APRIL 11, 2011
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:15 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison  - Present 
John Berry - Present
Sara Lewis - Excused 
Carolyn Erdody - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader, David Weilnau

VISITORS: Debbie Hertzfeld, Chamber of Commerce; Julie Pontasch, Arts Council

MINUTES:
Erdody made a motion, seconded by Berry to approve the Minutes of the March 28th meeting as submitted.
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams- yes 
        Hutchison - yes
            MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Erdody, to pay the bills from March 29, 2011 thru April 11, 2011. 
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams- yes 
        Hutchison - yes
            BILLS APPROVED

The Mayor introduced David Weilnau as the new Maintenance Technician for the Village.

INTRODUCTION OF VISITORS:
Debbie Hertzfeld, Chamber of Commerce, was the Chamber representative for the 2011 Events.

Williams made a motion, seconded by Erdody, to accept the Chamber's request for use of public Property for Rally Days on July 9 & 10 with the Chamber leaving Lincoln Street open and unobstructed and the Chamber contacting the Sheriff for extra patrol for the parade.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Treen - yes
            MOTION APPROVED

Williams made a motion, seconded by Berry, to accept the Chamber's request for use of Public Property for the annual Canal Days on September 10 - 11 to include use of Wright Pavilion
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Hutchison - yes
        Treen - yes 
        Berry - yes
            MOTION APPROVED

Erdody made a motion, seconded by Williams, to approve the Chamber's request for use of Public Property for Christmas Open House on November 19 - 20, 2011
    Votes were: 
        Williams - yes 
        Hutchison - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes
            MOTION APPROVED

After discussion regarding the letter from the Chamber asking for help pay for the replacement of the Christmas garland, Williams made a motion, seconded by Berry, to split the $420.00 cost for the garland with the Chamber - with our cost being $210.00.
    Votes were: 
        Hutchison - no 
        Treen - yes 
        Berry - yes
        Erdody - yes 
        Williams - yes
            MOTION APPROVED


Julie Pontasch, GR Arts Council, was the Arts Council representative for the 2011 events.

Williams made a motion, seconded by Treen, to allow the GR Arts Council to use the Town Park for Children's Art Camp June 13 - 17.
    Votes were:
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams - yes 
        Hutchison - yes
            MOTION APPROVED

Williams made a motion, seconded by Berry, allow the GR Arts Council to use Public Property for the Sunset Jazz & Art Fest on August 21, 2011.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes 
        Hutchison - yes 
        Treen - yes
            MOTION APPROVED

Erdody made a motion, seconded by Williams, to allow the Arts Council to use the Wright Pavilion on November 19th - 20th.
    Votes were: 
        Williams - yes 
        Hutchison - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes
            MOTION APPROVED

MAYOR'S REPORT:
The Mayor discussed the Sheriff's report and the notification of week-end break-ins and asked Council to keep their eyes open and notify the Sheriff if there's anything suspicious.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

After discussion, Hutchison made a motion, seconded by Williams, to put the shelter house as shown on Exhibit 2.
    Votes were: 
        Hutchison - yes 
        Treen - yes 
        Berry - no
        Erdody - yes 
        Williams - yes
            MOTION APPROVED

Erdody made a motion, seconded by Hutchison, to change the Employee manual to read Section 1 - Health insurance as listed.
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams - yes 
        Hutchison - yes
            MOTION APPROVED

Hoffman advised that the aeration unit at the plant is being worked on.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the March Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

EXECUTIVE SESSION:
Erdody made a motion, seconded by Williams, to go into executive session with Council, the Mayor, Fiscal Officer, and Village Administrator to discuss purchase and sale of property.
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Hutchison - yes
        Treen - yes 
        Berry - yes
            MOVED TO EXECUTIVE SESSION

Erdody made a motion, seconded by Williams, to return to regular session.
    Votes were: 
        Williams - yes 
        Hutchison - yes
        Treen - yes 
        Berry - yes 
        Erdody - yes
            RETURNED TO REGULAR SESSION

Erdody made a motion, seconded by Williams, to have Mr. Marsh's April 12th letter sent to Linda Holmes with the addition of site plan and future change approval wording.
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams - yes 
        Hutchison - yes
            MOTION APPROVED

ADJOURNMENT:
Hutchison made a motion, seconded by Erdody, to adjourn.
    Votes were: 
        Hutchison - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes 
        Williams- yes

The meeting was adjourned. The next scheduled meeting is April 25, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.