July 11, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:55 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present 
John Berry - Present
Sara Lewis - Present 
Carolyn Erdody - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: 
Chad Hoffman, Karen Rader

VISITORS:
Russ Hitts, Deputy Aring, Eric Flora

MINUTES:
Williams made a motion, seconded by Hutchison, to forego the reading and approve the minutes of the June 27. 2011th meeting as submitted.
    Votes were: 
        Lewis - yes 
        Treen - yes 
        Berry - yes
        Erdody - yes 
        Williams- yes 
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Berry made a motion, seconded by Lewis, to pay the bills from June 28 thru July 8, 2011.
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams- yes 
        Hutchison - yes 
        Lewis - yes
    BILLS APPROVED

INTRODUCTION OF VISITOR:
Russ Hitts spoke regarding a proposed meeting with Council and the State regarding the drainage of his property. A Building, Parks, Properties and Maintenance Committee meeting was scheduled for Thursday, July 14, 2011 at 7:00 pm at the Town Hall.

SHERIFF'S REPORT:
Deputy Aring was here representing the Sheriff's department. She was made aware of people traveling through the alleys at a high rate of speed. She was also made aware of a delivery person driving on the wrong side of the road.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.
He advised Council that our confined space air monitor cannot be calibrated. It is estimated that $450 will take to repair with $200.00 yearly oxygen sensor replacement. A new design with a 4-5 year sensor is $695.00. Council's consensus was to purchase a new one.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the June Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

INTRODUCTION OF VISITOR:
Eric Flora requested the use of the big ball diamond for a round robin ball tournament on July 16th. They were advised that the porta jons had been removed. They will bring in one for the day. They will provide insurance showing the Village as additional insured.

Hutchison made a motion, seconded by Williams, to accept the application from the Grand Rapids Fire Department to have a round robin softball tournament at the big ball diamond on July 16, 2011.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
    MOTION APPROVED

COMMITTEES:
After discussion, Williams made a motion, seconded by Hutchison, to accept the Town Hall Rental agreement with the changes discussed at this meeting.
    Votes were: 
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes 
        Williams - yes
    MOTION APPROVED

After further discussion, it was determined that the Village would respond to the Arts Council's email in that the room to be cleaned out and their stuff moved to the alternative storage area and that they could use the "meeting room" after reserving it through the office.

Hoffman discussed alternatives for re-keying the front door. Hoffman will look into a touch pad entry for the Town Hall.

UNFINISHED BUSINESS:
Mr. Marsh's letter to the Front Street business has been mailed.

Hoffman is still looking into the gas system situation.

NEW BUSINESS:
Treen questioned the possibility of grills being added to Labino Park. Hoffman will look into pricing.

Hoffman is looking into getting brackets for the Lincoln Street Bridge. Dave LaRoe is going to maintain them with flowers.

COMMENTS:
Erdody informed Council that the Historical Society had asked a master gardener to do some renewal at the Log Cabin and in the perennial garden.

Treen brought up the garbage bags on the flood marker. Erdody had contacted the owner and she has not gotten back to her.

ADJOURNMENT:
Hutchison made a motion, seconded by Erdody, to adjourn.
    Votes were: 
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes 
        Williams- yes
The meeting was adjourned. The next scheduled meeting is July 25, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.