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2008 Meeting Minutes 
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January 14, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Mayor Keifer swore Linda Hall into office. Linda was elected as Councilperson in the November 2007 elections. Administrator Hoffman commented that Mayor Keifer was sworn into office previously.

At this time, Council selected new seats for 2008 at the council table by drawing numbers out of a hat.

Erdody made a motion, seconded by Estep to suspend the reading and accept the minutes of the December 10 Council Meeting as submitted. Motion passed by voice vote.

Mayor Keifer stated we need to elect a President of Council for 2008. Hall made a motion, seconded by Erdody to retain John Berry as President of Council for 2008, if he is willing. Motion passed by voice vote.

The bills were presented. Estep made a motion, seconded by Erdody to pay the bills, with the exception of the one for Poggemeyer. Motion passed unanimously by roll call vote.

Hall requested to abstain from voting on payment to Poggemeyer with the reason being it is her place of employment. Estep made a motion, seconded by Erdody to grant Hall's request to abstain from voting on payment to Poggemeyer. Motion passed by voice vote.

Sherwood made a motion, seconded by Berry to pay Poggemeyer in the amount of $4,424.96. Motion passed with four voting "yes" and Hall abstaining.

The Fiscal Officer presented the monthly financial reports.

Mayor Keifer recognized Rick Metcalf, President of the Toledo-area Bicyclists. He had previously requested the use of Wright Pavilion for the Mad Anthony River Run on August 2 and Council requested they use the pavilion by Bluebell Island. Mr. Metcalf explained the reasons for wanting to use the Wright Pavilion, which mainly included the closeness to the public restrooms on Lincoln Street. Council explained their concerns with the riders entering through Lincoln Street and the safety factors involved. After discussion on an alternate route, Erdody made a motion, seconded by Sherwood to accept the amendment and allow the Toledo-area Bicyclists to use the Wright Pavilion, by using the alley behind the business district to gain access. The motion also included they are not permitted to paint bike path directions on any Village surface. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Elizabeth Bertonaschi. Ms. Bertonaschi expressed her concerns regarding semi-trucks unloading at the Kova warehouse. They block the street (Mill) for long periods of time and she wondered what could be done. Ms. Bertonaschi indicated she has called the Sheriff's Office several times. After discussion, Administrator Hoffman and Lieutenant Hillard stated they will both do some research to see if there is a time limit for a street to be blocked for unloading a truck.

Mayor Keifer reviewed committee assignments for 2008. (A copy will be attached to the Fiscal Officer's minutes.)

Estep made a motion, seconded by Sherwood to approve Carolyn Erdody to the Town Hall Board of Control for the term January 1, 2008 through December 31, 2010. Motion passed by voice vote.

Mayor Keifer announced there is one seat available on the Planning Commission with a term of January 1, 2008 through December 31, 2013.

Mayor Keifer reported she has received resumes from three interested residents for the vacant seat on Council. She stated Council will vote at the next meeting.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Hoffman stated a representative from the Central Collection Agency will be at the Administration Office on  8 from 3 p.m. to 7 p.m. to assist residents with their Village income tax returns.

After discussion, Estep made a motion, seconded by Berry to authorize Administrator Hoffman to execute the contracts required for the waterline corrosion repair projects to include alternates #1 and #2. Motion passed unanimously by roll call vote.

Lieutenant Hillard gave a verbal report from the Sheriff's Office.

Mayor Keifer read a letter from John Schlotz, Commander of VFW, Post 4984. The letter stated they did not want the new pavilion near Bluebell Island to be named "The Gerald V. Warner Pavilion." They requested the area be named "The VFW Post #4984 Pavilion." Mayor Keifer stated she would turn this matter over to the Parks/Lands and Buildings Committee to discuss at one of their upcoming meetings in 2008.

Fiscal Officer Estep presented and gave the first reading to Resolution 2008-1. Resolution 2008-1, a resolution indicating what services will be provided and an approximate time they will be provided to the annexed property for Jeff and Josie Lirot by the Village of Grand Rapids, Ohio. Sherwood made a motion, seconded by Berry to suspend the rules and declare Resolution 2008-1 an emergency. Motion passed unanimously by roll call vote. Estep made a motion, seconded by Erdody to pass Resolution 2008-1. Motion passed unanimously by roll call vote.

Erdody updated Council on the "Road to Freedom Project." She stated that Naomi Twining continues to work on the project. At this time, the Historical Society has not approved or discussed the placement of the historical marker. Erdody reported that Council does not need to address this project until a location is determined and the Historical Society takes action on the project.

With no further business to discuss, Erdody made a motion, seconded by Sherwood to adjourn. Meeting adjourned.

 

January 28, 2008
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Mayor Keifer read letters from Denise Krabill, Bill Hutchison and Elizabeth Bertonaschi stating their interest in the vacant council seat. Sherwood made a motion, seconded by Berry to go into Executive Session to discuss the applications, with the Mayor, Fiscal Officer and Administrator to join Council in executive session. Motion passed unanimously by roll call vote. Estep made a motion, seconded by Hall to return to the regular council session. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Erdody to vote by ballot for the vacant council seat. Motion passed unanimously by roll call vote. The Fiscal Officer counted the ballots and Bill Hutchison received three votes, Denise Krabill received one vote and Elizabeth Bertonaschi received one vote. Bill Hutchison was sworn into office by Mayor Keifer.

Erdody made a motion, seconded by Berry to suspend the reading and accept the minutes of the January 14 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Erdody made a motion, seconded by Estep to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer stated she has one vacant spot on the Planning Commission and would like to appoint Denise Krabill for the term beginning January 1, 2008 and ending December 31, 2013. Estep made a motion, seconded by Hutchison to approve Denise Krabill's appointment to the Planning Commission. Motion passed by voice vote.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Mayor Keifer stated the 2007 annual report from GRASP has been received.

Councilman Estep scheduled a Lands/Buildings Committee meeting on February 7 at 7 p.m. at the Village Office to discuss 2008 projects.

Administrator Hoffman stated semi-trucks cannot totally block streets. They can be there 30 minutes to unload, but they cannot block the street. He stated he would talk to Lieutenant Hillard and further look into this issue.

Mayor Keifer reminded Council that on February 4 at 7 p.m. at the Fire Hall, the Sheriff will be present to talk about what to do in the event of a bomb threat, shooting, disasters, etc. He will update all on the Sheriff Department's procedures.

With no further business to discuss, Erdody made a motion, seconded by Hall to adjourn. Meeting adjourned.

 

February 11, 2008

Due to the flooding conditions within the Village of Grand Rapids,  the Council meeting scheduled for Monday February 11th, 2008 was cancelled. 

 

February 25, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Carolyn Erdody (here), John Berry (here), Linda Hall (excused), Bill Hutchison (here), and Louise Estep (here).

(The February 11 meeting was cancelled, due to the flooding.)

Erdody made a motion, seconded by Berry to suspend the reading and accept the minutes of the January 28 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Estep made a motion, seconded by Berry to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Linda Holmes. Ms. Holmes is one of the candidates running for Prosecutor. She introduced herself, gave her background and explained why she feels she is the best candidate for the position.

Mayor Keifer recognized Naomi Twining. Ms. Twining read a letter from Robert McClarren, a descendent of Thomas Howard. Ms. Twining requested Council to recognize the operations of an underground railroad in the Village, along with permission to erect a marker. After much discussion, Ms. Twining preferred the site be designated between the railroad bridge and the car bridge.

Mayor Keifer recognized Ron Munk, owner of the Millhouse Bed and Breakfast. Mr. Munk was present to see if the Village has a disaster flood plan since he is new to the Village. Mayor Keifer stated the Fire Department serves as command central when there is a flood, ice jams, etc. She said there are firemen around the clock at the station watching the conditions. Mayor Keifer said they have started to build documentation to know "what 19' means in the business district" when it floods. Councilman Berry further explained the assistance they offer and how people are notified.

Mayor Keifer publically thanked the Fire Department for the number of hours they put in before, during and after the flooding. She also thanked them for cleaning the streets after the flood.

Administrator Hoffman verbally gave his report. (A written copy will be attached to the Fiscal Officer's minutes.)

After discussion, Erdody made a motion, seconded by Berry to purchase a Trimble GeoXH GPS receiver system at a cost of $8,216. Motion passed unanimously by roll call vote.

Hoffman stated the speed limit study is complete and all documents have been submitted. He said one additional radar study will need to be completed by the Sheriff's Office.

A Committee of the Whole meeting was scheduled on March 10 at 6:30 p.m. at the Town Hall to discuss utility contracts.

A Finance Committee meeting was scheduled on March 4 at 7 p.m. at the Village Offices to discuss 2008 annual appropriations.

A Lands and Buildings Committee meeting was scheduled on February 28 at 7 p.m. at the Village Office to discuss 2008 projects.

A Safety Committee meeting was scheduled on March 5 at 7 p.m. at the Village Offices to discuss nuisance properties.

Councilman Erdody announced the Easter Weekend Celebration will be on March 15, 16. There will be a parade in and out of the stores on March 15 at 2 p.m.

With no further business to discuss, Erdody made a motion, seconded by Hutchison to adjourn. Meeting adjourned.

 

March 10, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the February 25 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Hutchison made a motion, seconded by Erdody to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Kathy Thomas. Ms. Thomas requested Council act on the application for use of public property she submitted, on behalf of the Cub Scout Pack 325, for the Applebutter Festival. After discussion, Sherwood made a motion, seconded by Hall to approve the application for use of public property on October 11 and October 12 for the Applebutter Festival. Motion passed by voice vote.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Lieutenant Hillard was present for the monthly Sheriff's report.

Mayor Keifer distributed a copy of an article printed in the "Sentinel Tribune" entitled "Child abuse on rise in the county - Citizens asked to be aware and report abuse." Keifer encouraged all to read it and to take the appropriate steps if we encounter abuse "in our neighborhood."

Councilman Estep reviewed the minutes from the Lands & Buildings Committee Meeting held on February 28. Hall asked to abstain from any motions involving Poggemeyer Design Group and discussion, due to her place of employment. Estep made a motion, seconded by Erdody to accept Hall's request to abstain. Motion passed by voice vote.

Estep made a motion, seconded by Erdody to authorize the Administrator to contract with Poggemeyer Design for bid documents for the Bluebell Island project (Plan B), pending the results received from the Ohio Historical Society. Motion passed by roll call vote, with Hall abstaining.

Estep stated the Committee recommended a resolution be presented to Council tonight regarding support of the application for the Village to be designated as an underground railroad site. Hoffman stated one was prepared, but was not put in the packets, by mistake. Council will be presented with the resolution at the March 24 meeting.

At the Committee meeting, there was discussion on purchasing an artificial holiday tree for the pavilion near Bluebell Island. Mayor Keifer stated that the artificial tree she presented a picture of is no longer available. There was also discussion on replacing the tree at Howard Park, which is decorated yearly. Mayor Keifer stated she found out the three was not donated in anyone's memory and that it does belong to the Village. Administrator Hoffman has been asked to see if the tree can be trimmed and a cost replacement for a new tree approximately 6 feet tall.

After discussion, Estep made a motion, seconded by Hutchison to donate the first 300,000 gallons of water to GRASP, with any use above that amount to be charged the current rate for 2008. Motion passed unanimously by roll call vote.

Estep reviewed the 2008 projects and stated the teeter totters from Howard Park will be installed at Labino Park. She also stated that the Committee recommended sending a letter to the County officials regarding erecting a light at the intersection of Route 6 and Wapakoneta Road.

Councilman Sherwood reviewed the minutes from the Finance Meeting held on March 4. She stated later in the meeting the 2008 Annual Appropriations will be presented. At the committee meeting, the Fiscal Officer and Village Administrator reviewed investment options so the Village can get a better return on investments.

Councilman Berry reviewed the issues discussed at the Safety Meeting held on March 5. The Committee discussed nuisance properties and maintenance of the properties.

Councilman Berry reviewed the issues discussed at the Committee of the Whole Meeting held prior to the Council Meeting. After discussion, Berry made a motion, seconded by Erdody to authorize the Village Administrator to pursue discussions with Northwest Water and Sewer District. Motion passed unanimously by roll call vote.

The Fiscal Officer presented and gave the first reading to Ordinance 2008-1. Ordinance 2008-1, an ordinance accepting annexation of approximately 1.35 acres of land in Grand Rapids Township, Wood County, Ohio.

The Fiscal Officer presented and gave the first reading to Ordinance 2008-2. Ordinance 2008-2, an ordinance to make appropriations for current expenses and other expenditures of the Village of Grand Rapids, State of Ohio, during the fiscal year ending December 31, 2008.

Councilman Sherwood requested a letter be sent to the railroad to inform them of the conditions of the tracks in the Village.

With no further business to discuss, Erdody made a motion, seconded by Estep to adjourn. Meeting adjourned.

 

March 24, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (excused), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the March 10 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Estep to pay the bills, excluding Poggemeyer Design and Grand Rapids Area Chamber of Commerce. Motion passed unanimously by roll call vote.

Councilman Hall asked to abstain from the voting on the Poggemeyer Design bill, due to place of employment. Estep made a motion, seconded by Erdody to approve Hall's request to abstain. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Berry to pay the Poggemeyer Design bill. Motion passed, with Hall abstaining.

After discussion, Sherwood made a motion, seconded by Erdody to pay the voting membership fee to the Grand Rapids Area Chamber of Commerce ($100). Motion passed unanimously by roll call vote.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Mayor Keifer read a letter from Jane Spoerl, President of the Grand Rapids Area Chamber of Commerce. She requested that the white lights be left on all year long until 10 p.m. in the business district. (Councilman Hutchison joined Council at this time.) After discussion on the impact of the budding of the trees, the fact that it stays later longer during the summer, etc., Administrator Hoffman recommended using a flood light to shine up through the trees. Councilman Berry will hook one up and Mayor Keifer asked Council to take a look at it before the next meeting. Council also discussed putting the lights on earlier in the Fall. Hoffman was also asked to get a cost estimate on the electricity for the lights.

The Fiscal Officer gave the second reading to Ordinance 2008-1. Ordinance 2008-1, an ordinance accepting annexation of approximately 1.35 acres of land in Grand Rapids Township, Wood County, Ohio.

The Fiscal Officer gave the second reading to Ordinance 2008-2. Ordinance 2008-2, an ordinance to make appropriations for current expenses and other expenditures of the Village of Grand Rapids, State of Ohio, during the fiscal year ending December 31, 2008. Sherwood made a motion, seconded by Hall to suspend the rules and declare Ordinance 2008-2 an emergency. Motion passed unanimously by roll call vote. Sherwood made a motion, seconded by Hutchison to pass Ordinance 2008-2. Motion passed unanimously by roll call vote.

The Fiscal Officer presented and gave the first reading to Resolution 2008-2. Resolution 2008-2, a resolution of the Village of Grand Rapids in support of the nomination of the Village of Grand Rapids as a site of the underground railroad network to freedom project. Erdody made a motion, seconded by Berry to suspend the rules and declare Resolution 2008-2 an emergency. Motion passed unanimously by roll call vote. Estep made a motion, seconded by Erdody to pass Resolution 2008-2. Motion passed unanimously by roll call vote.

With no further business to discuss, Erdody made a motion, seconded by Estep to adjourn. Meeting adjourned.

 

April 14, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Erdody made a motion, seconded by Hall to suspend the reading and accept the minutes of the March 24 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills, excluding the Poggemeyer Design invoice. Motion passed unanimously by roll call vote.

Hall requested to abstain from voting on the Poggemeyer invoice, due to place of employment. Erdody made a motion, seconded by Berry to approve Hall's request to abstain. Motion passed by voice vote. Sherwood made a motion, seconded by Erdody to pay the Poggemeyer invoice. Motion passed, with Hall abstaining.

Mayor Keifer presented an application for use of public properties on July 13 for a car show during Rapids Rally Days. After review, Estep made a motion, seconded by Berry to approve the application. Motion passed by voice vote.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

The Fiscal Officer presented his monthly reconciliation report to all, as well as the monthly finance reports to the Finance Committee.

Lieutenant Hillard was present for the monthly Sheriff's report.

Mayor Keifer read a letter Randy Gardner wrote to the Ohio Department of Transportation in support of the speed limit change on Route 65.

Mayor Keifer read a letter from the Applebutter Festival Committee asking if we would like to place an ad in the festival newspaper as we have in past years. Erdody made a motion, seconded by Hall to support the Applebutter Festival with an ad in their newspaper at a cost of $50. Motion passed unanimously by roll call vote.

Fiscal Officer Estep presented and gave the first reading to Resolution 2008-3. Resolution 2008-3, a resolution authorizing the submission of a 2008 application to the Wood County Solid Waste District for funding assistance through the Wood County Solid Waste District Grant Program and declaring this act an emergency. Estep made a motion, seconded by Berry to suspend the rules and declare an emergency. Motion passed unanimously by roll call vote. Hutchison made a motion, seconded by Berry to pass Resolution 2008-3. Motion passed unanimously by roll call vote.

Councilman Erdody gave the following updates - She and Martin Nagy met with Administrator Hoffman regarding the "Preserve America" application. At this time, Hoffman is reviewing the documents. The application for the designation of Grand Rapids to be a site of the underground railroad was not accepted at this time. More information was requested and Naomi Twining continues to work on this project.

A Committee of the Whole Meeting was scheduled on April 28 at 6:45 p.m. to discuss mobile homes.

A Lands and Buildings Meeting was scheduled on April 28, following the Council Meeting (approximately 8:15 p.m.) to discuss grant projects for the Wood County Park Grant program.

Hoffman stated he has a meeting on April 23 at 2 p.m. with the Army Corp of Engineers, Scenic Rivers and Ohio EPA to look at the Bluebell Island Project.

With no further business to discuss, Erdody made a motion, seconded by Berry to adjourn. Meeting adjourned.

 

 

May 12, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (excused) and Louise Estep (here).

Hutchison made a motion, seconded by Erdody to suspend the reading and accept the minutes of the April 28 Council Meeting as submitted. Motion passed by voice vote.

The bills were presented. Erdody made a motion, seconded by Berry to pay the bills. Motion passed unanimously by roll call vote.

Mayor Keifer recognized Sheriff Mark Wasylyshyn. Sheriff Wasylyshyn presented a certificate of appreciation to Gloria Kutchenriter for reporting a crime and helping to solve many others. Mayor Keifer then presented Ms. Kutchenriter a certificate of appreciation for going beyond the description of a neighbor and citizen.

Mayor Keifer reviewed the application for the use of public properties from Julie Pontasch for "Art in the Park" during Rapids Rally Days on July 12 and 13, 2008. After discussion, Estep made a motion, seconded by Hutchison to approve the application. Motion passed by voice vote.

Mayor Keifer reviewed the application for the use of public properties from Julie Pontasch for the Sunset Jazz & Art Festival on August 17, 2008. After discussion, Sherwood made a motion, seconded by Estep to approve the application and amend it to allow one proper vehicle to pull the beer wagon on and off the towpath and to prohibit parking in the alley. Motion passed by voice vote.

After discussion, Estep made a motion, seconded by Erdody to authorize Administrator Hoffman to send a letter to the property owners of Dandy's Lane to inform them the fence is on Village property and they need to remove it immediately. Motion passed by voice vote.

Due to an incident at Rita's Dairy Bar, there was discussion regarding vehicles parking on the grass and across sidewalks. Mayor Keifer reminded all that if anyone witnesses this to call the Sheriff's office.

There was discussion on cars parking on the grass and drive near Bluebell Island. After much discussion, Estep made a motion, seconded by Sherwood to have the Village Administrator place a barricade and a sign stating "no vehicles beyond this point" at the drive to Bluebell Island. Motion passed unanimously by roll call vote. It was also noted this would provide a safer environment for visitors and those who use that area.

There was discussion on cars parking on the grass on the West side of the Town Hall. After discussion, this topic was sent to the Town Hall Board of Control for further discussion and a recommendation.

Mayor Keifer stated there is a group of citizens working with the Wood County Sheriff's Office on a Block Watch Program. There is an organizational meeting on June 10 at 7 p.m. at the Weslyan Church.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Councilman Sherwood recommended the Historical Society send a letter in support of the Bluebell Island project to the Ohio Historical Society in the hopes it would move the project along. Councilman Erdody volunteered to write the letter and present it at the next meeting of the Historical Society.

After discussion, Berry made a motion, seconded by Erdody to waive the $30 permit fee for Calvary United Methodist Church for a new sign to be located at the same location as their current one. Motion passed by voice vote.

Fiscal Officer Estep stated the Exit Conference for the recent audit is scheduled on Monday, May 19 at 8:30 a.m. at the Village Office.

Lieutenant Hillard presented the monthly Sheriff's report.

Councilman Estep reviewed the minutes from the Lands, Buildings and Parks Committee Meeting held on April 28.

Councilman Berry stated he would schedule a Safety Committee Meeting prior to the next Council Meeting and let all know. The topic is nuisance properties.

The Fiscal Officer gave the first reading to Ordinance 2008-3. Ordinance 2008-3, an ordinance repealing Ordinance Number 1490.04 of the codified ordinances of the Village of Grand Rapids.

Councilman Erdody scheduled a Sidewalks Committee Meeting on May 28 at 7 p.m. at the Village Office.

With no further business to discuss, Erdody made a motion, seconded by Hutchison to adjourn. Meeting adjourned.

 

May 26, 2008

Due to the holiday, there was no Council Meeting.

 

June 9, 2008
7:30 p.m.
 

The regular meeting of the Village of Grand Rapids was held in the Town Hall.  Mayor Keifer asked the Fiscal Officer to take roll call:  Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).  

Mayor Keifer asked the Fiscal Officer to take a roll call vote on all motions.   

Sherwood made a motion, seconded by Erdody to suspend the reading and accept the minutes of the May 12 Council Meeting as submitted.  Motion passed by roll call vote – Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).  

The bills were presented.  Erdody made a motion, seconded by Hutchison to pay the bills.  Motion passed by roll call vote – Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).  

Mayor Keifer recognized Steve Kryder.  Mr. Kryder was present regarding the application for use of public property submitted for the Applebutter Festival.  Mayor stated Council would review the application and act on it at the next meeting.  She asked Mr. Kryder to attend the meeting, along with Eric Divis.  

Mayor Keifer reminded everyone that the Block Watch Meeting is scheduled at the Wesleyan Church on June 10 at 7 p.m.  

Mayor Keifer reported the demolition of the Middle School is scheduled to be completed by September 15, per the contract.  The contractor hopes to be finished by the end of July.  Mayor Keifer stated she has contacted the Superintendant to request a meeting and to let him know the Village is interested in the property.  At this time, she is waiting to hear back from him.  

Administrator Hoffman presented his report.  (A copy will be attached to the Fiscal Officer’s minutes.)   

After discussion Estep made a motion, seconded by Erdody to have the Administrator place “no parking” signs along the asphalt near Bluebell Island and to designate handicap parking at the entrance to the bridge near the canal in place of the barricade previously approved.  Motion passed by roll call vote – Sherwood (yes), Hutchison (no), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Lieutenant Hillard reviewed the monthly Sheriff’s report.

Councilman Erdody reviewed the report from the Sidewalk Committee meeting held on May 28.  She stated she will bring to the next council meeting a draft copy of the letter to the residents on the status of the sidewalks.

After discussion on nuisance properties, Councilman Berry stated he will talk with Lieutenant Hillard regarding nuisance properties and see what he suggests.  If needed, Berry will schedule a Safety Meeting.

The Fiscal Officer gave the second reading to Ordinance 2008-3.  Ordinance 2008-3, an ordinance repealing Ordinance Number 1490.04 of the codified ordinances of the Village of Grand Rapids.

There was discussion to nominate Josh Grimm and George Foos for the Black Swamp Humanitarian Award for their heroism rescue efforts to the victims in the Maumee River. 

There was discussion regarding the letters sent to Chris Martin at River Lures regarding items on Lot 170.  Sherwood made a motion, seconded by Hutchison to have the letter sent on January 12, 2007 updated, copied to the Sheriff’s Department and to have a Deputy follow-up on the issue.  Motion passed by roll call vote – Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

There was discussion regarding the property on Wapakoneta Road where the old Scheub gas station used to be.  Councilman Berry stated he would find out the situation on the trash and items at the property and report back to Council.

With no further business to discuss, Erdody made a motion, seconded by Berry to adjourn.  Motion passed by roll call vote – Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

 

June 23, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (excused), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the June 9 Council Meeting as submitted. Motion passed by roll call vote - Sherwood (yes), Hutchison (absent), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The bills were presented. Estep made a motion, seconded by Erdody to pay the bills. Motion passed by roll call vote - Sherwood (yes), Hutchison (absent), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer recognized Rita Foos. Ms. Foos read a letter regarding the decision Council made not to allow parking in the Bluebell Island area.

Mayor Keifer recognized Mary Poole. Ms. Poole was present regarding the application she submitted for use of public property for Rally Days on July 12 and July 13. Mayor Keifer stated last year there was painting on the street for the parade. She reiterated that no painting on the streets is allowed. Estep made a motion, seconded by Berry to approve the application. Motion passed by roll call vote - Sherwood (yes), Hutchison (absent), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer recognized Eric Divis and Steve Kryder. They were present regarding the application submitted for use of public property for the Applebutter Festival. After discussion, Erdody made a motion, seconded by Berry to approve the application as discussed and changed. Motion passed by roll call vote - Sherwood (yes), Hutchison (absent), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer recognized Scott Evans, who was attending the Council Meeting to earn a merit badge.

Mayor Keifer stated over 16 people attended the Block Watch Meeting held on June 10. The question of a curfew came up and Mayor Keifer reminded them of the curfew hours during the school year as well as the summer. She stated another meeting will be scheduled soon. Councilman Estep inquired about applications for those who could not attend the meeting. Mayor Keifer said she would make them available at the Village Office and try to get them on-line.

Mayor Keifer asked Council to think about how they feel about golf carts on the Village streets. Administrator Hoffman suggested adding the "golf cart" to the vehicle definition types on a current ordinance to take care of the situation. Mayor Keifer sent this to the Safety Committee to review.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Fiscal Officer Estep presented his monthly reports to the Finance Committee and the reconciliation report to Council, Administrator and Mayor.

Mayor Keifer received two letters from seventh grade students written for a writing project, which were sent to her because they had suggestions for the parks. Mayor Keifer gave the letters, along with the letter Rita Foos read, to Councilman Estep.

A Sidewalk Committee meeting and Safety Committee meeting were scheduled on July 2 at 7 p.m. at the Village Office.

The Fiscal Officer gave the third reading to Ordinance 2008-3. Ordinance 2008-3, an ordinance repealing Ordinance Number 1490.04 of the codified ordinances of the Village of Grand Rapids. Sherwood made a motion, seconded by Erdody to accept Ordinance 2008-3. Motion passed by roll call vote - Sherwood (yes), Hutchison (absent), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

After discussion on nominating Josh Grimm and George Foos for the Black Swamp Humanitarian Award, Councilman Hall requested Mayor and Council present a certificate to Foos and Grimm on their water rescue. Mayor Keifer stated she would take care of it and extend the invitations for the next Council meeting.

With no further business to discuss, Erdody made a motion, seconded by Sherwood to adjourn. Motion passed by roll call vote - Sherwood (yes), Hutchison (absent), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

 

July 14, 2008
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (excused), Linda Hall (here) and Louise Estep (here).

Hutchison made a motion, seconded by Erdody to suspend the reading and accept the minutes of the June 23 Council Meeting as submitted. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (absent), Hall (yes) and Estep (yes).

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (absent), Hall (yes) and Estep (yes).

Mayor Keifer recognized Mark Tolles. Mr. Tolles was present regarding access to the Boy Scout cabin. He requested Council reconsider the closing they approved. Mayor Keifer stated Council has not discussed closing the access. She stated they have only approved to post "no parking signs" along the drive (on the grass) leading to the Bluebell Island area.

Mayor Keifer recognized Rita Foos. Ms. Foos stated she has a petition and wanted to know what type of signatures the Mayor would accept on the petition to make them valid - residents only, business owners, etc. Mayor Keifer responded that she would take a look at them when they were submitted.

Mayor Keifer recognized Kathy Bomer and Linda Evans. They both requested that the Boy Scouts be allowed to park where they currently park every Monday night and asked the decision go back to committee for further review.

Mayor Keifer reviewed the current ordinance on house numbers for village residents. The Mayor asked that citizens comply with the ordinance.

Mayor Keifer also reported receiving a call from a visitor to the Village. The visitor received a note on her car stating they are not allowed to park at Bluebell Island area. Mayor Keifer wanted all to know that the notes being placed on the vehicles were not authorized by the Village and/or Sheriff's Department. Once "no parking" signs are posted, the Sheriff's Department will be handling those that violate the posting.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Fiscal Officer Estep presented his monthly reports to the Finance Committee and the reconciliation report to Council, Administrator and Mayor.

Councilman Erdody gave a report from the Sidewalk Committee meeting held on July 2. The revised draft letter was reviewed, which will be sent to all residents, and will be available at the next Council meeting for all to sign.

The Fiscal Officer gave the first reading to Resolution 2008-4. Resolution 2008-4, a resolution authorizing the Village Administrator to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s) and to execute contracts as required.

The Fiscal Officer gave the first reading to Ordinance 2008-4. Ordinance 2008-4, an ordinance adopting Section 476.10 of the codified ordinances of the Village of Grand Rapids, relating to the use of vehicles used principally while playing golf.

The Fiscal Officer gave the first reading to Ordinance 2008-5. Ordinance 2008-5, an ordinance amending and adopting Section 1062.01 of the codified ordinances of the Village of Grand Rapids.

Councilman Hall stated there is still an issue with the "state wresting champ" sign posted West of the bridge on Route 65. She reported it obstructs the view for motorcyclists. Mayor Keifer stated they would look into it and refer it to the Safety Committee, if necessary.

Councilman Erdody asked what the next step for the Preserve America application is. After discussion, Administrator Hoffman stated he needs to get information on the board that needs to be formed.

Councilman Hutchison reported he has received complaints regarding the demolition of the school. The company is suppose to water down the debris and is not. A few residents have complained that debris is in the air and in their pools. Mayor Keifer stated all complaints should be directed to Superintendent Garber, since they have contracted with the company.

Hutchison made a motion, seconded by Estep to go into Executive Session to discuss property purchase. Council, Mayor and Administrator Hoffman are to be in the discussion. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (absent), Hall (yes) and Estep (yes).

Hutchison made a motion, seconded by Erdody to return to the regular Council Meeting. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (absent), Hall (yes) and Estep (yes).

After discussion, a Committee of the Whole Meeting was scheduled on July 28 at 6:45 p.m. to discuss the Bluebell Island area.

With no further business to discuss, Erdody made a motion, seconded by Hall to adjourn. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (absent), Hall (yes) and Estep (yes).

July 28, 2008 7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Erdody made a motion, seconded by Hutchison to suspend the reading and accept the minutes of the July 14 Council Meeting as submitted. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer recognized Brent Bomer, representing the Boy Scout troop. Mr. Bomer stated he attended the Committee of the Whole meeting prior to Council and approves of the compromise for the parking situation at Bluebell Island area. He stated he and his family could support not parking on the grass and only parking on the gravel area. Mark Spicer stated he felt the same way.

Mayor Keifer recognized Ron Munk from the Millhouse Bed and Breakfast. He thanked the Village for cleaning up the tree behind his business. Mr. Munk also stated he and his wife are willing to help on the Bluebell Island project.

Mayor Keifer recognized Shirley Lambert. Ms. Lambert asked Council to reconsider the use of golf carts on the streets. Mayor Keifer stated that Council has only given the ordinance one reading and will give the second reading tonight, with no action to be taken.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Councilman Erdody reported Council has signed the letter to be sent to the residents regarding the status of the sidewalks in the Village.

Councilman Berry gave a report from the Committee of the Whole meeting held prior to Council. Berry stated the meeting was held to discuss the Bluebell Island area, due to opposition voiced at Council Meetings. He reported two "no parking" signs have been posted on the left side of the drive (on the grass) and two additional signs are on order for the right side. Berry reviewed that previously Council approved "no parking on the grass", one handicap parking spot near the entrance to the towpath (on the paved section) and leaving the parking on the gravel area "as is" for now. He reported Council agreed to leave the situation as they previously approved and readdress the issue of parking when the Bluebell Island project is approved and we can move forward with solid plans for that area. Berry also reported the Boy Scouts are okay with parking in the stoned area.

Councilman Erdody reported that George Foos has replaced George Limes on the Town Hall Board of Control. They are planning an Open House for the Town Hall and have tentatively set the dates of September 13 and 14. Erdody asked Council to be part of this event.

Mayor Keifer requested that Councilman Berry schedule a Safety meeting to discuss snow removal.

A Finance Meeting was scheduled on August 12 at 7 p.m. at the Village Offices to review the three-year wage ordinance.

The Fiscal Officer gave the second reading to Resolution 2008-4. Resolution 2008-4, a resolution authorizing the Village Administrator to prepare and submit an application to participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Program(s) and to execute contracts as required. Administrator Hoffman requested Resolution 2008-4 be passed as an emergency, due to application deadlines. Sherwood made a motion, seconded by Berry to suspend the rules and declare Resolution 2008-4 an emergency. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes). Estep made a motion, seconded by Hutchison to pass Resolution 2008-4. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The Fiscal Officer gave the second reading to Ordinance 2008-4. Ordinance 2008-4, an ordinance adopting Section 476.10 of the codified ordinances of the Village of Grand Rapids, relating to the use of vehicles used principally while playing golf.

The Fiscal Officer gave the second reading to Ordinance 2008-5. Ordinance 2008-5, an ordinance amending and adopting Section 1062.01 of the codified ordinances of the Village of Grand Rapids.

With no further business to discuss, Erdody made a motion, seconded by Hall to adjourn. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

 

August 11, 2008
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (excused).

Erdody made a motion, seconded by Erdody to suspend the reading and accept the minutes of the July 28 Council Meeting as submitted. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (absent).

The bills were presented. Erdody made a motion, seconded by Hutchison to pay the bills. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (absent).

Mayor Keifer recognized Shirley Lambert. Ms. Lambert gave reasons why golf cart-type vehicles should be allowed in the Village. She also asked that Council reconsider the ordinance.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

After Hoffman's report on a positive work performance of Justin Bowers, Sherwood made a motion, seconded by Hall to approve Justin Bowers to permanent status. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (absent).

The Fiscal Officer gave the third reading to Ordinance 2008-4. Ordinance 2008-4, an ordinance adopting Section 476.10 of the codified ordinances of the Village of Grand Rapids, relating to the use of vehicles used principally while playing golf. A discussion was held between Mayor Keifer, Council and Sheriff Wasylyshyn. It was the Sheriff's opinion that the vehicles should be inspected for all safety requirements, operator should have a driver's license and vehicle insurance. Mayor Keifer asked for a motion for Ordinance 2008-4. Ordinance 2008-4 died from a lack of a motion.

The Fiscal Officer gave the third reading to Ordinance 2008-5. Ordinance 2008-5, an ordinance amending and adopting Section 1062.01 of the codified ordinances of the Village of Grand Rapids. Sherwood made a motion, seconded by Hutchison to pass Ordinance 2008-5. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (no), Hall (yes) and Estep (absent).

The Fiscal Officer presented and gave the first reading to Ordinance 2008-6. Ordinance 2008-6, an ordinance to request auditor to assess lots and lands of the Village of Grand Rapids for the lighting of streets, alleys, ways and other public places. Sherwood made a motion, seconded by Berry to suspend the rules and declare Ordinance 2008-6 an emergency. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (absent). Hutchison made a motion, seconded by Berry to pass Ordinance 2008-6. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (absent).

Mayor Keifer discussed nuisance properties with Sheriff Wasylyshyn. The Mayor will send a list of properties to the Sheriff's Office.

Councilman Berry asked about semi-trucks parking on Village property overnight. It was noted that we have an ordinance against such action.

Mayor Keifer read a message of gratitude from Candy St. Marie to George Foos and Josh Grimm for saving her and her daughters life from the rescue effort they did in the river. Mayor Keifer and Sheriff Wasylyshyn each presented them with plaques for service action above and beyond the normal citizen.

After discussion of parking problems during the music performance at Bluebell Park, it was agreed to have the entrance barricaded at the next performance.

With no further business to discuss, Hutchison made a motion, seconded by Berry to adjourn. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (absent).

 

August 25, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Sherwood made a motion, seconded by Erdody to suspend the reading and accept the minutes of the August 11 Council Meeting as corrected (changed the second paragraph to read Hall seconded the motion). Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills, excluding Poggemeyer Design. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Councilman Hall asked to abstain from voting on the Poggemeyer Design invoice, due to place of employment. Erdody made a motion, seconded by Berry to accept Hall's request to abstain. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (abstain) and Estep (yes).

Estep made a motion, seconded by Erdody to pay the Poggemeyer Design invoice in the amount of $3,411.02. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (abstain) and Estep (yes).

Mayor Keifer stated the 2008 Applebutter Festival Safety Meeting will be held on September 24 at 7 p.m. at the Fire Hall.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

After discussion, Erdody made a motion, seconded by Sherwood to approve the application for use of public property submitted by the Grand Rapids Area Chamber of Commerce (Martin Nagy) for Canal Days on September 6 and 7, with the stipulation they erect "no parking" signs in the alley on the canal side, no fire pits and no fires on the ground, no disposal of anything into the river and they will load and unload at Lincoln Street. Encampments can be setup from noon on September 5 until noon on September 8. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

After discussion, Sherwood made a motion, seconded by Hall to approve the application for use of public property submitted by the Historical Society (Carolyn Erdody) for Rhythm on the River on September 28 and October 5. With the stipulation they erect "no parking" signs in the alley on the canal side and they will load and unload at Lincoln Street. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

After discussion, Estep made a motion, seconded by Berry to approve the application for use of public property submitted by the Historical Society (Carolyn Erdody) for the 175th Birthday Celebration of Grand Rapids on September 28. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Councilman Sherwood reviewed the minutes from the Finance Committee Meeting held on August 12.

A Safety Committee Meeting was scheduled on September 3 at 7 p.m. at the Village Office to discuss snow removal, golf carts and nuisance properties.

Mayor Keifer read letters to be sent to residents regarding junk vehicles, prohibited growth and clean and sanitary properties. After discussion and review of the current ordinances, it was decided a Sheriff's Officer would deliver the letters and per the ordinances, the residents would be given 10 days for a violation of Ordinance 660-05, 5 days for Ordinance 674-07 and 7 days for Ordinance 660-07. If the issue is not resolved in the stated timeframe, they would be cited into court.

The Fiscal Officer presented and gave the first reading of Ordinance 2008-7. Ordinance 2008-7, an ordinance amending and establishing pay schedules for the Village of Grand Rapids.

The Fiscal Officer presented and gave the first reading of Ordinance 2008-8. Ordinance 2008-8 an ordinance amending Ordinance 2005-3.

Councilman Erdody asked if the Village would form a committee or board to work on the Preserve America application. Mayor Keifer asked Administrator Hoffman to bring info to the next meeting.

With no further business to discuss, Hutchison made a motion, seconded by Erdody to adjourn. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

 

September 8, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Erdody made a motion, seconded by Hutchison to suspend the reading and accept the minutes of the August 25 Council Meeting as submitted. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The bills were presented. Hall made a motion, seconded by Erdody to pay the bills plus the additional two bills added. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer read a proclamation, proclaiming 2008 the year of the 175th Birthday of the Village of Grand Rapids and September 28 a day of celebration. She invited all to join in the celebration at the Fire Hall and Howard Park.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

After discussion, Sherwood made a motion, seconded by Estep to allow Mark Spicer access to the scout cabin via the towpath. He is permitted to use his pickup truck and enter at Bluebell Island to unload and load tables and chairs for the Eagle Scout Ceremony on September 28. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer read a letter from the Grand Rapids Township Trustees who expressed an interest to the Village regarding the property at the Middle School.

Mayor Keifer read a letter from Time Warner Cable regarding channels that may no longer be available to the customers in Grand Rapids.

Mayor Keifer read a letter from Suburban Natural Gas requesting to be placed on the October 13 agenda for 15 minutes to update Council on their Public Awareness Program.

Mayor Keifer read an e-mail from Julie Pontasch regarding the Jazz Festival. She received a complaint stating the public restrooms were not in good condition during the Jazz Festival. After discussion, it was recommended that Mayor Keifer e-mail back Ms. Pontasch to let her know she has had three people tell her the restrooms were fine and to ask her to find out more information from the person who complained. Could they have been the portable restrooms rented for the event?

Councilman Berry reviewed the minutes from the Safety Committee Meeting held on September 3.

After discussion, Sherwood made a motion, seconded by Estep to amend proposed Ordinance 2008-10. Every reference to 12 hours will be changed to 24 hours. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer stated a business owner had blocked parking spots in front of their business during Canal Days. She didn't recall this request and/or Council approving.

Mayor Keifer asked Council to think about creating a policy or procedures for when we allow vehicles on the towpath. She requested either a committee meeting or a committee of the whole to discuss. Councilman Estep stated she felt the "request for use of public property" was the form to use and a standard policy may not work for all events. It was discussed that previously (years ago) the Historical Society had requested to be able to drive on the towpath and were denied.

The Fiscal Officer gave the second reading to Ordinance 2008-7. Ordinance 2008-7, an ordinance amending and establishing pay schedules for the Village of Grand Rapids.

The Fiscal Officer gave the second reading to Ordinance 2008-8. Ordinance 2008-8, an ordinance amending Ordinance 200503.

The Fiscal Officer gave the first reading to Ordinance 2008-9. Ordinance 2008-9, an ordinance authorizing the Village Administrator to take bids for the construction of a maintenance storage building. Hutchison made a motion, seconded by Berry to suspend the rules and declare Ordinance 2008-9 an emergency. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Hutchison made a motion, seconded by Berry to pass Ordinance 2008-9. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The Fiscal Officer gave the first reading to Ordinance 2008-10. Ordinance 2008-10, an ordinance amending and adopting Section 1020.01 of the codified ordinances of the Village of Grand Rapids, Ohio, regarding snow and ice covered sidewalks declared a nuisance.

Councilman Sherwood inquired if an adhoc committee was needed to look at what is missing/needed regarding the "Preserve America" designation. Councilman Erdody stated with a new administration coming into office, it may not be a program that is continued. It was decided to put this project on hold.

Councilman Hall stated she would like to see some resolution to Ordinance 2008-4, which died for a lack of a second motion at a previous meeting. Hall made a motion, seconded by Estep to pass Ordinance 2008-4. Ordinance 2008-4, an ordinance adopting Section 476.10 of the codified ordinances of the Village of Grand Rapids, relating to the use of vehicles used principally while playing golf. Motion tied 3-3 by roll call vote - Sherwood (yes), Hutchison (no), Erdody (no), Berry (yes), Hall (yes) and Estep (no). Mayor Keifer voted "yes" and Ordinance 2008-4 passed.

With no further business to discuss, Erdody made a motion, seconded by Hutchison to adjourn. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

 

September 22, 2008 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Erdody made a motion, seconded by Hutchison to suspend the reading and accept the minutes of the September 8 Council Meeting as submitted. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The bills were presented. Sherwood made a motion, seconded by Hall to pay the bills. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer recognized Regina Portillo, who received a letter stating the truck parked on her son's residence has an expired license plate, which violates a Village ordinance. Ms. Portillo explained her son passed away and his estate has not been processed through probate court. After discussion, Mayor Keifer asked Ms. Portillo to contact the probate court to see if they could move the truck into the garage and get back with her.

Mayor Keifer recognized Naomi Twining. Ms. Twining presented a copy of a letter from the Ohio Historical Society announcing the Howard House/Pioneer Inn has been named an historical landmark.

Mayor Keifer recognized Deb Hertzfeld, representing the Grand Rapids Chamber of Commerce. Ms. Hertzfeld had submitted an application for a Christmas Open House on November 22 and 23 in the central business district. After discussion, Sherwood made a motion, seconded by Berry to approve the application. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Mayor Keifer read a letter from the NW Wood Ambulance District informing the Village that John Berry's appointment to the board expires on December 31, 2008. After discussion, Hutchison made a motion, seconded by Sherwood to reappoint Councilman Berry to the NW Wood Ambulance Board for a three-year term (January 1, 2009-December 31, 2011). Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Councilman Estep asked if we should invite the Historical Society to the next Council Meeting to discuss the Bluebell Island project. It was agreed they should be invited.

The Fiscal Officer gave the third reading to Ordinance 2008-7. Ordinance 2008-7, an ordinance amending and establishing pay schedules for the Village of Grand Rapids. Sherwood made a motion, seconded by Erdody to pass Ordinance 2008-7. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The Fiscal Officer gave the third reading to Ordinance 2008-8. Ordinance 2008-8, an ordinance amending Ordinance 2005-3. Sherwood made a motion, seconded by Hutchison to pass Ordinance 2008-8. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The Fiscal Officer gave the second reading to Ordinance 2008-10. Ordinance 2008-10, an ordinance amending and adopting Section 1020.01 of the codified ordinances of the Village of Grand Rapids, Ohio, regarding snow and ice covered sidewalks declared a nuisance. Hutchison made a motion, seconded by Erdody to suspend the rules and declare Ordinance 2008-10 an emergency. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes). Estep made a motion, seconded by Erdody to pass Ordinance 2008-10. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The Fiscal Officer presented and gave the first reading to Resolution 2008-5. Resolution 2008-5, a resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Sherwood made a motion, seconded by Hall to suspend the rules and declare Resolution 2008-5 an emergency. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes). Hutchison made a motion, seconded by Berry to pass Resolution 2008-5. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Everyone was reminded that trick-or-treating is scheduled for October 31 from 5:00-6:30 p.m. with the parade beginning at 7 p.m.

Councilman Erdody stated the property to the north of Route 65 from the Dominick Labino marker up to the property owned by Chet Vollmar has high weeds and grass. After discussion, Erdody made a motion, seconded by Estep to have letters sent to the property owners informing them of the ordinance violation. Motion passed by roll call vote - Sherwood (yes), Hutchison (no), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Councilman Sherwood asked if the Village would be going forward with putting spotlights on the trees in the central business district or hanging holiday lights as in previous years. After discussion, Sherwood made a motion, seconded by Hutchison to have the Village purchase and install spotlights and fixtures in the central business district prior to Christmas Open House at an approximate cost of $700. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Hutchison made a motion, seconded by Berry to go into Executive Session to discuss real estate with the Mayor, Administrator and Fiscal Officer joining Council. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Erdody made a motion, seconded by Berry to return to the regular Council Meeting. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Sherwood made a motion, seconded by Hutchison to have the Village send a letter to Superintendent James Garber to let him know the 30' paved alley needs to be returned to the condition prior to the demolition at the Middle School property. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Hall made a motion, seconded by Erdody to send a letter to the Grand Rapids Township Trustees to let them know we are going to continue to pursue the existing offer with the School Board for the purchase of the Middle School property. Contingent on the approval of the offer, the Village intends to discuss a lease option of a portion of the property with the Trustees for the purpose of them constructing a fire station for the Grand Rapids Township at a rate of $1.00 per year. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes). Mayor Keifer requested a copy of the letter be sent to Superintendent Garber so he knows our intentions.

With no further business to discuss, Hall made a motion, seconded by Erdody to adjourn. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

September 22, 2008
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Erdody made a motion, seconded by Hutchison to suspend the reading and accept the minutes of the September 8 Council Meeting as submitted. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The bills were presented. Sherwood made a motion, seconded by Hall to pay the bills. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer recognized Regina Portillo, who received a letter stating the truck parked on her son's residence has an expired license plate, which violates a Village ordinance. Ms. Portillo explained her son passed away and his estate has not been processed through probate court. After discussion, Mayor Keifer asked Ms. Portillo to contact the probate court to see if they could move the truck into the garage and get back with her.

Mayor Keifer recognized Naomi Twining. Ms. Twining presented a copy of a letter from the Ohio Historical Society announcing the Howard House/Pioneer Inn has been named an historical landmark.

Mayor Keifer recognized Deb Hertzfeld, representing the Grand Rapids Chamber of Commerce. Ms. Hertzfeld had submitted an application for a Christmas Open House on November 22 and 23 in the central business district. After discussion, Sherwood made a motion, seconded by Berry to approve the application. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Mayor Keifer read a letter from the NW Wood Ambulance District informing the Village that John Berry's appointment to the board expires on December 31, 2008. After discussion, Hutchison made a motion, seconded by Sherwood to reappoint Councilman Berry to the NW Wood Ambulance Board for a three-year term (January 1, 2009-December 31, 2011). Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Councilman Estep asked if we should invite the Historical Society to the next Council Meeting to discuss the Bluebell Island project. It was agreed they should be invited.

The Fiscal Officer gave the third reading to Ordinance 2008-7. Ordinance 2008-7, an ordinance amending and establishing pay schedules for the Village of Grand Rapids. Sherwood made a motion, seconded by Erdody to pass Ordinance 2008-7. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The Fiscal Officer gave the third reading to Ordinance 2008-8. Ordinance 2008-8, an ordinance amending Ordinance 2005-3. Sherwood made a motion, seconded by Hutchison to pass Ordinance 2008-8. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The Fiscal Officer gave the second reading to Ordinance 2008-10. Ordinance 2008-10, an ordinance amending and adopting Section 1020.01 of the codified ordinances of the Village of Grand Rapids, Ohio, regarding snow and ice covered sidewalks declared a nuisance. Hutchison made a motion, seconded by Erdody to suspend the rules and declare Ordinance 2008-10 an emergency. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes). Estep made a motion, seconded by Erdody to pass Ordinance 2008-10. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The Fiscal Officer presented and gave the first reading to Resolution 2008-5. Resolution 2008-5, a resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Sherwood made a motion, seconded by Hall to suspend the rules and declare Resolution 2008-5 an emergency. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes). Hutchison made a motion, seconded by Berry to pass Resolution 2008-5. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Everyone was reminded that trick-or-treating is scheduled for October 31 from 5:00-6:30 p.m. with the parade beginning at 7 p.m.

Councilman Erdody stated the property to the north of Route 65 from the Dominick Labino marker up to the property owned by Chet Vollmar has high weeds and grass. After discussion, Erdody made a motion, seconded by Estep to have letters sent to the property owners informing them of the ordinance violation. Motion passed by roll call vote - Sherwood (yes), Hutchison (no), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Councilman Sherwood asked if the Village would be going forward with putting spotlights on the trees in the central business district or hanging holiday lights as in previous years. After discussion, Sherwood made a motion, seconded by Hutchison to have the Village purchase and install spotlights and fixtures in the central business district prior to Christmas Open House at an approximate cost of $700. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Hutchison made a motion, seconded by Berry to go into Executive Session to discuss real estate with the Mayor, Administrator and Fiscal Officer joining Council. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Erdody made a motion, seconded by Berry to return to the regular Council Meeting. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Sherwood made a motion, seconded by Hutchison to have the Village send a letter to Superintendent James Garber to let him know the 30' paved alley needs to be returned to the condition prior to the demolition at the Middle School property. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Hall made a motion, seconded by Erdody to send a letter to the Grand Rapids Township Trustees to let them know we are going to continue to pursue the existing offer with the School Board for the purchase of the Middle School property. Contingent on the approval of the offer, the Village intends to discuss a lease option of a portion of the property with the Trustees for the purpose of them constructing a fire station for the Grand Rapids Township at a rate of $1.00 per year. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes). Mayor Keifer requested a copy of the letter be sent to Superintendent Garber so he knows our intentions.

With no further business to discuss, Hall made a motion, seconded by Erdody to adjourn. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

October 13, 2008
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), Linda Hall (here) and Louise Estep (here).

Sherwood made a motion, seconded by Hutchison to suspend the reading and accept the minutes of the September 22 Council Meeting as submitted. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

The bills were presented. Erdody made a motion, seconded by Estep to pay the bills. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer recognized Ron Munk from the Millhouse Bed & Breakfast. Mr. Munk stated he is okay with the deck from his establishment coming down where the proposed sidewalk will go to Bluebell Island.

Mayor Keifer recognized Joe Pemberton from Suburban Natural Gas. Mr. Pemberton reviewed their Public Awareness Program on Natural Gas Safety. Councilman Sherwood asked about the gas leak under the bridge to Providence. Mr. Pemberton responded that they have requested a permit from ODOT and it is in their hands. Administrator Hoffman requested Mr. Pemberton have his father contact him because he was told ODOT was waiting on additional information or paperwork from Suburban Natural Gas.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

After discussion, Sherwood made a motion, seconded by Berry to approve Administrator Hoffman to purchase two 4" vertical pumps for the Mill Street lift station at an approximate cost of $14,000. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Administrator Hoffman reported he received word from North Branch Nursery they will be donating five trees to the Village.

Mayor Keifer presented the Sheriff's report.

An application for use of public property was received by the Historical Society for the tree lighting ceremony at Howard Park on November 21. After discussion, Hutchison made a motion, seconded by Hall to approve the application. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

Mayor Keifer read a letter of resignation from Councilman Estep, requesting to be released from her Council position effective December 31, 2008 due to family and work obligations. Hall made a motion, seconded by Erdody to accept the resignation. Motion passed 5-1 by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (no), Hall (yes) and Estep (yes).

Councilman Berry gave a verbal report from the Committee of the Whole Meeting held prior to the Council Meeting. The meeting was held regarding the Bluebell Island project and members of the Historical Society were in attendance. Items discussed and clarified included what part of the project is included in Phase I and Phase II. Phase I is to construct the wall to the north of the island and to fill-in the south side. Phase II includes the cosmetics, landscaping, etc. The question was also raised as to whether the previous 50% commitment up to $100,000 from the Historical Society is for all phases of the project or just a portion. It was clarified that it is for the entire project. The Historical Society members also noted they had a meeting scheduled on October 15 and would discuss a payment plan during that meeting.

A Lands/Buildings and Parks Committee Meeting was scheduled on October 23 at 7 p.m. at the Village Offices to discuss the final design plan for the shelter house at Labino Park.

Fiscal Officer Estep requested the trees on the towpath be marked with their name and perhaps this could be a future park grant application and/or project for an Eagle Scout Badge.

Councilman Estep stated she has received a call from an upset resident who owns a golf cart and wondered if anyone else had received calls. Councilman Berry, Mayor Keifer and Administrator Hoffman also acknowledged they each received one call.

Councilman Erdody asked if permanent "no parking" signs could be placed on the canal side of the alley behind the business district, so that each organization that has an event on the towpath would not have to post "no parking" signs and feel obligated to enforce them. It was noted the Sheriff's Department is responsible for enforcing the "no parking" signs posted and the permanent ones erected near Bluebell Island are not currently being enforced by the Sheriff's Department. Councilman Hutchison suggested that prior to each event starting on the towpath an announcement be made that all cars in violation will need to be moved before the event will begin.

Councilman Hall reported she will not be able to attend the October 27 Council Meeting and Administrator Hoffman stated he will not be able to attend the November 10 meeting.

With no further business to discuss, Hutchison made a motion, seconded by Erdody to adjourn. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), Hall (yes) and Estep (yes).

 

 

 



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