November 14, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present 
John Berry - Present
Sara Lewis - Present 
Carolyn Erdody - Present
Jeremy Treen - Excused 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader
VISITORS:  Janet Borough, Marjorie Obermyer, Deputy Appelhans

MINUTES:
Erdody made a motion, seconded by Hutchison to approve the Minutes of the October 24, 2011 meeting as submitted.
    Votes were: 
        Lewis - yes 
        Berry - yes
        Erdody - yes 
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:
After discussion regarding being a member of TMACOG, Erdody made a motion, seconded by Williams, to pay the bills from October 25 thru November 14, 2011 excluding the TMACOG payment for $174.00 at this time.
    Votes were: 
        Berry - yes 
        Erdody - yes
        Williams- yes 
        Hutchison - yes 
        Lewis - yes
    BILLS APPROVED

INTRODUCTION OF VISITORS:
Janet Borough thanked Council for the relocation of the tree.

SHERIFF'S REPORT:
Deputy Appelhans gave the monthly report to the Mayor. Lewis requested patrols along the alleys.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Hoffman advised Council that Dave LaRoe put one of the old Christmas Trees that used to be on the street lights on his building. He is also going to put a couple more in the landscape area by his building. There are more left that could be put throughout the Village.

Income Tax Collections as of the end of September ~ in 2009 we took in $155,000; 2010, $161, 2011 and this year $176,000.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the October Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

She also advised Council of the need for supplemental appropriations in the amount of $1150.00 - $150 for garbage pick-up and $1000.00 for UBS change in values for the remainder of the year. Erdody acknowledged the need for $1150.00 in supplemental appropriations as submitted.

She distributed a draft of the 2012 Appropriation Ordinance.

COMMITTEES:
Berry gave the November 10th Committee of the Whole meeting minutes. Erdody submitted a letter to be sent to Village residents regarding the enforcement of the Village's snow removal. A Sidewalk Committee meeting was tentatively set for November 21st at 6:30 pm at the Grand Rapids Library to finalize the letter.

The Mayor discussed the post Applebutter Safety meeting. The Sheriff advised that they will be adjusting their coverage for the festivals in the future.

ORDINANCES:
The Fiscal Officer gave a third reading to Ordinance 2011-8 An Ordinance Amending Ordinance 2008-8.

Erdody made a motion, seconded by Williams, to approve Ordinance 2011-8.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes
    MOTION APPROVED

She also gave a third reading to Ordinance 2011-9 An Ordinance Amending and Establishing Pay Schedules for the Village of Grand Rapids.

Hutchison made a motion, seconded by Erdody, to approve Ordinance 2011-9.
    Votes were: 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes 
        Berry - yes
    MOTION APPROVED

She continued with a third reading to Ordinance 2011-10 An Ordinance Authorizing the Mayor to Enter into a Contract and Complete the Purchase of the Elementary School Property from the Otsego Local School District for $1.00.

Williams made a motion, seconded by Lewis, to approve Ordinance 2011-10.
    Votes were: 
        Williams - yes 
        Hutchison - yes 
        Lewis - yes
        Berry - yes 
        Erdody - yes
    MOTION APPROVED

Hutchison made a motion, seconded by Erdody to read Resolution 2011-5 by title only.
    Votes were: 
        Hutchison - yes
        Lewis - yes
        Berry - yes 
        Erdody - yes 
        Williams - yes
    MOTION APPROVED

Hutchison made a motion seconded by Berry to waive the readings on Resolution 2011-5.
    Votes were:     
        Lewis - yes 
        Berry - yes 
        Erdody - yes
        Williams - yes 
        Hutchison - yes
    MOTION APPROVED

She gave a first reading to Resolution 2011-5 - Resolution Declaring the Amount of Taxes that may be Raised by Levy at the Maximum Rate Authorized by Law Without a Vote of the Electors to be Insufficient, and Declaring the Necessity of a Renewal Levy in Excess of Such Rate of 2.0 Mills for General Construction, Reconstruction, Resurfacing, and Repairs of Streets and Bridges in the Village of Grand Rapids

Berry made a motion, seconded by Erdody to pass Resolution 2011-5.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes
    MOTION APPROVED

Williams made a motion, seconded by Berry, to read Resolution 2011-6 by title only and waive the readings.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams -yes 
        Hutchison - yes 
        Lewis - yes
    MOTION APPROVED

She also gave a first reading Resolution 2011-6 - Resolution Determining to Proceed to Submit to the Electors of the Village of Grand Rapids the Question of a Renewal of a Tax in Excess of the 10 Mill Limitation for the Purpose of Providing 2.0 Mills for General Construction, Reconstruction, Resurfacing, and Repairs of Streets and Bridges in the Village of Grand Rapids

Hutchison made a motion, seconded by Erdody, to pass Resolution 2011-6.
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Hutchison - yes
        Lewis - yes 
        Berry - yes
    MOTION APPROVED

Erdody made a motion, seconded by Berry to ready by title only Ordinance 2011-11 Annual Appropriation Ordinance.
    Votes were: 
        Williams - yes 
        Hutchison - yes 
        Lewis - yes
        Berry - yes 
        Erdody - yeS
    MOTION APPROVED

The Fiscal Officer gave a first reading to Ordinance 2011-11 The 2012 Annual Appropriations.

UNFINISHED BUSINESS:
Erdody questioned the status on the purchase of new garbage cans. Hoffman will bring in the color swatches to decide what color to purchase the new ones in for the downtown area.

The Mayor advised Council that there was a thank you sent to the Scouts for their help in cleaning up after Applebutter.

Berry requested Hoffman to look into a "Stop Ahead" sign for Wapakoneta Road.

NEW BUSINESS:
Williams made a motion, seconded by Erdody, to approve the 2011 vacation carry over and payments as submitted.
    Votes were: 
        Hutchison - yes 
        Lewis - yes
        Berry - yes 
        Erdody - yes 
        Williams - yes
    MOTION APPROVED

Williams advised Council that the School Board wants to set a meeting to discuss the purchase agreement.

COMMENTS:
Erdody complimented Davey on his help. It was noted that he has had several compliments since his employment began with the Village.