August 22, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:55 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present 
John Berry  - Present
Sara Lewis - Present 
Carolyn Erdody - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Deputy Emahiser

MINUTES:
Erdody made a motion, seconded by Hutchison to approve the Minutes of the July 25, 2011 meeting as submitted.
    Votes were: 
        Lewis - yes 
        Treen - yes 
        Berry - yes
        Erdody - yes 
        Williams- yes 
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Erdody made a motion, seconded by Berry, to pay the bills from July 26 thru August 22, 2011.
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams- yes 
        Hutchison - yes 
        Lewis - yes
    BILLS APPROVED

SHERIFF'S REPORT:
Deputy Emahiser gave his report. Coverage was requested for the first day of school at the elementary school.

MAYOR'S REPORT:
The Mayor notified Council of the Applebutter Fest Safety meeting September 14th @ 7:00 pm at the Grand Rapids Fire Hall. She asked the Fiscal Officer to post it so that anyone from Council could attend if they so desired.

ADMINISTRATOR'S REPORT:
The Administrator gave his report for August 8th meeting that was cancelled. He then gave his report for this meeting. A copy of each will be attached to the official minutes.

The Mill Street lift station project will probably take place in the next week or two. All the parts are here and we are in the process of coordinating times with the contractors.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the July Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

She also advised Council that the account used for change in market values for our investments needed to have a supplemental appropriation increase. Erdody acknowledged that Council was advised.

Council was presented with the 2012 Estimated Revenue. Erdody made a motion, seconded by Williams to approve the estimated revenues for the budget year beginning January 1st, 2012.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
    MOTION APPROVED

The Mayor advised Council that the Estimate was due on July 20th and that due to the Fiscal Officer not getting them in on time we are in jeopardy of losing our Local Government Funds monies and/or getting a citation from the Auditor.

COMMITTEES:
Williams brought up the need to come up with another date to meet with the Board of Education. They came up with the 6th or the 19th of September at the Town Hall for Hoffman to present to Mr. Garber.

The Lands & Buildings Committee needs to meet to address the Historical Society's use of the Town Hall in the event of rain and they need to use the chair lift. Also, they need to discuss what to do with the Council room and the room the Arts Council will be vacating.

Hutchison mentioned the lot next to the Shambles being grown up. The Mayor, on behalf of Council, requested a letter to be sent to the owner.

Hutchison made a motion, seconded by Erdody, to address the issue of stone and construction equipment at the Current property on Second Street by sending a letter.
    Votes were: 
        Williams - yes 
        Hutchison - yes 
        Lewis - yes
        Treen - yes 
        Berry - yes 
        Erdody - yes
    MOTION APPROVED

ORDINANCES:
The Fiscal Officer gave a first reading to Ordinance 2011-6 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SERVICES BY THE WOOD COUNTY PUBLIC DEFENDER FOR INDIGENT DEFENSE OF VILLAGE CODE CRIMINAL CHARGES.

UNFINISHED BUSINESS:
The picnic tables have been moved from the Wright Pavilion. Hoffman will contact Ms. Pontasch to make sure they are moved back to where they belong.

COMMENTS:
Erdody notified Council that the Historical Society is going to be doing some maintenance/repairs including redoing the roof and replacing one of the boards on the log cabin. They have notified Mr. Grimm regarding the windmill.

Erdody notified Council that there is a mold problem in the cabinets on the north wall of the Town Hall. After discussion about the cleaning, lack of cleaning, of the Town Hall, it was determined that this would be discussed further in committee.

Berry advised that the Historical Society had him take down the signs to have them refurbished.

Williams questioned whether we would want to have the Sentinel send someone over to cover our meetings. After discussion, Hoffman was asked to contact the Sentinel to ask if someone would be available to cover our meetings.

ADJOURNMENT:
Williams made a motion, seconded by Erdody, to adjourn.
    Votes were: 
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes 
        Williams- yes
The meeting was adjourned. The next scheduled meeting is August 22, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.