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Welcome to the Village of Grand Rapids 
2003 Meeting Minutes 
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August 11, 2003
7:30 p.m.

 The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked Clerk Estep to take roll call:  Pam Sherwood (here), Bunkie Obermyer (here), Eric Flora (here), Jim Lashuay (excused), John Berry (here), and Louise Estep (here).

Flora made a motion, seconded by Obermyer to suspend the reading and accept the minutes of the July 28 Council Meeting as amended.  Motion passed by voice vote.

The bills were discussed.  Obermyer made a motion, seconded by Sherwood to pay the bills.  Motion passed unanimously by roll call vote.

Administrator Hoffman gave his report.  A copy will be attached to the Clerk’s minutes.

Lieutenant Konrad was present from the Sheriff’s Department. 

Councilman Flora gave a report from the Sidewalk Committee Meeting held on July 28.  A copy will be attached to the Clerk’s minutes.

Flora made a motion, seconded by Sherwood to allow the vending machine in front of Rapids Meats and Grocery to remain until there is a change in ownership or the machine is no longer working.  Motion passed with 4 “yes” votes and Obermyer “abstaining.”

Flora made a motion, seconded by Sherwood to allow the paving in the right-of-way at 24014 Second Street.  Motion passed unanimously by roll call vote.

The Clerk presented Ordinance 2003-8.  Ordinance 2003-8, an ordinance levying special assessments for the Front Street Reconstruction and Improvements and declaring an emergency.  Sherwood made a motion, seconded by Estep to suspend the rules and declare Ordinance 2003-8 an emergency.  Motion passed unanimously by roll call vote.  Sherwood made a motion, seconded by Flora to pass Ordinance 2003-8.  Motion passed unanimously by roll call vote.

The Clerk presented Policy 2003-1.  Policy 2003-1, a policy covering items placed on sidewalks within the Central Business District including Inlot 111.  Flora made a motion, seconded by Sherwood to adopt Policy 2003-1.  Motion passed unanimously by roll call vote.

 Mayor Keifer read a request from Julie Butler, from Angelwood Gallery, to be allowed to place a bench on the sidewalk in front of her store in line with the trees and streetlights.  Sherwood made a motion, seconded by Obermyer to allow the request.  Motion passed 4-1, Estep voted “no.” 

Mayor Keifer read a request from Howard Rutter, from River City Jewelers, to be allowed to place a bench on the sidewalk in front of his store in line with the trees and streetlights.  Flora made a motion, seconded by Sherwood to allow the request.  Motion passed 4-1, Estep voted “no.” 

Mayor Keifer read a request from Benny Summers, from Summertime Antique & Collectibles, to be allowed to place a portable sandwich board (18 x 24”) on the sidewalk in front of the store in line with the trees and streetlights.  Obermyer made a motion, seconded by Flora to allow the request.  Motion passed 4-1, Estep voted “no.” 

With no further business to discuss, Estep made a motion, seconded by Flora to adjourn.  Meeting adjourned.

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August 25, 2003
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked Clerk Estep to take roll call:  Pam Sherwood (here), Bunkie Obermyer (here), Eric Flora (here), Jim Lashuay (excused), John Berry (here), and Louise Estep (here). 

Estep made a motion, seconded by Flora to suspend the reading and accept the minutes of the August 11 Council Meeting as submitted.  Motion passed by voice vote. 

The bills were discussed.  Obermyer made a motion, seconded by Berry to pay the bills.  Motion passed unanimously by roll call vote. 

Mayor Keifer announced that Halloween is Friday, October 31 and we will have trick-or-treating in the Village from 5 p.m. to 7 p.m.  Councilman Flora will notify the Legion and the Fire Department so they can arrange for a parade. 

Administrator Hoffman gave his report.  A copy will be typed and attached to the Clerk’s minutes. 

Hoffman noted that the chlorine truck is still driving on Labino Park property.  There are four concrete bumpers that have been broken. 

Mayor Keifer read a request from Julie Fitch of Higher Grounds.  She requested to place 2 café tables with stools on the sidewalk in line with the trees.  After discussion, Flora made a motion, seconded by Obermyer to allow the 2 café tables, stools, and umbrellas to be placed on the sidewalk in line with the trees during normal business hours.  Motion passed 4-1, Estep voted “no.” 

Julie Fitch also requested clarification on where she can place her sandwich board – 30 inches from her steps or 30 inches from the building.  It was decided that in the correspondence sent to her on the tables and chairs, it would be noted that the sandwich board must be 30 inches from her building. 

Councilman Sherwood gave a report from the Town Hall Board of Control Meeting held on August 18.

A Safety Committee Meeting was scheduled for September 3 at 7 p.m. at the Administration Building.  The topics will be Applebutter Festival and Tree Removal. 

Councilman Obermyer reported that a business owner doesn’t want their liability insurance amounts given to the Village for everyone to see how much insurance they have.  It was decided that if they make a request to put items on the sidewalk past 30 inches from their building, they must provide the Village with a copy of their liability insurance.  It was also noted that not “everyone” will have access to this information. 

Councilman Berry stated that he didn’t feel that enough of the sidewalk has been removed for the Village to remove the stump at the McDonald residence.  He will let the owner know to remove the entire sidewalk. 

Councilman Sherwood requested that the street be swept before the Canal Days on September 13 and 14.  It was noted that this will cost the Village approximately $400.  Before contracting with the company, Administrator Hoffman will have the Village employees sweep the streets to see if they can get it clean.

With no further business to discuss, Flora made a motion, seconded by Berry to adjourn.  Meeting adjourned.

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September 8, 2003
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked Clerk Estep to take roll call:  Pam Sherwood (here), Bunkie Obermyer (here), Eric Flora (excused), Jim Lashuay (here), John Berry (here), and Louise Estep (here). 

Obermyer made a motion, seconded by Estep to suspend the reading and accept the minutes of the August 25 Council Meeting as submitted.  Motion passed by voice vote. 

The bills were discussed.  Estep made a motion, seconded by Sherwood to pay the bills.  Motion passed unanimously by roll call vote. 

Mayor Keifer stated she has received two complaints on the construction project on Second Street.  She has turned the complaints over to ODOT. 

Mayor Keifer announced she has scheduled an Applebutter Festival Safety Personnel Meeting on September 16 at 7 p.m. at the Fire Hall. 

Administrator Hoffman gave his report.  A copy will be attached to the original Clerk’s minutes. 

Lieutenant Konrad was present from the Sheriff’s Department.   

Mayor Keifer read a letter from John Kohl and Eric Larson regarding a meeting on September 10 at 9 a.m. in the Commissioner’s Hearing Room.  The topic of the meeting is “Outdoor Early Warning Policy and Procedures.” 

Mayor Keifer read a letter from TMACOG regarding a resolution they passed on August 20 to designate September 21-27 as “Parent’s Week.”  After discussion, Estep made a motion, seconded by Lashuay to send TMACOG a letter of support on the resolution they passed.  Motion passed by voice vote. 

Mayor Keifer announced the Wood County Humane Society is having their 15th Anniversary Celebration and Open House on September 26 from 5 – 7 p.m.

Councilman Berry gave a report from the Safety Committee Meeting held on September 3.  After discussion, Estep made a motion, seconded by Sherwood to send the residents a letter with two parking passes for the Applebutter Festival.  Motion failed 2-3, with Obermyer, Lashuay and Sherwood voting “no.” 

Lashuay made a motion, seconded by Sherwood to amend the letter to the residents and send three parking passes for the Applebutter Festival.  Motion passed unanimously by roll call vote. 

Berry also reported that the Department of Natural Resources has identified 29 trees in the Village that need attention.  Eleven of them need to be taken down yet this year.  Administrator Hoffman is obtaining a cost estimate for the 11 trees. 

Estep announced a Buildings, Parks, Properties, and Maintenance Committee Meeting is scheduled on September 15 at 6 p.m. at the Village Offices.  The topics include – Labino Park property and the Lease with the Youth Baseball League. 

After discussion, Sherwood made a motion, seconded by Berry to place the Applebutter Festival flags up in place of the American flags in the business district.  Motion passed by voice vote. 

Administrator Hoffman asked if the sidewalk that was poured on Second Street is acceptable.  Obermyer stated that the property owners are not happy with the work that was done and have contacted the contractors.  It was decided that at this point, the Village will not pay for their portion if a bill is received. 

With no further business to discuss, Lashuay made a motion, seconded by Obermyer to adjourn.  Meeting adjourned.   

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September 22, 2003  
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked Clerk Estep to take roll call:  Pam Sherwood (here), Bunkie Obermyer (here), Eric Flora (here), Jim Lashuay (here), John Berry (here), and Louise Estep (here).

Lashuay made a motion, seconded by Flora to suspend the reading and accept the minutes of the September 8 Council Meeting as submitted.  Motion passed by voice vote.

The bills were discussed.  Sherwood made a motion, seconded by Obermyer to pay the bills.  Motion passed unanimously by roll call vote.

  Mayor Keifer recognized Pam Heyman.  Ms. Heyman was present to ask where the Village would like the Otsego Athletic Boosters to put their kettle of soup that they cook during the Applebutter Festival.  After discussion, Lashuay made a motion, seconded by Estep to allow the Athletic Boosters to put plywood under the gas burner for the bean soup and they will cook the pot off of the black top (in front of the Mill House).  Motion passed unanimously by roll call vote. 

Mayor Keifer stated there would be extra police on October 11 and October 12 for the Applebutter Festival.

Administrator Hoffman gave his report.  A copy will be attached to the Clerk’s minutes.

Councilman Estep gave a report from the Buildings, Parks, Properties, and Maintenance Committee Meeting held on September 15.  After discussion, Estep made a motion, seconded by Sherwood to allow the Grand Rapids Youth Baseball League to put in a stone parking lot to the West of the big diamond.  Motion passed by voice vote.

Mayor Keifer reported that she and Councilman Berry met with the Applebutter Festival Safety Personnel on September 16 and everyone is working well together and they are ready for the Applebutter Festival.

Clerk Estep presented and gave the first reading to Resolution 2003-6.  Resolution 2003-6, a resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor.  Sherwood made a motion, seconded by Flora to suspend the rules and declare Resolution 2003-6 an emergency.  Motion passed unanimously by roll call vote.  Estep made a motion, seconded by Berry to accept Resolution 2003-6.  Motion passed unanimously by roll call vote.

After discussion, Sherwood made a motion, seconded by Estep to have the Village illuminate the trees in the central business district.  Motion passed by voice vote. 

After discussion, Sherwood made a motion, seconded by Flora to have the Chamber of Commerce alternate American and Christmas flags in the central business district.  Motion passed by voice vote.

Councilman Berry reported on the progress of the sidewalk that ODOT is installing to the West of the Bridge on Route 65.

With no further business to discuss, Flora made a motion, seconded by Berry to adjourn.  Meeting adjourned.

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October 13, 2003  
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked Clerk Estep to take roll call:  Pam Sherwood (here), Bunkie Obermyer (here), Eric Flora (here), Jim Lashuay (here), John Berry (here), and Louise Estep (here).

Lashuay made a motion, seconded by Berry to suspend the reading and accept the minutes of the September 22 Council Meeting as amended.  Motion passed by voice vote.

The bills were discussed.  Obermyer made a motion, seconded by Estep to pay the bills.  Motion passed unanimously by roll call vote.

Administrator Hoffman gave his report. 

After discussion, Lashuay made a motion, seconded by Obermyer to authorize tree removal at a cost of $3,600.  Motion passed unanimously by roll call vote.

Estep made a motion, seconded by Sherwood to authorize the removal of the building from lots 269 and 270 on Bridge Street at a cost of $5,000.  Motion passed unanimously by roll call vote.

Lieutenant Konrad was present from the Sheriffs Department and gave a report.

A request was read from Carol Huffman, resident of Village Lane.  She requested that the Village put up a utility pole at the entrance of Village Lane so they may put up a flagpole and it would be illuminated.  After much discussion, Sherwood made a motion, seconded by Lashuay to install an additional streetlight to illuminate a flagpole at the entrance of Village Lane.  Motion failed unanimously by roll call vote.

Clerk Estep presented and gave the first reading to Resolution 2003-7.  Resolution 2003-7, a resolution indicating the services the Village of Grand Rapids will provide to property on annexation to the Village.  Lashuay made a motion, seconded by Flora to suspend the rules and declare Resolution 2003-7 an emergency.  Motion passed unanimously by roll call vote.  Sherwood made a motion, seconded by Lashuay to accept Resolution 2003-7.  Motion passed unanimously by roll call vote.

Sherwood reported that the Chamber of Commerce would not be purchasing holiday flags for the downtown business district.  The American flags will go back up, along with the Bicentennial flags.

With no further business to discuss, Flora made a motion, seconded by Estep to adjourn.  Meeting adjourned.

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November 10, 2003 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked Clerk Estep to take roll call:  Pam Sherwood (here), Bunkie Obermyer (here), Eric Flora (here), Jim Lashuay (here), John Berry (here), and Louise Estep (here).

Sherwood made a motion, seconded by Lashuay to suspend the reading and accept the minutes of the October 13 Council Meeting as submitted.  Motion passed by voice vote.  (There was no meeting on October 27, due to a lack of a quorum.)

The bills were discussed.  Obermyer made a motion, seconded by Flora to pay the bills.  Motion passed unanimously by roll call vote.

Mayor Keifer stated the holiday decorations in the business district look great.  She also announced that the Christmas tree lighting in Howard Park will be on November 30 at 6:30 p.m.

Mayor Keifer read two sections of the Council By-Laws explaining to new visitors the section on audience participation.

Administrator Hoffman gave his report.  A copy will be attached to the Clerk’s minutes.

With no further business to discuss, Obermyer made a motion, seconded by Lashuay to adjourn.  Meeting adjourned.

 

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November 24, 2003
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked Clerk Estep to take roll call:  Pam Sherwood (here), Bunkie Obermyer (here), Eric Flora (excused), Jim Lashuay (here), John Berry (here), and Louise Estep (here). 

Lashuay made a motion, seconded by Flora to suspend the reading and accept the minutes of the November 10 Council Meeting as submitted.  Motion passed by voice vote.   

The bills were discussed.  Obermyer made a motion, seconded by Lashuay to pay the bills.  Motion passed unanimously by roll call vote.

Mayor Keifer reminded Council that the Christmas tree lighting in Howard Park would be on November 30 at 6:30 p.m.

The Clerk gave the first reading to Ordinance 2003-9.  Ordinance 2003-9, an ordinance accepting annexation of approximately 1.54 acres of land in Grand Rapids Township, Wood County, Ohio.

The Clerk gave the first reading to Resolution 2003-8.  Resolution 2003-8, a resolution to make appropriations for current expenses and other expenditures of the Village of Grand Rapids, State of Ohio, during the period beginning January 1, 2004 and ending April 1, 2004.  Lashuay made a motion, seconded by Flora to suspend the rules and declare Resolution 2003-8 an emergency.  Motion passed unanimously by roll call vote.  Sherwood made a motion, seconded by Lashuay to pass Resolution 2003-8.  Motion passed unanimously by roll call vote.

Councilman Berry reported that someone wanted to donate a bench to the Village as a result of a contest won.  Mayor Keifer asked Berry to get the information to Administrator Hoffman.

With no further business to discuss, Lashuay made a motion, seconded by Berry to adjourn.  Meeting adjourned.

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December 8, 2003
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked Clerk Estep to take roll call:  Pam Sherwood (here), Bunkie Obermyer (here), Eric Flora (here), Jim Lashuay (excused), John Berry (here), and Louise Estep (here).  

Estep made a motion, seconded by Berry to suspend the reading and accept the minutes of the November 24 Council Meeting as submitted.  Motion passed by voice vote.   

The bills were discussed.  Obermyer made a motion, seconded by Flora to pay the bills.  Motion passed unanimously by roll call vote.  

Mayor Keifer made a statement regarding the Fiscal Officer position and stated she is appointing Donald Estep as the Fiscal Officer effective April 1, 2004.  Councilman Estep requested permission to abstain from the vote, due to being relating to him.  Sherwood made a motion, seconded by Berry to allow Councilman Estep to abstain from voting on the position of Fiscal Officer.  Motion passed by voice vote.  Sherwood made a motion, Flora to accept the appointment of Donald Estep as Fiscal Officer.  Motion passed with 4 votes for the motion and Councilman Estep abstaining.

 Administrator Hoffman gave his report.  A copy will be attached to the Clerk’s minutes.

Lieutenant Konrad was present from the Sheriff’s Office and gave a monthly report.

Councilman Sherwood reported that there was a Finance, Wage and Audit Committee Meeting prior to the Council Meeting.  Topics discussed were the Village Fiscal Officer position, unused vacation time and updates to the employee manual.

Councilman Sherwood made a motion, seconded by Estep to reimburse Anthony Wright 61 unused vacation hours and Chad Hoffman 80 unused vacation hours.  Motion passed unanimously by roll call vote.

Councilman Sherwood stated that there would be some changes made to the Employee Manual before April 1, 2004 as well as the pay ordinance.

The Clerk gave the second reading to Ordinance 2003-9.  Ordinance 2003-9, an ordinance accepting annexation of approximately 1.54 acres of land in Grand Rapids Township, Wood County, Ohio. 

The Clerk gave the first reading to Resolution 2003-9.  Resolution 2003-9, a resolution in accordance with the Federal Mitigation Act (FMA) of 2000, the Wood County Commissioners by Resolution 02-2662, designated David Heinlen to prepare a Mitigation Plan for Wood County , Ohio and adopting such plan.  Estep made a motion, seconded by Flora to suspend the rules and declare Resolution 2003-9 an emergency.  Motion failed 4-1, with Obermyer voting “no.”  

The Clerk gave the first reading to Ordinance 2003-10.  Ordinance 2003-10, an ordinance enacted by the Village of Grand Rapids in the matter of the stated described project ( State Route 65 from the Henry/Wood County line to State Route 235, total length being 5.9 miles, more or less.  Flora made a motion, seconded by Berry to suspend the rules and declare Ordinance 2003-10 an emergency.  Motion passed unanimously by roll call vote.  Sherwood made a motion, seconded by Flora to pass Ordinance 2003-10.  Motion passed unanimously by roll call vote.

After discussion, it was decided to have the scheduled Council Meeting on December 22, 2003.

With no further business to discuss, Flora made a motion, seconded by Berry to adjourn.  Meeting adjourned.

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December 22, 2003
7:30 pm

The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked Clerk Estep to take roll call:  Pam Sherwood (here), Bunkie Obermyer (here), Eric Flora (here), Jim Lashuay (absent), John Berry (here), and Louise Estep (here).  

Flora made a motion, seconded by Berry to suspend the reading and accept the minutes of the December 8 Council Meeting as submitted.  Motion passed by voice vote.   

The bills were discussed.  Obermyer made a motion, seconded by Sherwood to pay the bills.  Motion passed unanimously by roll call vote.  

Administrator Hoffman gave his report.  A copy will be attached to the Clerk’s minutes.

The Clerk gave the third reading to Ordinance 2003-9.  Ordinance 2003-9, an ordinance accepting annexation of approximately 1.54 acres of land in Grand Rapids Township, Wood County, Ohio.  Flora made a motion, seconded by Estep to accept Ordinance 2003-9.  Motion passed unanimously by roll call vote.  

The Clerk gave the second reading to Resolution 2003-9.  Resolution 2003-9, a resolution in accordance with the Federal Mitigation Act (FMA) of 2000, the Wood County Commissioners by Resolution 02-2662, designated David Heinlen to prepare a Mitigation Plan for Wood County , Ohio and adopting such plan.  Sherwood made a motion, seconded by Flora to suspend the rules and declare Resolution 2003-9 an emergency.  Motion passed unanimously by roll call vote.  Sherwood made a motion, seconded by Estep to accept Resolution 2003-9.  Motion passed unanimously by roll call vote.  

The Clerk gave the first reading to Resolution 2003-10.  Resolution 2003-10, a resolution to make a transfer for current expenses and other expenditures of the Village of Grand Rapids, State of Ohio, for the period ending December 31, 2003.  Sherwood made a motion, seconded by Berry to suspend the rules and declare Resolution 2003-10 an emergency.  Motion passed unanimously by roll call vote.  Estep made a motion, seconded by Sherwood to accept Resolution 2003-10.  Motion passed unanimously by roll call vote.  

With no further business to discuss, Flora made a motion, seconded by Berry to adjourn.  Meeting adjourned.  

 

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