain existing general
ordinances of the Village of Grand Rapids dealing with subjects embraced
in such code of ordinances and declaring an emergency. Sherwood made a
motion, seconded by Berry to suspend the rules and declare Ordinance
2009-1 an emergency.
Motion passed by roll call vote - Sherwood (yes),
Hutchison (yes), Erdody (yes), Williams (yes), Berry (yes), and Hall
(yes). Sherwood made a motion, seconded by Erdody to pass Ordinance
2009-1. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes),
Erdody (yes), Williams (yes), Berry (yes), and Hall (yes).
Councilman Erdody reported that the chairlift in the Town Hall has been
inspected and everything is okay.
With no further business to discuss, Erdody made a motion, seconded by
Hutchison to adjourn.
Motion passed by roll call vote - Sherwood (yes),
Hutchison (yes), Erdody (yes), Williams (yes), Berry (yes), and Hall
(yes).
February 13, 2009
6:00 p.m.
Mayor Keifer called a special meeting and asked the Fiscal Officer to
take roll call: Pam Sherwood (here), Curt Williams (excused), Bill
Hutchison (here), Carolyn Erdody (here), John Berry (excused), and Linda
Hall (here).
Mayor Keifer asked to go into Executive Session to discuss personnel,
with the Administrator and Fiscal Officer to join Council. Sherwood made a
motion, seconded by Hutchison to go into Executive Session.
Motion passed
by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Hall
(yes), Williams (excused), Berry (excused).
Hall made a motion, seconded by Hutchison to return to the regular
council session.
Motion passed by roll call vote - Sherwood (yes),
Hutchison (yes), Erdody (yes), Hall (yes), Williams (excused), Berry
(excused).
Mayor Keifer read a letter from Fiscal Officer Don Estep. The letter
stated he would like to retire from his position effective March 31, 2009.
Mayor Keifer then stated she would like to expand Karen Traister
Rader's job to include Assistant Fiscal Officer effective February 11
through March 31, 2009 (working her normal hours) with a pay raise from
$15.41 per hour to $15.81 per hour and then effective April 1 appoint Ms.
Rader as Interim Fiscal Officer. Hall made a motion, seconded by Erdody to
pass Mayor Keifer's job classification change for Ms. Rader.
Motion passed
by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Hall
(yes), Williams (excused), Berry (excused).
With no further business to discuss, Erdody made a motion, seconded by
Hall to adjourn.
Motion passed by roll call vote - Sherwood (yes),
Hutchison (yes), Erdody (yes), Hall (yes), Williams (excused), Berry
(excused).
February 23, 2009
7:30 pm
The Council of the Village of Grand Rapids convened in regular session
from 7:00 P.M. to 8:00 P.M. in the Town Hall. Mayor Keifer called the
meeting to order with the following members and visitors present:
Mr. John Berry, Present; Ms. Carolyn Erdody. Present; Mrs. Linda Hall,
Present; Mr. William Hutchison, Present; Mrs. Judy Keifer, Present; Ms. Pamela
Sherwood, Present.
Meeting Minutes
Erdody made a motion, seconded by Sherwood to suspend the reading and
accept the minutes of the February 9th Council meeting as corrected.
Votes
were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye;
Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams,
Aye.
Meeting Minutes
Sherwood made a motion, seconded by Erdody to suspend the reading and
accept the minutes of the February 13th Special Council meeting as
corrected.
Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs.
Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr.
Curt Williams, Aye.
Bill Payment
The bills were presented. Hutchison made a motion, seconded by Berry
to pay the bills.
Votes were: Mrs. Judy Keifer, Abstain; Mr. John Berry,
Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison,
Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
Grand Rapids Area Swimming Pool
Mayor Keifer reported that she received a Profit & Loss Statement
from the Grand Rapids Area Swimming Pool. Council was given a copy.
Buildings & Parks Committee
The Building & Parks Committee cancelled their February 25th
meeting and rescheduled it for March 3 at 6:30 pm at the Village Offices.
Finance Committee
A Finance Committee meeting was scheduled for March 4th at 7:00 pm at
the Village Offices to work on permanent 2009 appropriations.
Adjournment
With no further business to discuss, Hutchison made a motion, seconded by
Erdody to adjourn.
Motion passed by roll call vote - Votes were: Mr. John
Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William
Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
The meeting was adjourned till March 9, 2009 at 7:30 pm at the Town
Hall.
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:55 P.M. in the Town Hall. Mayor Keifer called the
meeting to order with the following members and visitors present:
Mr. John Berry - Present; Ms. Carolyn Erdody - Present;
Mrs. Linda Hall - Present; Mr. William Hutchison - Present;
Ms. Pamela Sherwood - Present; Mr. Curt Williams Present
EMPLOYEES: Karen Rader, Mr. Chad Hoffman, Mr. Donald Estep
VISITORS: Chet Vollmar, Mary Jo Bryska, Regina Snyder
Meeting Minutes
Erdody made a motion, seconded by Sherwood to suspend the reading and
accept the minutes of the February 23rd Council meeting as submitted.
Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall,
Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt
Williams, Aye. Motion Passed.
Bill Payment
Sherwood made a motion, seconded by Hutchison to pay the bills.
Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall,
Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt
Williams, Aye. Motion Passed.
Visitors
Mayor Keifer recognized Chet Vollmar from the Grand Rapids Area Chamber of
Commerce. GRACC requests the use of Village streets for a car show on July
15, same as in years past. Council will review and act on this at a later
date.
Mayor Keifer recognized Regina Snyder from Grand Rapids Village
Estates. Ms. Snyder needs clarification on how her mobile home park is
billed. The Water Department will put our billing procedures in written
form for her.
Mayor Keifer recognized Mary Jo Bryska. Ms. Bryska is concerned with
the speed of vehicles on her street. The Sheriff's department will watch
the street closer.
Grand Rapids Area Chamber of Commerce Mayor Keifer read a letter from
GRACC asking the Village Council to be a member. Sherwood made a motion,
seconded by Williams to pay $100.00 for a voting membership to GRACC.
Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall,
Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt
Williams, Aye. Motion Passed.
Administrator's Report
The Administrator reported that the Central Collection Agency will
have a representative at the Municipal Offices on April 7, 2009 from 3:00
pm - 7:00pm. He also noted that Unlimited Pickup has been scheduled for
April 24th and 25th, 2009.
Finance Committee
Sherwood read a report on the March 4th Finance Committee meeting. The
Annual 2009 Appropriations were discussed. A copy will be attached to the
Fiscal Officer's minutes.
Building's, Parks, & Properties.
Hall read a report on the Building's, Park, & Properties Committee
meeting held March 2nd. Numerous topics were covered. A Copy will be
attached to the Fiscal Officer's minutes.
Tree Grates After Discussion, Hutchison made a motion, seconded by
Berry to give the Administrator the authority to sell unneeded tree gates.
Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall,
Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt
Williams, Aye.
Blue Bell Island After discussion, Williams made a motion, seconded by
Erdody to make a temporary fix at Blue Bell Island, hauling dirt from
Otsego High School. Approximate cost of hauling dirt will be $14,000 from
the Lands Capital Improvement Fund.
Votes were: Mr. John Berry, Aye;
Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye;
Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion Passed.
Land Donation After discussion, Berry made a motion, seconded by Erdody
made a motion that the Council would be in favor of accepting .75 acres of
land along the river across from the old medical building, east of the
bridge should it come about.
Votes were: Mr. John Berry, Aye; Ms.
Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms.
Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
2009 Annual Appropriations
Fiscal Officer gave the reading of Ordinance 2009-2 Annual
Appropriations.
Ordinance 2009-2 Emergency
Sherwood made a motion, seconded by Erdody to make Ordinance 2009-2 an
Emergency.
Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye;
Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood,
Aye; Mr. Curt Williams, Aye. Motion Passed.
Ordinance 2009-2 Hall made a motion, seconded by Williams to pass
Ordinance 2009-2.
Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody,
Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela
Sherwood, Aye; Mr. Curt Williams, Aye. Ordinance Passed.
Adjournment
Hutchison made a motion, seconded by Berry to adjourn.
Votes were:
Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr.
William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
Meeting Adjourned
The meeting was adjourned till March 23, 2009 at 7:30 P.M. at the Town
Hall.
March 23, 2009
7:30pm
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:40 P.M. in the Town Hall. Mayor Judy Keifer called the
meeting to order with the following members and visitors - Present:
Mr. John Berry - Present, Mrs. Linda Hall - Present, Mr. William
Hutchison - Present, Mrs. Judy Keifer - Present, Ms. Pamela
Sherwood - Present, Mr. Curt Williams - Present, Ms. Carolyn Erdody
- Excused.
EMPLOYEES: Mr. Chad Hoffman, Mr. Donald Estep, Mrs. Karen Rader
Meeting Minutes
Sherwood made a motion, seconded by Hutchison to suspend the reading
and accept the minutes of the March 9th Council meeting as submitted.
Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William
Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
Motion Approved.
Bills
The Fiscal Officer submitted the bills. The Administrator asked to
withdraw the Cam-Tech bill so that he could look into a discrepancy in the
invoice. Sherwood made a motion, seconded by Williams to pay the bills.
Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William
Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
Motion Approved.
Application for Use of Public Property
Mayor Keifer - Presented the Chamber's application for Use of
Public Property submitted by Mary Poole. Sherwood made a motion, seconded
by Berry to approve the use of Howard Park and the Tow Path for the Easter
Egg hunt on April 4th at 1:00 pm.
Votes were: Mr. John Berry, Aye;
Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood,
Aye; Mr. Curt Williams, Aye. Motion Approved.
Julie Pontash presented Applications for Use of Public Property for the
Jazz Fest, Art in the Park and Art Camp. The Parks, Lands & Buildings
Committee will review them at the next meeting and get back with her.
Grand Rapids Little League submitted an Application for Use of Public
Property for the old middle school property during Applebutter. This was
referred to the Parks Committee for review.
The Rapids Rally Car Show permit was referred to the Parks Committee
for review.
Resolution 2009-1 Council discussed Naomi Twinning's request for
placement of a historical sign as a result of the passage of Resolution
2009-1. Hall made a motion, seconded by Berry to approve placement of a
historical sign, subject to Council's approval of the height, wording,
size, composition, and location of the final product for the Underground
Network to Freedom Program.
Votes were: Mr. John Berry, Aye; Mrs.
Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr.
Curt Williams, Aye. Motion Approved.
Otsego Parents Meeting - Mayor Keifer announced that Weston requests a
meeting on March 25 at the Grand Rapids Library with Otsego Parents prior
to the next Board Meeting.
Administrator's Report
The Administrator gave his report. A copy will be attached to the
official minutes.
Alcohol Permits Mr. Estep announced that all alcohol permits held in
the Village will renew as of June 1, 2009. Council may request a public
hearing before renewal of any permits. Council agreed that no hearing was
required.
Time Warner Mayor Keifer read a letter from TimeWarner regarding their
stock going public.
Resolution 2009-2 The Fiscal Officer read Resolution 2009-2 - A
RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO A CONTRACT
WITH THE OHIO DEPARTMENT OF TRANSPORTATION for salt purchase.
Resolution 2009-2 Emergency After discussion and correction in the
wording, Sherwood made a motion, Hall seconded, to make Resolution 2009-2
an emergency.
Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye;
Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams,
Aye. So declared.
Resolution 2009-2 Hutchison made a motion, seconded by Williams for the
passage of Resolution 2009-2 - A RESOLUTION AUTHORIZING THE VILLAGE
ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE OHIO DEPARTMENT OF
TRANSPORTATION.
Votes were: Mr. John Berry, Aye; Mrs. Linda
Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt
Williams, Aye. Motion passed.
The Resolution's wording will be changed prior to signatures.
Sand Bags After discussion, Williams made a motion, seconded by Berry,
to purchase a pallet of poly sand bags for approximately $3200 plus
freight.
Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr.
William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
Motion carried.
Mayor Keifer publicly thanked Don Estep for 26 years of service to the
Village.
Sherwood thanked all who helped with the clean up of this year's flood.
Councilman/Firefighter Hutchison commented that it was too bad they could
not financially better themselves.
Berry brought up a question regarding open burning. State law states no
open burning allowed. All complaints are to be referred to the Fire
Department
Finance Committee Meeting A Finance Committee Meeting was scheduled for
Wednesday April 8th at 7 pm. to review job descriptions and the employee
manual.
Adjournment
With no further business, Hutchison made a motion, seconded by
Williams, to adjourn.
Votes were: Mr. John Berry, Aye; Mrs. Linda
Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt
Williams, Aye. The meeting was adjourned till April 13, 2009 at 7:30 P.M.
at the Town Hall.
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 9:40 P.M. in the Town Hall. Mayor Keifer called the
meeting to order with the following members and visitors present:
Mr. John Berry Present Ms. Carolyn Erdody Present Mrs. Linda Hall
Present Mr. William Hutchison Present Mr. Curt Williams Present Ms. Pamela
Sherwood Present
EMPLOYEES: Mr. Chad Hoffman, Mrs. Karen Rader
VISITORS: Deputy John Hillard
Minutes
The minutes of April 13, 2009 Meeting Berry made a motion, seconded by
Hutchison to approve the minutes as corrected.
Votes were: Mr. John
Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William
Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Minutes
Approved as corrected.
Bills
After review of bills, Erdody made a motion, seconded by Williams to
pay the bills.
Votes were: Ms. Carolyn Erdody, Aye; Mrs. Linda Hall,
Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt
Williams, Aye; Mr. John Berry, Aye. Bills approved.
Administrator's Report
The Administrator gave his report. A copy will be attached to the Interim
Fiscal Officer's minutes.
Hoffman also reported that he and the Interim Fiscal Officer met with
officials from Huntington Bank regarding their service fees. It was
determined that the Village would be better off changing their accounts to
Public Funds Checking accounts. The General account was not expected to
have any fees associated with it and the Waterworks account was estimated
to have between $50-75.00 in monthly fees. We will monitor this for a
couple months to see how it all works out.
Hoffman also brought up the need for new signature cards since Mr.
Estep has retired. Erdody made a motion, seconded by Sherwood to
allow Karen Traister Rader and Chad Hoffman to be dual signers on the
General Corporate account and to be listed on the safety deposit box.
Votes were: Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela
Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn
Erdody, Aye Motion Approved.
Sheriff's Report
Deputy Hillard gave the Sheriff's Report. He verified that the covered
hours should be upped to 208 for the summer (starting May through
October). He was made aware of a couple vehicles that have been seen
driving recklessly through the Village. He will have the Deputies be on
the look out.
Communications
Denise Krabill e-mailed the Mayor notifying her that the next Block Watch
meeting is scheduled for April 23, 2009 at 6:30 pm at the Wesleyan Church.
The Great Ohio Bicycle Adventure will be coming through town on
Wednesday June 24th. They will be stopping for a snack at the Fire Hall.
There will be no action required by the Village. They are contacting all
law enforcement officials.
Mayor Keifer read a letter from the Commissioners regarding additional
landfill fees in the Governor's bill. The Commissioners are asking for
community support to eliminate these fees. Sherwood & Hall agreed that
we should send something to Representative Gardner and Wagner to support
their efforts.
Mayor Keifer read the Township Trustees offer to purchase some of the
old Middle School property. It was noted that only two trustees (Heyman
& Limes) signed the offer. Sherwood mentioned that the residents of
Grand Rapids have already purchased the property and shouldn't have to
"purchase" it again as part of the Township.
Interim Fiscal Officer's Report
The Interim Fiscal Officer reported that there was not enough monies
appropriated for the County Auditor's Property Tax Collection Fees. $25.80
added to the original appropriations.
Committee Reports
Buildings, Parks, Properties & Maintenance Committee
Hall gave her report from the Bldgs, Parks, Properties, & Maintenance
Committee that was held on March 25, 2009. A copy is attached. She read
Resolution 2009-3 RESOLUTION OF INTENT TO PROVIDE PROPERTY FOR A GRAND
RAPIDS FIRE HALL.
Hoffman shared his findings upon looking into the tree purchase for
Town Hall Park.
Hoffman gave an update on the Canal issue. He met with the State Park.
They are going to put in a request for a State Engineering Study. Randy
Gardner is helping to try to speed things up in pushing through the
request.
Berry made a request for an Executive Session regarding property. It
was decided to continue through the Committee Reports before proceeding
with the session.
Finance Committee
Sherwood gave her report from the Finance Committee meeting that
was held April 8th, 2009. A copy will be attached to the minutes.
Hutchison made a motion, seconded by Berry to accept the recommendation
of the Finance Committee to adopt the new Village Organization Chart and
adopt the changes in the Employee Manual.
Votes were: Mr. William
Hutchison, Aye; Ms. Pamela Sherwood, Aye; 4, Aye; Mr. Curt Williams, Aye;
Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye. Motion Approved.
Hutchison made a motion, seconded by Erdody to update the Rules of
Council as recommended by the Finance Committee.
Votes were: Ms.
Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms.
Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye.
Motion Approved.
Hall made a motion, seconded by Williams to accept the Interim Fiscal
Officer's Job Description as recommended by the Finance Committee.
Votes were: Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn
Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela
Sherwood, Aye. Motion Approved
Executive Session Berry made a motion seconded by Williams to go into
Executive Session with the Mayor, Administrator, Interim Fiscal Officer
and Council present to discuss the fire hall.
Votes were: Mr. John
Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William
Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
Executive Session Begun.
Sherwood made a motion, seconded by Hutchison to go back into regular
session.
Votes were: Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye;
Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams,
Aye; Mr. John Berry, Aye. Executive Session Ended.
Resolutions & Ordinances
Resolution 2009-3
The Interim Fiscal Officer read Resolution 2009-3: RESOLUTION OF INTENT
TO PROVIDE PROPERTY FOR A GRAND RAPIDS FIRE HALL in its entirety.
Sherwood made a motion, seconded by Hall to suspend the rules and declare
Resolution 2009-3: RESOLUTION OF INTENT TO PROVIDE PROPERTY FOR A GRAND
RAPIDS FIRE HALL an emergency so that information can be expediently
delivered to the Township.
Votes were: Mrs. Linda Hall, Aye; Mr.
William Hutchison, Ney; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye;
Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye. So declared an emergency.
The Interim Fiscal Officer read Resolution 2009-3: RESOLUTION OF
INTENT TO PROVIDE PROPERTY FOR A GRAND RAPIDS FIRE HALL for passage by
title only. Sherwood made a motion, seconded by Williams to pass
Resolution 2009-3: RESOLUTION OF INTENT TO PROVIDE PROPERTY FOR A GRAND
RAPIDS FIRE HALL.
Votes were: Mr. William Hutchison, Aye; Ms. Pamela
Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn
Erdody, Aye; Mrs. Linda Hall, Aye. Motion approved.
Ordinance 2009-3
The Interim Fiscal Officer read Ordinance 2009-3 AN ORDINANCE AMENDING
SECTION 1 OF ORDINANCE NO. 2008-7 ESTABLISHING PAY SCHEDULES FOR THE
VILLAGE OF GRAND RAPIDS, AND DECLARING IT AN EMERGENCY in its
entirety. Hall made a motion, seconded by Erdody to suspend the rules and
declare Ordinance 2009-3 AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO.
2008-7 ESTABLISHING PAY SCHEDULES FOR THE VILLAGE OF GRAND RAPIDS, AND
DECLARING IT AN EMERGENCY.
Votes were: Ms. Pamela Sherwood, Aye; Mr.
Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs.
Linda Hall, Aye; Mr. William Hutchison, Aye. So declared an emergency.
The Interim Fiscal Officer read Ordinance 2009-3 AN ORDINANCE
AMENDING SECTION 1 OF ORDINANCE NO. 2008-7 ESTABLISHING PAY SCHEDULES FOR
THE VILLAGE OF GRAND RAPIDS, AND DECLARING IT AN EMERGENCY for passage
by title only. Hall made a motion, seconded by Williams to pass Ordinance
2009-3 AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO. 2008-7
ESTABLISHING PAY SCHEDULES FOR THE VILLAGE OF GRAND RAPIDS.
Votes
were: Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody,
Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela
Sherwood, Aye. Motion approved.
OLD BUSINESS
Event Permits
Council discussed the event permits presented to the Bldgs, Parks,
Properties, & Maintenance Committee. It was recommended to table the
Little Leagues request till the April 27th meeting so that Margo Deidrick
could be present with paperwork pertaining to her Application.
Hutchison made a motion, seconded by Williams, to approve the Grand Rapids
Arts Council's request to use the towpath area for the Sunset Jazz &
Art Festival on August 16, 2009.
Votes were: Mr. John Berry, Aye;
Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye;
Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion approved.
Sherwood made a motion, seconded by Hutchison to approve Grand Rapids
Arts Council's request for the use of the Town Hall Park for the Arts in
the Park on July 11th & 12th.
Votes were: Ms. Carolyn Erdody,
Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela
Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye. Motion
Approved
Hutchison made a motion, seconded by Berry to approve the Grand
Rapids Arts Council's request to use Howard Park for Summer Arts Camp June
8-12, 2009.
Votes were: Mrs. Linda Hall, Aye; Mr. William Hutchison,
Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry,
Aye; Ms. Carolyn Erdody, Aye. Motion Approved.
Williams made a motion, seconded by Hutchison to approve the Grand
Rapids Chamber of Commerce's request to use Main Street for a Car Show
during Rally Days on July 12, 2009.
Votes were: Mr. William
Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John
Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye. Motion
Approved.
NEW BUSINESS
Fiscal Officer
Mayor Keifer made a recommendation to appoint the Interim Fiscal Officer -
Karen Rader, to be the new Fiscal Officer. Erdody made a motion, Hutchison
seconded the motion to appoint Karen Traister Rader as the Village Fiscal
Officer with a 6 month probationary period effective immediately.
Votes were: Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John
Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William
Hutchison, Aye. Motion Approved
Flower Purchase Erdody made a motion, seconded by Berry, to allow
Sherwood to spend $125.00 to purchase flowers for her to plant on public
property.
Votes were: Mr. Curt Williams, Aye; Mr. John Berry, Aye;
Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye;
Ms. Pamela Sherwood, Aye. Motion Approved
Fire Hall Roof Hutchison made a motion, seconded by Erdody, to remind
the Township Trustees that per the Fire Hall lease, they are responsible
for repairs; therefore, Council denies their request.
Votes were:
Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr.
William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
Motion Approved
Adjournment
Erdody made a motion, seconded by Williams, to adjourn.
Votes were:
Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr.
William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.
Motion Approved
The meeting was adjourned till April 27, 2009 at 7:30 P.M. at the Town
Hall.
April 27, 2009
7:30 pm
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:15 P.M. in the Town Hall. Mayor Judy Keifer called the
meeting to order with the following members and visitors present:
Mr. John Berry- Present; Ms. Carolyn Erdody - Present; Mrs.
Linda Hall - Present; Mr. William Hutchison - Excused; Mr.
Curt Williams - Present; Ms. Pamela Sherwood - Present
EMPLOYEES: Mrs. Karen Rader
VISITORS:
Naomi Twinning, Al Rekhlau, George Foos, LeAnna DiFeterici, Mary Poole,
Shaun Downey, Mr. Al Rehklau, Mr. John Sharrock, and Mr. Les Tanner
FINANCIAL DOCUMENTS:
The Fiscal Officer distributed the March 2009 Bank Reconciliation and Fund
Status to Council members and the Revenue Status and Appropriation Status
Reports to the Finance Committee prior to the meeting.
MEETING MINUTES:
Erdody requested that the word Interim be inserted in the April 13th
minutes so that Rader's title read Interim Fiscal Officer since she wasn't
appointed Fiscal Officer till later in the meeting. Sherwood made a
motion, seconded by Williams to suspend the reading and accept the minutes
of the April 13th meeting with the word Interim placed before the Fiscal
Officer title.
Votes were: Mr. William Hutchison, Excused; Mr. John
Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Ms. Pamela
Sherwood, Aye; Mr. Curt Williams, Aye. Minutes Accepted.
BILL REVIEW & PAYMENT:
Erdody made a motion, seconded by Sherwood to pay the bills from April
14th thru April 27th, 2009.
Votes were: Mr. William Hutchison,
Excused; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Ms. Pamela
Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye. Bills Paid.
VISITORS:
Naomi Twinning presented her project to members of the audience. She
advised Council that the sign was being worked on.
Mr. Rehklau wondered why the VFW Pavilion was not being used for Rhythm
in the Park. He was referred to the Historical Society.
Mr. Rehklau, Mr. Tanner, & Mr. Sharrock spoke on the disrepair of
the railroad tracks on Wapakoneta Road and if there was anything we could
do about them. He was told that we have sent numerous letters to the
Railroad and are trying to get them repaired.
Chamber representative Mary Poole presented her Application for Use of
Public Property for the use of the Town Hall Park on Wednesday, June 24th
to provide food/snacks for the Great Ohio Bicycle Adventure. They will be
setting up at 6:00 am and will be using the Park until 2:00 pm.
Sherwood made a motion, seconded by Berry, to allow the Chamber of
Commerce to use the Town Hall Park on Wednesday, June 24, 2009 from 6:00
am - 2:00 pm to provide food/snacks for the Great Ohio Bicycle Adventure.
Votes were: Mr. William Hutchison, Excused; Ms. Carolyn Erdody, Aye; Mrs.
Linda Hall, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr.
John Berry, Aye. Motion Carried
Cub Scout Pack 235 representative, LeAnna DiFeterici, presented her
Application for Use of Public Property for use of Labino Park during
Applebutter. This was deferred to the next meeting to make sure all
stipulations required were listed on the Application.
Village resident, Shaun Downey, voiced his concerns over the possible
location of the new fire hall on the old Middle School Property. He was
referred to the Township Trustees.
Township Trustee, George Foos, spoke to voice his position, as a
Trustee, regarding the location of the Fire Hall. His handout is attached.
Hall asked for clarification as to his attendance and if he was addressing
Council as George Foos, one township trustee or the consensus of the
Township Trustees. Mr. Foos replied that he was there as 1 trustee, 1
parent, and 1 property owner.
ADMINITRATOR'S REPORT:
Mayor Keifer read the Administrator's report is Hoffman's absence. A copy
is attached to the minutes.
Erdody clarified the Historical Societies position being half of the
total project. If it was to go over the $24,000 estimate given to the
Historical Society, as long as the Historical Society was given the bills
for the total amount, they would pay half of the total amount.
Williams made a motion, seconded by Sherwood, to go ahead with the
proposed Blue Bell Island project.
Votes were: Mr. William
Hutchison, Excused; Mrs. Linda Hall, Aye; Mr. Curt Williams, Aye; Ms.
Pamela Sherwood, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye. Motion
Carried.
Discussed the Town Hall Park Tree. Berry will look into spot lights to
illuminate the existing tree vs. planting a new one. Sherwood questioned
the type of tree Hoffman was pricing.
COMMUNICATIONS:
Margo Deidrick was not here. The request for use of the Middle School
property during Applebutter was tabled till a later date when she could be
present. It was noted that we don't have current insurance on Youth
Baseball.
A letter was sent to the Arts Council requesting a copy of their
current insurance policy or all approved applications will be voided.
Mayor Keifer stated that she attended the Block Watch meeting. An
identity theft handout was given out. A copy will be at the Administrative
Offices and will be put on the web site.
ADJOURNMENT:
With no further business, Erdody made a motion, seconded by Hall, to
adjourn.
Votes were: Mr. William Hutchison, Excused; Mr. John Berry,
Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Ms. Pamela Sherwood,
Aye; Mr. Curt Williams, Aye.
The meeting was adjourned till May 11, 2009 at 7:30 P.M. at the Town
Hall.
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:20 P.M. in the Town Hall.
Mayor Keifer called the meeting to order with the following members and
visitors present:
John Berry - Present; Carolyn Erdody - Present; Linda Hall - Present;
William Hutchison - Present; Curt Williams - Present; Pamela Sherwood -
Present
EMPLOYEES: Chad Hoffman, Administrator; Karen Rader, Fiscal Officer
VISITORS: Mary Poole, GRACC
Minutes
Erdody made a motion, seconded by Hall, to accept the minutes as
written.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda
Hall, Aye; William Hutchison, Aye; Curt Williams, Aye; Pamela Sherwood,
Aye. Minutes Accepted
Payment of Bills
Erdody made a motion, seconded by Williams, to pay the bills dated April
28th thru May 11th.
Votes were: Carolyn Erdody, Aye; Linda Hall,
Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye;
John Berry, Aye. Bills Paid
Visitors
Mary Poole submitted her application for use of public property for
Rapids Rally Days on July 11th and 12th. A craft show on Sunday along the
towpath has been added. The parade lines up at 10:30 and goes through town
by 11:00 am. It was clarified that the crafters are only allowed have
their vehicles by the Lincoln Street Bridge long enough to unload. Erdody
advised Council that she would be supervising this. Mrs. Poole was
reminded that there would be no blocking off of any parking spots. The ice
cream social and chicken bbq are scheduled.
Hutchison made a motion, seconded by Berry, to approve the Chamber's
Application for Public Use for Rapids Rally Days as submitted.
Votes
were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt
Williams, Aye; Carolyn Erdody, Aye; John Berry, Aye. Application Approved
Fiscal Officer's Report
The Fiscal Officer distributed the April 2009 Bank Reconciliation and
Fund Status to Council Members and the Revenue Status and Appropriation
Status Reports to the Finance Committee prior to the meeting.
She also explained the need for the Supplemental Appropriations to
allow for the Change in Market Value decreases in the UBS funds.
Administrator's Report
The Administrator gave his report. A copy is attached to the original
minutes.
Hutchison made a motion, seconded by Sherwood, to go ahead with the
seeding of the Middle School property by D&D Landscaping.
Votes
were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye;
John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye. So Ordered.
Erdody made a motion, seconded by Sherwood, to make a motion to allow
the Village Administrator to enter into an agreement with Nelson Tank to
provide the technical specification and project inspection services for a
cost of $5200.00.
Votes were: Pamela Sherwood, Aye; Curt Williams,
Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William
Hutchison, Aye. So Ordered.
Hutchison made a motion, seconded by Williams, to have the
Administrator to move forward with the Blue Bell Island project using the
extra course of blocks.
Votes were: Curt Williams, Aye; John Berry,
Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela
Sherwood, Aye. So Ordered.
Hoffman noted that the April 29th certified letter was picked up by the
Train on Friday the 8th.
3 letters went out today for lawn mowing.
The Fiscal Officer is looking into creating a new fund specifically for
the Memorial Flower Fund that needs to be created. We will be getting
contributions to be used solely for planting flowers within the Village.
These monies will be put in the new fund.
Hoffman spoke with Sherwood about re-doing the landscaping at the
Municipal Offices.
Sheriff's Report
Sergeant Konrad noted that our numbers are staying pretty steady. He also
advised Council that our coverage hours have increased and will remain so
through November.
Communications
We received a request from the VFW Post 97 for use of Public Property
for a Memorial Day Parade and Remembrance ceremony on May 25th, 2009.
Williams made a motion, seconded by Berry, to approve the Application
for use of Public Property for a Memorial Day Parade and remembrance
ceremony at Howard Park on May 25th, 2009.
Votes were: John Berry,
Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela
Sherwood, Aye; Curt Williams, Aye. Application Approved
Cub Scout Pack 325 requested the use of Labino Park (not to include the
Tennis Courts) for Applebutter Fest. Hoffman stated that the application
included all information that was included in last year's approved
application. Erdody made a motion, seconded by Hall, to approve the
Cub Scout Pack 325's Application to use Labino Park for Applebutter.
Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye;
Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye. Application
Approved
Margo Deidrick, from the Little League, was not at the meeting again.
She had been advised that if she was not at this meeting, it would not be
advisable to table her Application for Use of the old Middle School
property for Applebutter much longer. She is still waiting for proof of
parking.
A motion was made by Hutchison, seconded by Berry, that in observance
of Memorial Day, there would be no meeting but the Fiscal Officer would be
allowed to pay any necessary bills.
Votes were: Linda Hall, Aye;
William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John
Berry, Aye; Carolyn Erdody, Aye. So Ordered
Old Business
Mayor Keifer stated that it was brought to her attention that a couple
years back, Council passed a motion not to cut down healthy trees. To
remove the Howard Park Tree would be going against Council's own motion.
She would like to pursue lighting the tree.
New Business
It was noted that there is a section of sidewalk in front of a
downtown business that is lifting. Hoffman noted that the owner is aware
of it and will be repairing that as well as the area left by the removal
of the underground gasoline tanks.
It was noted that the asphalt on Front Street is cracking and in the
alley behind Miss Allies is deteriorating. Sherwood noted that we may need
to have to look into possible paving projects in the future.
Council Comments Hoffman noted that the Blue Bell Island project has a
possible start date of Monday May 18th with approximately a week for
completion.
Erdody noted that the weeds in the area behind the parking lot on the
canal side need attention. Williams noted there is a Scout looking for an
Eagle Scout project. He will check to see if this would be something he
would be interested in and Hoffman will look into who originally did the
landscaping to see what cost would be involved for the original landscaper
to come look at the area.
Adjournment Hutchison made a motion, seconded by Erdody, to
adjourn.
Votes were: John Berry, Ney; Carolyn Erdody, Aye; Linda
Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams,
Aye.
The meeting was adjourned till June 8, 2009 at 7:30 P.M. at the Town
Hall.
May 25, 2009
In observance of Memorial Day, there was no meeting
held.
The Village of Grand Rapids convened in regular session from 7:30 P.M.
to 8:40 P.M. in the Town Hall. Mayor Keifer called the meeting to order
with the following members and visitors present:
John Berry, Present; Carolyn Erdody, Present; Linda Hall, Present;
William Hutchison, Present; Curt Williams, Present; Pamela Sherwood,
Present
EMPLOYEES: Karen Rader
VISITORS: Bill Linebaugh, Brandon Corpus, John Sharrock, Les Tanner, Margo
Deidrick
Minutes of the May 11, 2009 Meeting Erdody made a motion,
seconded by Hall, to suspend reading of minutes and approve as
submitted.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda
Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams,
Aye. Motion Carried
Payment of Bills: Council reviewed the bills written from May 12
thru May 29th that were authorized to be paid at the May 11th
meeting. Hutchison made a motion, seconded by Erdody, to pay the
bills submitted for payment for the time period of June 1st thru June
8th.
Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William
Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye.
Motion Carried
Visitors:
Little League Baseball: Margo Diedrick supplied the
Mayor with the insurance paperwork (that was to be signed on June 9th,
2009) and an e-mail from Bernie Scott/Jim Garber okaying the parking at
the Elementary School. Discussion was held on the application, and
Hutchison made a request for no parking in the right-of-way along Third
Street as well as the previously discussed Wapakoneta. Berry made a
motion, seconded by Williams, to approve the Little Leagues' Application
for use of the old Middle School Property for Applebutter pending the
Administrator's approval of the paperwork and there being no parking in
the right-of-way along Third Street.
Votes were: Linda Hall, Aye;
William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John
Berry, Aye; Carolyn Erdody, Aye. Motion Carried
Mayor Keifer also again requested the insurance for the ball diamonds.
TLEW Railroad - Bill Linebaugh wanted Council to know that
they are trying to bring back the Railroad to Grand Rapids. He wanted to
confirm that Council received their letters. Hall explained the
desire to work with the railroad, but would have to work within the
constraint of Village laws.
Council set a Committee of the Whole meeting for 7:00 pm on Wednesday,
June 24th, 2009 at the Administration Building to discuss the concerns of
the railroad. Hall stated she would be unable to attend.
John Sharrock Wanted to know if anyone could help Mr. Linebaugh with
grant processes. He was referred to Tom Blaha of the Wood County Economic
Development. Mayor Keifer stated she would check with Mr. Marsh and
referred any remaining issues to the Committee of the Whole meeting.
Les Tanner Wanted clarification as to who determined where the
fire hall was going to be and who was going to pay for it. Mayor Keifer
clarified that all - Council did was to OFFER the property to the
Township. She stated that Council has nothing to do with the funding of
the Fire Hall.
Brandon Corpus - Scout Troop 325 Mr. Corpus presented Council
with plans for the landscaping of the Log Cabin that he is working on for
his Eagle Scout Project. The project would be overseen by landscaper Lucas
Braatz and will be sponsored and funded by the Historical Society with no
cost to the Village. Council agreed that the general idea of the project
looked good, but Mayor Keifer stressed that before Council could approve,
he would need to get all details finalized with the Historical Society.
Administrator's Report
The Mayor read the Administrator's Report in his absence. Rader stated
that we received the Arts Council's insurance Friday.
Fiscal Officer's Report
The Fiscal Officer noted the need for Supplemental Appropriations needed
to transfer suspended Water Deposit into the Water/Sewer accounts. This is
not a common occurrence, therefore, overlooked in the permanent
appropriations.
Sheriff's Report
Lt. Rod Konrad introduced himself as Deputy Hillard's replacement and
gave his report. He will continue to e-mail the Mayor with the reports and
gave his contact information.
Communications
The Mayor read a letter from the Applebutter Fest requesting
advertising. Hutchison made a motion, seconded by Berry to place a
business card ad for $50.00 in the Applebutter publication. Rader
will send our ad to the Advertising Committee.
Votes were: William
Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye;
Carolyn Erdody, Aye; Linda Hall, Aye. Motion Carried
Application for Public Use
Mayor Keifer read the Historical Society's request for Use of Public
Property. She advised Council to review it and will discuss it at the next
meeting with Mr. Kryder in attendance.
Committee Meetings
The Mayor requested a Safety and Welfare Committee meeting to
discuss the Block Watch's curfew request and to look at the traffic mess
at the elementary school. A meeting was scheduled for July 8th at 7:00 pm
at the Administration Building.
The Mayor also requested a Parks & Buildings Committee meeting to
discuss the Bluebell area, the Howard Park Tree and the new property at
Wapakoneta & Second St. A meeting was scheduled for July 8th following
the Safety & Welfare meeting.
Rader will post the meetings.
Town Hall Board of Control Erdody updated Council on the
projects the Town Hall Board of Control has completed on the Town Hall and
the plan to add lighting to the stairs for safety purposes. She also
notified Council of seven upcoming events.
Ordinances
Ordinance 2009-04
The Fiscal Officer read Ordinance 2009-04 - AN ORDINANCE
AUTHORIZING THE VILLAGE ADMINISTRATOR TO TAKE BIDS FOR THE RECOATING OF
THE 400,000 GALLON ELEVATED WATER STORAGE TANK. Sherwood
made a motion, seconded by Hutchison, to declare Ordinance 2009-04 - AN
ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO TAKE BIDS FOR THE
RECOATING OF THE 400,000 GALLON ELEVATED WATER STORAGE TANK an
emergency.
Votes were: Pamela Sherwood, Aye; Curt Williams, Aye;
John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison,
Aye. So Declared
Ordinance 2009-04
The Fiscal Officer read Ordinance 2009-04 - AN ORDINANCE AUTHORIZING
THE VILLAGE ADMINISTRATOR TO TAKE BIDS FOR THE RECOATING OF THE 400,000
GALLON ELEVATED WATER STORAGE TANK by title only for passage.
Erdody made a motion, seconded by Berry, to approve Ordinance 2009-04 -
AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO TAKE BIDS FOR THE
RECOATING OF THE 400,000 GALLON ELEVATED WATER STORAGE TANK.
Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye;
Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. Ordinance
Approved
Ordinance 2009-05
The Fiscal Officer read Ordinance 2009-05 - AN ORDINANCE TO REQUEST THE
AUDITOR TO ASSESS LOTS AND LANDS OF THE VILLAGE OF GRAND RAPIDS FOR THE
LIGHTING OF STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES.
Sherwood made a motion, seconded by Berry, to declare 2009-05 - AN
ORDINANCE TO REQUEST THE AUDITOR TO ASSESS LOTS AND LANDS OF THE VILLAGE
OF GRAND RAPIDS FOR THE LIGHTING OF STREETS, ALLEYS, WAYS AND OTHER PUBLIC
PLACES an emergency.
Votes were: John Berry, Aye; Carolyn
Erdody, Aye; Linda Hall, Aye; William Hutchison, Nay; Pamela Sherwood,
Aye; Curt Williams, Aye So Declared
Ordinance 2009-05
The Fiscal Officer read 2009-05 - AN ORDINANCE TO REQUEST THE AUDITOR
TO ASSESS LOTS AND LANDS OF THE VILLAGE OF GRAND RAPIDS FOR THE LIGHTING
OF STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES by title only for
passage. Erdody made a motion, seconded by Berry, to approve 2009-05
- AN ORDINANCE TO REQUEST THE AUDITOR TO ASSESS LOTS AND LANDS OF THE
VILLAGE OF GRAND RAPIDS FOR THE LIGHTING OF STREETS, ALLEYS, WAYS AND
OTHER PUBLIC PLACES.
Votes were: Carolyn Erdody, Aye; Linda
Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams,
Aye; John Berry, Aye; Ordinance Approved
New Business
The Mayor advised Council that she is going to have the
Administrator check a couple items placed in the sidewalk to make sure
they are complying with the Village Sidewalk Policy.
She also stated that she contacted the Trustees to have the West Street
ditch mowed on Saturday and they did it on Monday.
She showed an Honor Flight Program brochure and stated that while the
Village could not donate, if there were any individuals or business who
would like to, it is a great cause.
Adjournment Hutchison made a motion, seconded by Erdody, to
adjourn.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda
Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams,
Aye.
The meeting was adjourned till June 22, 2009 at 7:30 P.M. at the Town
Hall.
June 22, 2009
7:00 pm
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:45 P.M. in the Town Hall. Mayor Keifer called the
meeting to order with the following members and visitors present:
Council: John Berry, Present; Carolyn Erdody, Present;
Linda Hall, Present; William Hutchison, Present; Curt Williams, Present;
and Pamela Sherwood Present
EMPLOYEES: Chad Hoffman, Karen Rader
VISITORS: Brandon Corpus, Julie Pontasch, Steve Kryder
Minutes
Sherwood made a motion, seconded by Erdody, to suspend the reading of the
minutes and approve them as submitted.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye;
William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye. Minutes
Approved
Bills
Erdody made a motion, seconded by Sherwood, to approve payment of the
bills from June 9th thru June 22, 2009.
Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison,
Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye. Bills
Approved for Payment
Visitors
Julie Pontash - Arts Council: Pontash requested a change in the
setup from the previously approved Application for Use of Public Property
for the 2009 Jazz Fest. They would like to set a tent up outside the cabin
between the cabin and the beer wagon. The Health Department requires a
tarp to be on the ground and the Arts Council is going to put up a tent
over the tarp for food service. The Festival Committee will be required to
make any repairs required should the grass be damaged because of the tarp.
Hutchison made a motion, seconded by Williams, to allow the Jazz Fest
to put down a tarp and canopy for food west of the Boy Scout Cabin.
Votes were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood,
Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye. Request
Approved
Steve Kryder - Historical Society: Council discussed the
Application for Use of Public Property for the 2009 Applebutter Fest. It
was decided to add the closure of Third Street between Bridge Street and
Wapakoneta to item #6 in their Exhibit.
Hutchison made a motion, seconded by Hall, to approve the Historical
Society's Application for Use of Public Property for the use of the
Village as stated in Exhibit A and to include the closure of Third Street
between Bridge Street & Wapakoneta Road.
Votes were: Pam Sherwood, Aye; Curt Williams, Aye; John Berry, Aye;
Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye. Application
Approved
Trash Containers - Kryder presented a 50/50 proposal to
refurbish the trash containers. He was referred to the Administrator's
Report.
Blue Bell Island - Kryder presented a preliminary drawing for
the Phase II Landscape. He was referred to the July 8th Parks Committee
meeting.
Brandon Corpus - Eagle Scout Project: Corpus
presented Council with his plans for the cabin landscaping project. The
Historical Society gave him direction as to what type of plants to choose
for planting.
Mayor Keifer questioned who was going to maintain the gardens once they
are planted. Kryder stated the Historical Society will maintain the area.
Williams made a motion, seconded by Hall, to approve Brandon Corpus'
Eagle Scout project at the Log cabin with the Historical Society
maintaining the area.
Votes were: Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye;
Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye. Project
Approved
Administrator's Report
The Administrator gave his report. A copy will be attached to the Fiscal
Officer's minutes.
Hoffman also stated that the Bluebell area will be hydro seeded as
opposed to slit seeded. Sherwood will have her plans for Phase II to
Hoffman by the July 8th meeting.
Trash Containers: We have to pay to ship the containers to Mills
at a cost of $70-$75. Once we get the first set back, we can decide if we
want to refurbish the rest of purchase new. Kryder reiterated that the
Historical Society will pay for half the cost.
Elevated Tank - MC was the low bid. Nelson Tank recommends them
stating that we will not have any problems with this company. Sherwood
made a motion, seconded by Erdody, to award the contract to MC
Sandblasting for the water tower project at a cost of $61,000.00.
Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye;
Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. Motion
Approved
New Custom Mechanical - Hoffman explained that the bill for New
Custom Mechanical was for a gear box used at the Sewer Plant. Don Grimm
helped us out by purchasing the box through him in order to be able to
purchase it immediately.
Fiscal Officer's Report
May Financial Reports were handed out to Council in their weekly packets.
Also included were 2 supplemental appropriations to account for the Change
in Market Value for May as well as the Accrued Interest due to the sale of
a product.
Communications
The Mayor read a letter from the Grand Rapids Trustees requesting a
meeting to discuss the old Middle School Property. Due to the resolution
being adopted making the land available to the Trustees for lease should
they decide to take advantage of it for the purpose of a fire hall, there
is no reason for a meeting. Hoffman made a note that the lease is an
assignable lease.
The Mayor read a letter from the Department of Interior regarding the
Howard House being accepted as a part of the National Underground Railroad
Network to Freedom. The letter and certificate will be given to the
Historical Society to put on display at the Town Hall.
Committee Meeting
Mayor Keifer reminded Council of the June 24th Committee of the
Whole to be held at the Administration Building at 7:00 pm to discuss the
railroad.
She also reminded Council of the Safety & Welfare Committee and
Parks & Buildings Committee meetings to be held on July 8th at 7:00pm
at the Administration Building.
Great Ohio Bike Adventure
Erdody reminded Council of the Great Ohio Bike Adventure coming through
town on the 24th and asked that caution be used as a lot of bikes would be
coming through the Village.
Discussion was held as to whether the Chamber had requested use of the
property. Williams made a motion, seconded by Berry to allow GOBA to come
through town and for the Chamber of Commerce to put up a tent in Howard
Park but not be allowed to do anything without PRIOR approval in the
future.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall,
Reluctantly - Aye; William Hutchison, Reluctantly - Aye; Pamela Sherwood,
Reluctantly - Aye; Curt Williams, Aye. Motion Approved
Adjournment
Williams made a motion, seconded by Hutchison, to adjourn.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye;
William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye.
The meeting was adjourned till July 7, 2009 at 7:30 P.M. at the Town
Hall.
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:50 P.M. in the Town Hall. Mayor Judy Keifer called the
meeting to order with the following members and visitors present:
John Berry, Absent (Arrived Late); Carolyn Erdody, Present; Linda Hall,
Present; William Hutchison, Present; Curt Williams, Present; Pamela
Sherwood, Present
EMPLOYEES: Chad Hoffman, Karen Rader
VISITORS: Les Heyman, Mary Poole
Minutes
Erdody made a motion, seconded by Williams to suspend the reading of
the minutes and accept them as submitted.
Votes were: Carolyn
Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood,
Aye; Curt Williams, Aye. Minutes Approved
Keifer noted that Council had previously approved the use of Howard
Park for the GOBA event.
Payment of Bills (Berry arrived at this time.)
Erdody made a motion, seconded by Hutchison to pay the bills submitted for
the time period of June 23 thru July 13.
Votes were: Carolyn Erdody,
Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt
Williams, Aye; John Berry, Aye. Bills Approved
Visitors
Les Heyman - Grand Rapids Fire Hall Heyman asked if there was anything
could do to renegotiate the Middle School property. He stated that they do
not want a lease and that they want to purchase the property. Council will
take under consideration.
Administrator's Report
Hoffman read his report - a copy of which is attached to the minutes.
He also stated that he has had two verbal requests regarding public
right-of-way.
1. The Funeral Home - They would like to fill in the area between the
existing sidewalk and the asphalt parking lot. He would like to replace
the grass with concrete. Council needs to approve/disapprove.
2. There are poles along Mill that are left over from when the siren
was on the old water tower. A resident at the corner of Third and Mill is
requesting permission to put his security light on the pole which is in
the right-of-way.
Also -
There is a letter from the Sheriff's Department regarding the new
hourly rate. Our hourly rate will rise as of July 1st. It is built into
our contract that we accept any wage increase awarded.
A local contractor is looking into sealing cracks in our streets and
spray patching the alligator cracking. The maximum we are probably looking
at for street repairing is $8000.00.
After discussion, Hall made a motion, seconded by Erdody, requesting
that both of right-of-way projects put their project in writing so that
Council knows exactly what the want to do.
Votes
were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt
Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye. Motion
carried. The office will send a letter to both residents.
Council will discuss further after receiving the written requests.
Erdody questioned the disrepair of the sidewalk in front of the Leather
Shop. Mayor Keifer noted that the property owners are aware of the
problem.
Fiscal Officer's Report
The June 2009 Bank Reconciliation and Fund Status reports were distributed
to Council in their packets. The June 2009 Revenue Status and
Appropriation Status reports were also distributed to the Finance
Committee in their packets.
She also explained the need for the Supplemental Appropriations to
allow for the Change in Market Value and decrease in Accrued Interest in
the UBS funds.
Sheriff's Report
Deputy Konrad gave the Sheriff's report.
Communications
Block Watch - The Mayor read an e-mail from Denise Krabill regarding
the Block Watch Program. Ms. Krabill requested the Village to help fund
the block watch signs for the two parks. After discussion, the Mayor will
get the exact look of the proposed sign and Council can discuss it further
at the next meeting.
Car Show - Mayor Keifer let Council know that Chet Vollmar and his
group did follow up with a door to door letter to residents affected by
the road closure during the car show. The car show got great reviews.
TimeWarner - The Mayor passed around a letter from TimeWarner
discussing their new digital channel lineups.
TLEWR - The Mayor read a Public Notice from the railroad regarding the
closure of Wapakoneta Road July 17th thru July 21. If there is a weather
delay, the closure will be moved to the next week-end.
Committee Reports
Committee of the Whole
John Berry gave his report. A copy is attached. Williams made a
motion, seconded by Hutchison, to go to the next step to get the railroad
to clean up their property by contacting Mr. Potter.
Votes
were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye;
John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye.
Motion Carried
Safety Committee
John Berry gave his report. A copy is attached. The Mayor asked Mrs. Poole
(as a Chamber representative) to bring the 2-hr parking issue at one of
their meetings.
Buildings, Parks, Properties, & Maintenance Committee
Linda Hall gave her report. A copy is attached. Hutchison made a
motion, seconded by Williams, to trim the tree at Howard Park from the
bottom up. Village employees will trim starting with up to 6-8 feet.
Votes were: Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye;
Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye. Motion
Carried
The Mayor would like Council's permission for her and the Administrator
to continue with the Memorial Park idea and bring ideas to Council. So
given.
2010 Estimate of Revenue
Council discussed the presented Estimate of Revenue for 2010.
Sherwood made a motion, seconded by Erdody, to accept the Estimate of
Revenue to be submitted to the Wood County Budget Committee for the period
beginning January 1, 2010.
Votes were: Curt
Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye;
William Hutchison, Aye; Pamela Sherwood, Aye. Estimates Approved
New Business
Sherwood mentioned that there are no street signs on Third Street. The
Administrator advised that the signs are on order.
Curt Williams brought up the possibility of losing our library.
Encouraged all to write a letter or call our representatives.
Resident Judy Keifer stated that the Otsego School Board is discussing
getting funding without going to the taxpayers. People need to voice their
opinions to the School Board and Mr. Garber.
Adjournment
With no further business, Erdody made a motion, seconded by Williams, to
adjourn.
Votes were: John Berry, Aye; Carolyn Erdody, Aye;
Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt
Williams, Aye.
The meeting was adjourned till July
27, 2009 at 7:30 P.M. at the Town Hall.
July 27, 2009
7:30 pm
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:35 P.M. in the Town Hall. Mayor Keifer called the
meeting to order with the following members and visitors present:
John Berry, Present; Carolyn Erdody, Present; Linda Hall,
Present; William Hutchison, Present; Curt Williams, Present;
Pamela Sherwood, Present
EMPLOYEES: Chad Hoffman, Karen Rader
VISITORS: Nelson Zulch, Mary Poole
Minutes
Erdody made a motion, seconded by Hutchison to suspend the reading and
approve the minutes of the July 13th meeting as submitted.
Votes were: John
Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye;
Pamela Sherwood, Aye; Curt Williams, Aye. Minutes Approved
Bills
Erdody made a motion seconded by Williams, to accept and pay the bills
from July 14th thru July 27th.
Votes were: Carolyn Erdody, Aye; Linda
Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams,
Aye; John Berry, Aye. Bills Approved
Visitors
Nelson Zulch - requests to put a dusk to dawn light on the pole in the
corner of the Alley and Mill Street facing east. The Mayor informed Mr.
Zulch that she needed to contact Mr. Marsh and then Council will act on
it.
Naomi Twinnig - Thanked Council and the Mayor for their help in getting
the Howard Home on the Underground Railroad system.
Administrator's Report
The administrator gave his report, a copy is attached.
The Mayor requested that the Administrator will put together a letter
to township concerning their request to install a weather siren on the
water tower requesting more information. Once we get that a Committee
meeting will be scheduled.
The Village received a letter from Suburban stating they have received
their ODOT permit. Suburban will repair the leak at the bridge sometime in
August or September.
Compost Facility is being abused. We may need to look into either
closing it entirely or fencing in the area.
The Second Street property will be reseeded at the end of August.
Hoffman stated that Edison has stepped up their service. Street lights
are being repaired in a much timelier manner.
Communications
The Chamber has submitted a Request for Use of Public Property for Canal
Days. After discussion, and Sherwood's request that someone be at present
at the Craft/Flea Market to make sure non-one drives on park property,
Williams made a motion, seconded by Hutchison, to approve their
Application for Use of Public Property for the Canal Days event on
September 12 & 13 with the additions of no fire pits allowed; the
craft show being on September 12; and camping will be allowed from Friday
at noon until Monday at noon.
Votes were: William Hutchison, Aye; Pamela
Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye;
Linda Hall, Aye. Permit Approved
The Mayor addressed Mr. Hobbs' letter and drawing regarding widening
the sidewalk in front of the Funeral Home. After discussion, Erdody made a
motion, seconded by Sherwood to approve Wright-Hobbs Funeral Home's
request as per their letter and drawing.
Votes were: Pamela
Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye;
Linda Hall, Aye; William Hutchison, Ney. Request Approved
Committee Meetings
Williams gave his report on the July 22nd meeting of the Industrial and
Commercial Development meeting. A copy is attached.
Hoffman discussed the State Route 295 changes once Alternate 24 has
been completed and the possibility of extending SR 295 through the Village
down to SR 6 to promote business growth.
Sherwood made a motion, seconded by Erdody, to authorize the
Administrator to look into extending SR 296 from south of the bridge, to
SR 65 to Wapakoneta, and down Wapakoneta to Route 6.
Votes were:
Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye;
William Hutchison, Aye; Pamela Sherwood, Aye. Motion Approved
Berry requested more keywords for our website to get more traffic to
the site to promote our industrial park.
Old Business
Neighborhood Block Watch - The Mayor showed Council two other options for
block watch signs in addition to the one the Grand Rapids Block Watch has
used.
After discussion of possibly placing signs in Labino Park, Howard Park,
and on the Organization Sign, Sherwood made a motion, seconded by Williams
to purchase three (3) 12" x 18" Masked Bad Guy Neighborhood
Watch Signs at $27.50 each.
Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye;
Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. Motion
Approved
The Block Watch was notified that Council is not going to change the
curfew.
2-Hour Parking Signs - Ms. Poole stated that the Chamber had not met
yet, but the business owners she spoke with thought the signs would be a
detriment and that they would rather work among themselves.
Elementary School - Berry stated the Mr. Bowers said they are going to
try to stage the timing of the student release to try to relieve some of
the congestion at the school.
Flood Sign - A business owner spoke with Sherwood and mentioned the
Flood Sign position and the condition of the area around the sign. A few
other areas were mentioned as possible locations for the sign, however, it
would loose part of the draw since it is located in a low area.
Erdody mentioned the tall weeds at some of the businesses in town. She
was reminded that Council was to notify the Committee when they saw areas
that need attention and that once a list was compiled and given to the
office, notices could be sent out.
The Mayor mentioned that a number of signs had been removed by Village
employees because they were in the right-of-way. This was done in
compliance with Village ordinances.
Comments
Sherwood reminded everyone that the Garage Sale is approaching.
Registration is July 31 through August 9 at the Olde Gilead Country Store
with the actual sale being August 14th & 15th.
She also commented on the brick work downtown and how nice it looked
and that the TLEW Railroad got their project done within the framework
they laid down.
With no further business, Erdody made a motion, seconded by Hutchison
to adjourn.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda
Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams,
Aye.
The meeting was adjourned till August 10, 2009 at 7:30 P.M. at the Town
Hall.
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:05 P.M. in the Town Hall. Mayor Keifer called the
meeting to order with the following members and visitors present:
John Berry, Present; Carolyn Erdody, Absent; Linda Hall, Present;
William Hutchison, Present; Curt Williams, Present and Pamela Sherwood,
Present
EMPLOYEES: Chad Hoffman, Karen Rader
VISITORS: Deputy Andrew Webb
Minutes
Sherwood made a motion, seconded by Hall to accept the minutes of July 28,
2009 as submitted.
Votes were: John Berry, Aye; Linda Hall, Aye;
William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye.
Minutes
Approved
Bills
After review, Hutchison made a motion, seconded by Berry to approve
payment of the bills submitted for July 28th through August 10th, 2009.
Votes were: Linda Hall, Aye; William Hutchison, Aye;
Curt Williams, Aye; John Berry, Aye; Sherwood, Aye.
Bills Approved
Administrator's Report
Hoffman gave his report. A copy will be attached to the original minutes.
Williams made a motion, seconded by Hutchison, to approve the property
owner's request to install a private security light on the existing pole
located in the right-of-way with the following conditions:
1. Overhead wiring
2. Permission only - no easement
3. Permission on a day to day basis, pole may be removed at any time
4. Once existing pole is removed for any reason, the pole or replacement
pole can not be placed in the right-of-way
5. The light must be installed at least 13' 6" up on the pole.
Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt
Williams, Aye; John Berry, Aye; Linda Hall, Aye. Request Approved
Hutchison gave Hoffman information on contacts that may be able to help
with the railroad situation.
Fiscal Officer's Report
The Fiscal Officer distributed the 2009 Bank Reconciliation and Fund
Status reports to Council in their Friday packets. She also distributed
the 2009 Revenue Status and Appropriation Status reports to the Finance
Committee in their Friday Packets. She explained the need for Supplemental
Appropriations to cover the July Change in Market Values.
Sheriff's Report
Deputy Andrew Webb from the Sheriff's Department gave the Sheriff's
report.
Communications
The Mayor read a letter from Ron & Kathy Munk of the Mill House Bed
and Breakfast regarding the Blue Bell Island Project.
Old Business
Northwest Wood Ambulance District - Berry brought the current
agreement with the Northwest Ambulance District that had been changed
since the original one was submitted to the Village. Berry & Keifer
still have some questions so Berry will be attending the Ambulance
District Meeting which are held the 1st Tuesday of the month at 7:30 pm at
the Tontogany Fire Hall. The Mayor noted that the contact for the District
is Jeannette Coburn at 419-352-7500 in the event Council gets any calls
regarding the Districts billing.
Berry noted that there are two areas in the parking lot between
Pisanellos and the Mill House that need to be cleaned up. Sherwood stated
she'd look into it and see what needs to be done.
Berry also noted that the shrubs by Rita's have trees growing out of
them and the shrubs themselves seem to have died off.
Berry also questioned the feasibility of a sidewalk the information
booth west. Discussion was held with no outcome.
New Business
Hall questioned if the September Issue1 deadline had been brought to the
attention of the Administrator.
Comments
Sherwood stated that another reason for looking into the possibility
of 295 following Wapakoneta was that if traffic had to be re-routed, it
could go straight south on Wapakoneta to Rt 6 instead of winding through
the Village.
She also reminded Council of the Garage Sale Event this week-end and
reminded everyone to be careful as they navigate through town.
It was noted that the new sidewalks on Second Street and the repair on
Front Street look good.
Adjournment
Hutchison made a motion, seconded by Williams, to adjourn.
Votes were: John Berry, Ney; Linda Hall, Aye; William Hutchison, Ney;
Pamela Sherwood, Aye; Curt Williams, Aye.
The meeting was adjourned till August 24, 2009 at 7:30 P.M. at the Town
Hall.
August 24, 2009
7:00 pm
The Council of the Village of Grand Rapids convened in regular session
from 7:30 P.M. to 7:55 P.M. in the Town Hall. Judy Keifer called the
meeting to order with the following members and visitors present:
John Berry, Present; Carolyn Erdody, Present; Linda Hall, Present;
William Hutchison, Present; Curt Williams, Excused; Pamela Sherwood,
Present.
EMPLOYEES: Chad Hoffman
Minutes
Discussed the Minutes. Mayor Keifer noted that the first line should read
"Village of Grand Rapids" and Sherwood stated that she voted AYE
on payment of the Bills.
Hall made a motion, seconded by Hutchison to approve the minutes with
the two corrections.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye;
William Hutchison, Aye; Pamela Sherwood, Aye. Minutes Approved
Bills
Hutchison made a motion, seconded by Berry, to pay the bills from
August 11 thru August 21.
Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison,
Aye; Pamela Sherwood, Aye; John Berry, Aye. Bills Approved
Administrator's Report
Hoffman gave his report - a copy is attached to the Fiscal Officer's
minutes.
(Williams arrived at 7:45 pm)
Committee Meetings
The Buildings, Parks, Properties & Maintenance Committee scheduled
a meeting for Tuesday, September 1, 2009 at 7:00 pm to discuss the
donation of two additional swings and their locations. The Utilities,
Sidewalks, & Streetlights Committee is scheduled for 7:30 pm to
discuss the increase of BG water rates and how this will affect our rates.
Both meetings will be held at the Blue Bell Pavilion with a rain
"place" of the Town Hall.
Old Business
Sherwood gave a report on planting areas at the parking lot by Snyders.
She will get a crew together and work on getting the beds in order.
New Business
Williams wanted to know if a storage area for a "clothing bank"
might be available somewhere in the community.
Council
Comments Erdody wanted to know if others have had estimated bills from
Edison.
Adjournment
Hutchison made a motion, seconded by Erdody, to adjourn.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye;
William Hutchison, Aye; Curt Williams, Aye; Pamela Sherwood, Aye.
The meeting was adjourned till September 14, 2009 at 7:30 P.M. at the
Town Hall.
The Council of The Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:20 P.M. in the Grand Rapids Town Hall. Mayor Judy
Keifer called the meeting to order with the following members and visitors
present:
John Berry, Present; Carolyn Erdody, Present; Linda Hall, Present;
William Hutchison, Present; Curt Williams, Present; Pamela Sherwood,
Present.
EMPLOYEES: Chad Hoffman, Karen Rader
VISITORS: None
Minutes Erdody made a motion, seconded by Hutchison, to accept the
August 24th, 2009 minutes as submitted. Votes were: John Berry, Aye;
Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela
Sherwood, Aye; Curt Williams, Aye.
Bills Hutchison made a motion, seconded by Williams to pay the bills
dated August 25, 2009 through September 11, 2009. Votes were:
Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela
Sherwood, Aye; Curt Williams, Aye; John Berry, Aye.
Mayor's Report
Council discussed Applebutter passes. Rader will distribute, by mail, 3
passes to Village residents.
The Mayor stated that an Applebutter Fest Safety meeting has been
scheduled for Wednesday, September 30, 2009 at 7:00 pm at the Grand Rapids
Township Fire Hall. Topic to be discussed is the Applebutter Fest.
Representatives from all involved will be present. Rader will post.
Administrator's Report
Hoffman gave his report. A copy will be attached to the minutes.
Sherwood asked about the digging at the bridge. Hoffman stated it was
Suburban repairing their gas leak.
Fiscal Officer's Report
The August 2009 Bank Reconciliation and Fund Status reports were
distributed in Council's packets. Additionally, the Revenue Status and
Appropriation Status reports were distributed in the Finance Committee's
packets.
The August supplemental appropriations for change in accrued interest
were noted.
Sheriff's Report
Deputy Konrad gave the Sheriff's report. He advised Council that their
department is cracking down on the speeding through town. Mayor Keifer
brought to his attention that the Sheriff's deputy was parked in the no
parking area of Blue Bell Island during the Jazz Fest.
Committee Reports
Building, Park, Properties & Maintenance Committee
Hall gave her report from the meeting held September 1, 2009. A copy will
be attached to the official minutes. Berry mentioned sprucing up the
canal area and the possibility of putting bike racks along the towpath.
Hoffman mentioned there were some available at the sewer plant if they
wanted to try it.
Utilities
Committee Hutchison gave his Utilities Report. No written report was
available. He reported from Hoffman's memo to the Utilities Committee - a
copy is attached to the official minutes. The Committee recommends a
first reading to ORDINANCE 2009-6 - AN ORDINANCE ESTABLISHING RATES TO
BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR WATER SERVICE and ORDINANCE
2009-7 - AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF
GRAND RAPIDS, OHIO FOR SEWER SERVICE.
They also discussed possibility of the Village's brush policy needing
to be reviewed due to abuse by commercial tree trimmers and residents who
cut down entire trees.
Ordinances
First Reading Rader read, by title only, ORDINANCE 2009-6 - AN
ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS,
OHIO FOR WATER SERVICE and ORDINANCE 2009-7 - AN ORDINANCE
ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR
SEWER SERVICE. The Mayor reiterated that the reason for the change
in rates is due to the City of Bowling Green raising their rates over the
next three years.
Unfinished Business
Williams asked if anyone had come up with a storage location for the
clothing donations. He was referred to the storage locations on Route 6
and across the river.
He also questioned the status on the extension of SR 295. Hoffman
stated that the process had been started and that could take a year or two
to complete.
New Business
It was noted that there were trees growing along the Town Hall (along the
building itself) and Hoffman was asked to have the guys remove them.
Comments Sherwood verified that trick-or-treat had been set for October
31.
There is a new sign at the bridge stating HISTORIC DOWNTOWN with an
arrow to the west. Hoffman noted that that was a benefit of being involved
with the ODOT sign program.
Adjournment
Erdody made a motion, seconded by Williams, to adjourn. Votes were:
John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison,
Aye; Curt Williams, Aye; Pamela Sherwood, Aye.
The meeting was adjourned till September 28, 2009 at 7:30 P.M. at the
Town Hall.
September 28, 2009
7:30 pm
The Council of The Village of Grand Rapids convened in regular session from
7:30 P.M. to 8:10 P.M. in the Grand Rapids Town Hall. Mayor Keifer called the
meeting to order with the following members and visitors present:
John Berry - Present; Carolyn Erdody - Present; Linda Hall - Present;
William Hutchison - Present; Curt Williams - Present; Pamela Sherwood - Present
EMPLOYEES: Chad Hoffman, Karen Rader
VISITORS: Julie Pontasch
MINUTES:
Sherwood made a motion, seconded by Erdody, to approve the September 14, 2009
minutes as submitted.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William
Hutchison, Aye; Curt Williams, Aye; Pamela Sherwood, Aye.
Minutes Approved
BILLS:
Erdody made a motion, seconded by Williams, to pay the bills from September 15
thru September 28, 2009.
Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye;
Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye.
Bills Approved
INTRODUCTION OF VISITORS:
Julie Pontash, from the Arts Council, handed out nomination forms for the
GRAND RAPIDS VOLUNTEER/CITIZEN OF THE YEAR AWARD for 2009. The nominated person
will be recognized at the Harvest Moon Gala on November 1, 2009.
MAYOR'S REPORT:
The Mayor reminded Council of the Applebutter Safety Meeting on September 30,
2009 at 7:00 pm at the Fire Hall.
She also requested an Executive Session to discuss property.
ADMINISTRATOR'S REPORT:
Hoffman gave his report. A copy will be attached to the minutes. He noted
the need to amend the 2nd reading of Ordinance 2009-6 to reflect the 2011 and
2012 amended rate necessary because of the capacity charge being imposed by
Bowling Green.
COMMITTEE REPORTS:
Sherwood questioned when the Finance Committee needed to meet to discuss
Temporary Appropriations. Hoffman said that would happen in November.
READING OF RESOLUTIONS & ORDINANCES:
The Fiscal Officer gave a second reading, by title only, to ORDINANCE
2009-6 - AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND
RAPIDS, OHIO FOR WATER SERVICE as amended and ORDINANCE 2009-7 -
AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS,
OHIO FOR SEWER SERVICE.
UNFINISHED BUSINESS:
Williams noted that, as a follow up, Ludwig Storage donated space for their
clothing bank.
EXECUTIVE SESSION:
Erdody made a motion, seconded by Berry, to go into an Executive Session to
discuss property, with no action to be taken, with Council, the Fiscal
Officer, and the Administrator present.
Votes were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye;
Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye.
Return to Regular Council
Hutchison made a motion, seconded by Erdody, to return to the Regular Council
session.
Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye;
John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye.
COUNCIL COMMENTS:
Mayor Keifer discussed the Applebutter Safety Meeting. She stated she would
bring up the need to have no parking in the right-of-way on Bridge Street and
not to tear up the school property with parking.
Hutchison requested clarification on unused vacation being paid for. It was
noted that, per Village Policy, unused vacation could be paid for at the end of
the year or carried over to the next year.
ADJOURNMENT
Hutchison made a motion, seconded by Erdody, to adjourn.
Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William
Hutchison, Aye; Curt Williams, Aye; Pamela Sherwood, Aye.
The meeting was adjourned till October 12, 2009 at 7:30 P.M. at the Grand
Rapids Town Hall.
The Council of The Village of Grand Rapids convened in regular session
from 7:30 P.M. to 8:00 P.M. in the Grand Rapids Town Hall. Mayor Keifer
called the meeting to order with the following members and visitors
present:
