JULY 25, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present 
John Berry - Present
Sara Lewis - Present 
Carolyn Erdody - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Erdody made a motion, seconded by Treen, to approve the Minutes of the July 11, 2011 meeting as submitted.
    Votes were: 
        Lewis - yes 
        Treen - yes 
        Berry - yes
        Erdody - yes 
        Williams- yes 
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Erdody made a motion, seconded by Lewis, to pay the bills from July 12, 2011 thru July 25, 2011.
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams- yes 
        Hutchison - yes 
        Lewis - yes
    BILLS APPROVED

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Erdody made a motion, seconded by Hutchison, to remove the tree, remove the old sidewalk damaged by the roots, and get rid of the roots. It would then be the property owner's responsibility to replace the sidewalk.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
    MOTION APPROVED

Our road salt contract was received by ODOT.

We are reviewing the state and federal filings for 2009. We will probably send out 73 letters for non-filing residents, 2 non-withholding businesses, and 7 businesses who are not filing net profit statements.

We had lightning damage at the wastewater plant to the tune of $40-$60,000 damage. The stand by generator, transfer switch, three pumps, and the water tower controls have taken all been damaged and need replaced or repaired.

After discussion, Erdody made a motion to accept the quote from Rowes and to remove some of the trees from the quarry portion of the tree list and add the Bridge Street maple tree. Due to a lack of second, the motion died.

Hutchison made a motion, seconded by Erdody, to take down all the 24 trees and the Bridge Street maple and take anything over the $8900.00 from the Lands and Buildings Fund.
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Hutchison - yes
        Lewis - yes 
        Treen - yes 
        Berry - yes
    MOTION APPROVED

FISCAL OFFICER'S REPORT:
The Fiscal Officer advised Council that the State Auditor denied her request to set up a special fund for the Town Hall. She told them that she has created a separate line item in the Lands & Buildings Fund, which is where the Auditor told her to work out of for the Town Hall. Therefore, a new appropriation for the balance of the Town Hall Board of Control was created.

Erdody made a motion, seconded by Hutchison, to amend the 2011 Appropriations to include 1000-730-420-1000 for operating expenses for the Town Hall in the amount of $8293.28.
    Votes were: 
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes 
        Williams - yes
    MOTION APPROVED

READING OF COMMUNICATIONS:
The Mayor read the letter that the Fiscal Officer received regarding the resolution we sent regarding the opposition to the sale/lease of the Ohio Turnpike.

The Mayor read an invitation to an Eagle Scout ceremony honoring Scott Evans. The Mayor requested a certificate be created for presentation to Mr. Evans.

Hoffman advised Council that there has not been any response from the letter sent to the Arts Council at this time.

COMMITTEES:
Williams gave the report from the July 14th Buildings, Parks, Properties & Maintenance committee. When the guys went to test the valve as discussed, Mr. Hitts decided he didn't want them to lower the level of the quarry. Mr. Hitts was advised to plug his pipe and then get a hold of the Village when he is ready for them to run the test.

UNFINISHED BUSINESS:
Hoffman advised Council that we had a gentleman interested in renting the Town Hall for 6 presentations.

COMMENTS:
The Mayor advised Council of a discrimination complaint that we received regarding the Pool. The complainant advised that the Village does not have anything to do with the pool and was given a name to contact on the Pool Board. Erdody will give a list of the Board members so that we have them and that we can post it on the website.

Erdody advised Council that she has offered to take care of the August event in the Town Hall. She will be there to open the building and take care of the Chair Lift so there will be no extra expense.

Williams questioned whether we need to take a proactive stance on the Grand Rapids Elementary building. A Buildings, Parks, Properties, & Maintenance Committee meeting was scheduled for Tuesday, August 16th at the administration building at 7:00 pm to discuss properties.