FEBRUARY 22, 2010
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:00 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present 
Linda Hall  - Present 
Carolyn Erdody  - Present 
Sara Lewis  - Present 
Curt Williams - Present 
John Berry - Present

EMPLOYEES: Chad Hoffman, Karen Rader 

VISITORS: Chet Vollmar, Jane Spoerl 

MINUTES: Erdody made a motion, seconded by Hall to approve the Minutes of the February 8, 2010 meeting as submitted.
Votes were: Hall - yes; Erdody - yes; Lewis - yes; Williams - yes; Berry - yes; Hutchison - yes.   
MINUTES APPROVED 

BILLS: Hutchison made a motion, seconded by Berry, to pay the bills dated February 8 thru February 22, 2010.
Votes were: Erdody - yes; Lewis - yes; Williams - yes; Berry - yes; Hutchison - yes; Hall - yes.    
BILLS APPROVED 

INTRODUCTION OF VISITORS: 
Chet Vollmar - representing the Chamber of Commerce spoke regarding the Chamber's request for use of Public Property for the Rally Days car show. Two weeks before the show, Mr. Vollmar will hand deliver a notice to residents affected notifying them of the road closure.  Hutchison made a motion, seconded by Berry, for the approval of the Use of Public Property for the Car Show with Mr. Vollmar being the contact.

Votes were: Lewis - yes; Williams - yes; Berry - yes; Hutchison - yes; Hall - yes; Erdody - yes.      
APPLICATION APPROVED

Jane Spoerl - representing the Chamber of Commerce spoke regarding the Chamber's request for the use of the Howard Park and tow path for the Easter Egg Hunt on March 27 from 8:00 am - noon.  Erdody made a motion, seconded by Williams, for the approval of the Application for Use of public property for the Easter Egg Hunt on March 27th from 8am - noon.

Votes were: Williams - yes; Berry - yes; Hutchison - yes; Hall - yes; Erdody - yes; Lewis - yes.      
APPLICATION APPROVED 

MAYOR'S REPORT: 
The Mayor gave the Youth Baseball Organization the approval to put their sign up for baseball sign-ups. They will be held the 26th and 27th at the Library.

A Committee of the Whole meeting will be held April 14th at 7:00 pm at the Town Hall to meet with the Township regarding the Town Hall.

Discussion was made regarding the 2010 brochure and any changes that were needed.

ADMINISTRATOR'S REPORT: 
A copy will be attached to the official minutes.

Berry made a motion, seconded by Lewis, accept NorthWest Custom Mechanical quote on the stainless steel weir trough for $6408.

Votes were: Berry - yes; Hutchison - yes; Hall - yes; Erdody - yes; Lewis - yes; Williams - yes.      
MOTION APPROVED

After discussion regarding the gutters on the Fire Hall , Williams made a motion, seconded by Erdody to send the Trustees a letter to the effect that the gutter needs to be replaced as per the net lease.

Votes were: Hutchison - yes; Hall - yes; Erdody - yes; Lewis - yes; Williams - yes; Berry - yes.
 MOTION APPROVED

Hoffman advised Council that the Village had a $125,000 bond earning 3.05% called - repurchased a $125,000 3% bond.

He requested an executive session at the end of the meeting for possible land purchase with no action required.

FISCAL OFFICER'S REPORT: 
The Fiscal Officer distributed the January Bank Reconciliation reports to Council in their Friday packets.

READING OF COMMUNICATIONS: 
The Mayor passed around the minutes of the NW Ambulance District meeting. A copy will be kept on file at the office.

The Mayor notified Council that the RC-3 letter had been sent to the State regarding the disposal of records under the RC-2 Records Retention Schedule.

ORDINANCES: 
2010-1 AN ORDINANCE ESTABLISHING A VIDEO SERVICE PROVIDER FEE TO BE PAID BY ANY VIDEO SERVICE PROVIDER OFFERING VIDEO SERVICE IN THE VILLAGE; AUTHORIZING THE MAYOR TO GIVE NOTICE TO THE VIDEO SERVICE PROVIDER OF THE VIDEO SERVICE PROVIDER FEE; AND DECLARING AN EMERGENCY

Hall made a motion, seconded by Erdody, to read Ordinance 2010-1 by title only.

Votes were: Hall - yes Erdody - yes Lewis - yes Williams - yes Berry - yes Hutchison - yes 
MOTION APPROVED

The Fiscal Officer read Ordinance 2010-1 AN ORDINANCE ESTABLISHING A VIDEO SERVICE PROVIDER FEE TO BE PAID BY ANY VIDEO SERVICE PROVIDER OFFERING VIDEO SERVICE IN THE VILLAGE; AUTHORIZING THE MAYOR TO GIVE NOTICE TO THE VIDEO SERVICE PROVIDER OF THE VIDEO SERVICE PROVIDER FEE; AND DECLARING AN EMERGENCY  by title only.

Hutchison made a motion, seconded by Williams, to declare Ordinance 2010-1 an emergency due to the deadlines required.

Votes were: Erdody - yes; Lewis - yes; Williams - yes; Berry - yes; Hutchison - yes; Hall - yes. 
SO DECLARED 

The Fiscal Officer read Ordinance 2010-1 AN ORDINANCE ESTABLISHING A VIDEO SERVICE PROVIDER FEE TO BE PAID BY ANY VIDEO SERVICE PROVIDER OFFERING VIDEO SERVICE IN THE VILLAGE; AUTHORIZING THE MAYOR TO GIVE NOTICE TO THE VIDEO SERVICE PROVIDER OF THE VIDEO SERVICE PROVIDER FEE; AND DECLARING AN EMERGENCY  by title only.

Hall made a motion, seconded by Erdody, to pass Ordinance 2010-1.

Votes were: Lewis - yes; Williams - yes; Berry - yes ;Hutchison - yes; Hall - yes; Erdody - yes.
ORDINANCE APPROVED

COMMENTS: 
Mayor Keifer brought to Council's attention that three stores have closed, including the grocery store.

Berry noticed a street light out at Bridge and Third.

Hoffman clarified that the Village will install the weir trough no matter which option we chose to go.

EXECUTIVE SESSION: 
Hutchison made a motion, seconded by Berry, made a motion to go into executive session with Council, the Administrator, Fiscal Officer, and Mayor present to discuss possible land purchase with no action required.

Votes were: Williams - yes; Berry - yes; Hutchison - yes; Hall - yes; Erdody - yes; Lewis - yes.
COUNCIL MOVED TO EXECUTIVE SESSION

RETURN TO REGULAR SESSION: 
Hutchison made a motion, seconded by Erdody, to return to regular session.

Votes were: Berry - yes; Hutchison - yes; Hall - yes; Erdody - yes; Lewis - ye;s Williams - yes. 
COUNCIL RETURNED TO REGULAR SESSION

ADJOURNMENT: 
Hutchison made a motion, seconded by Hall to adjourn.

Votes were: Hutchison - yes; Hall - yes; Erdody - yes; Lewis - yes; Williams - yes; Berry - no.

The meeting was adjourned. The next scheduled meeting is March 8, 2010 at 7:30 P.M. at the Grand Rapids Town Hall.

All formal actions of the Council of The Village of Grand Rapids concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.