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Welcome to the Village of Grand Rapids 
2009 Meeting Minutes 
Page!

The Grandest of the Old Canal Towns!

We Support our Troops!

All formal actions of the Council of the Village of Grand Rapids concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.

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January 12, 2009 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call:  Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), and Linda Hall (here).

Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the December 8 Council Meeting as submitted. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

The bills were presented. Hutchison made a motion, seconded by Berry to pay the bills. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

Council seats were assigned for 2009.

Sherwood made a motion, seconded by Hall to appoint John Berry as President of Council for 2009. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

Mayor Keifer recognized Pastor Jerry Wirtler and Dare Tiderman, representing Hosanna Lutheran Church. A discussion was held on how Hosanna could help the community during these times. Pastor Jerry left his address and phone number for future ideas.

Mayor Keifer handed out committee assignments for 2009. (A copy will be attached to the Fiscal Officer's minutes.)

Mayor Keifer asked Fiscal Officer Estep to post a notice regarding the open council seat, which will be discussed at the January 26 meeting.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.) Administrator Hoffman will make a new "Book of Rules of Council" for all members.

A representative from the Sheriff's department gave the monthly report. A review of all calls received in 2008 was also given to Council.

Mayor Keifer reported that the Otsego Board of Education returned a notarized form "the approval of our bid for property at the former Middle School."

A discussion was held on the 2009 contract for services between the Village and Northwest Ambulance. Mayor Keifer asked Councilman Berry (our representative) to give clarification at the January 26 meeting.

Councilman Erdody gave a report on the Town Hall Board of Control. (A copy will be attached to the Fiscal Officer's minutes.)

A discussion was held regarding parking on the south side of the alley by the Library. It is the section 150' east of Bridge Street. It was discussed to erect "no parking or standing signs" at each end of that location.  Sherwood made a motion, seconded by Erdody, to erect the signs in that location (map attached). 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

Fiscal Officer Estep presented and gave the first reading to Resolution 2009-1. Resolution 2009-1, a resolution authorizing the Village Administrator to enter into contract #15519 with the Ohio Department of Transportation. Sherwood made a motion, seconded by Hall to suspend the rules and declare Resolution 2009-1 an emergency. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes). Hall made a motion, seconded by Berry to pass resolution 2009-1. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

With no further business to discuss, Hutchison made a motion, seconded by Erdody to adjourn. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

 

January 26, 2009 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), and Linda Hall (here).

Erdody made a motion, seconded by Hutchison to suspend the reading and accept the minutes of the January 12 Council Meeting as submitted. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

The policy for sidewalk snow/ice removal charges, per section 1020.01 (c) was discussed. Sherwood made a motion, seconded by Erdody to pass the policy. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

Mayor Keifer read the resumes received from Sara Lewis and Curt Williams for the vacant council seat.

Berry made a motion, seconded by Erdody to go into executive session with Council, Mayor, Fiscal Officer and Administrator to discuss personnel. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes). Sherwood made a motion, seconded by Erdody to return to the regular session. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

Mayor Keifer asked for a paper ballot vote for the vacant council seat. The ballots were handed out and returned to the Fiscal Officer to count. The ballots were given to the Mayor to verify that the count was four for Curt Williams and one for Sara Lewis. 

Hall made a motion, seconded by Erdody to approve Curt Williams to fill the vacant council seat, contingent that he is a registered voter. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

A discussion ensued on the pricing policy of the Northwest Ambulance services for 2009. Berry explained the pricing and said that Medicare regulates most of the pricing. Berry also stated the 2009 contract has to be fine tuned. The contract would then be brought to Council.

Erdody, reporting from the Historical Society, stated the Society wants to go forward with the Bluebell Island project. Erdody also stated she feels the Society should be invoiced for one-half of the expenses already spent. A discussion was held, but no decision was made. When Council gets more information, a Parks Committee Meeting will be scheduled.

A Utility Committee Meeting was scheduled for January 29, 2009 at 7 p.m. at the Village Office to review the agreement with Northwest Water District and painting the exterior of the water tower.

With no further business to discuss, Sherwood made a motion, seconded by Erdody to adjourn. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Berry (yes), and Hall (yes).

February 9, 2009 
7:30 p.m.

The regular meeting of the Village of Grand Rapids was held in the Town Hall. Before roll call, Mayor Keifer introduced the new councilmember, Curt Williams. Mr. Williams took the oath of office on January 28. Mayor Keifer asked the Fiscal Officer to take roll call: Pam Sherwood (here), Curt Williams (here), Bill Hutchison (here), Carolyn Erdody (here), John Berry (here), and Linda Hall (here).

Erdody made a motion, seconded by Hall to suspend the reading and accept the minutes of the January 26 Council Meeting as submitted. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Williams (yes), Berry (yes), and Hall (yes).

The bills were presented. Sherwood made a motion, seconded by Erdody to pay the bills. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Williams (yes), Berry (yes), and Hall (yes).

The Fiscal Officer distributed the finance reports for the end of 2008.

Mayor Keifer recognized Ron Munk. Mr. Munk was concerned about the status of the Bluebell Island project. His concern was if the project was going to continue or not. If not, could something be done to make the area more desirable? Mayor Keifer stated a Parks Committee Meeting would be scheduled. A Parks Committee Meeting was then scheduled on February 25 at 7 p.m. at the Village Office to discuss the Bluebell Island project.

Mayor Keifer recognized Kathy Omer. Ms. Omer introduced five visiting Boy Scouts. The scouts are working on a merit badge.

Administrator Hoffman presented his report. (A copy will be attached to the Fiscal Officer's minutes.)

Mayor Keifer recognized Lieutenant Hillard. Mr. Hillard thanked Council for a good year. He also reported that Grand Rapids would be linked to their website.

Councilman Hutchison gave a report from the Utilities Committee meetings held on January 28 and February 4. (A copy will be attached to the Fiscal Officer's minutes.) Fiscal Officer Estep presented and gave the first reading to Ordinance 2009-1. Ordinance 2009-1, an ordinance enacting a code of ordinances for the Village of Grand Rapids, Ohio, revising, amending, restating, codifying and compiling certain existing general ordinances of the Village of Grand Rapids dealing with subjects embraced in such code of ordinances and declaring an emergency. Sherwood made a motion, seconded by Berry to suspend the rules and declare Ordinance 2009-1 an emergency. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Williams (yes), Berry (yes), and Hall (yes). Sherwood made a motion, seconded by Erdody to pass Ordinance 2009-1. Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Williams (yes), Berry (yes), and Hall (yes).

Councilman Erdody reported that the chairlift in the Town Hall has been inspected and everything is okay.

With no further business to discuss, Erdody made a motion, seconded by Hutchison to adjourn. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Williams (yes), Berry (yes), and Hall (yes).

February 13, 2009 
6:00 p.m.

Mayor Keifer called a special meeting and asked the Fiscal Officer to take roll call: Pam Sherwood (here), Curt Williams (excused), Bill Hutchison (here), Carolyn Erdody (here), John Berry (excused), and Linda Hall (here).

Mayor Keifer asked to go into Executive Session to discuss personnel, with the Administrator and Fiscal Officer to join Council. Sherwood made a motion, seconded by Hutchison to go into Executive Session. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Hall (yes), Williams (excused), Berry (excused).

Hall made a motion, seconded by Hutchison to return to the regular council session. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Hall (yes), Williams (excused), Berry (excused).

Mayor Keifer read a letter from Fiscal Officer Don Estep. The letter stated he would like to retire from his position effective March 31, 2009.

Mayor Keifer then stated she would like to expand Karen Traister Rader's job to include Assistant Fiscal Officer effective February 11 through March 31, 2009 (working her normal hours) with a pay raise from $15.41 per hour to $15.81 per hour and then effective April 1 appoint Ms. Rader as Interim Fiscal Officer. Hall made a motion, seconded by Erdody to pass Mayor Keifer's job classification change for Ms. Rader. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Hall (yes), Williams (excused), Berry (excused).

With no further business to discuss, Erdody made a motion, seconded by Hall to adjourn. 

Motion passed by roll call vote - Sherwood (yes), Hutchison (yes), Erdody (yes), Hall (yes), Williams (excused), Berry (excused).

 

February 23, 2009
7:30 pm

The Council of the Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:00 P.M. in the Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present:

Mr. John Berry, Present; Ms. Carolyn Erdody. Present; Mrs. Linda Hall, Present; Mr. William Hutchison, Present;  Mrs. Judy Keifer, Present; Ms. Pamela Sherwood, Present.

Meeting Minutes
Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the February 9th Council meeting as corrected. 

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.

Meeting Minutes
Sherwood made a motion, seconded by Erdody to suspend the reading and accept the minutes of the February 13th Special Council meeting as corrected. 

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.

Bill Payment
The bills were presented. Hutchison made a motion, seconded by Berry to pay the bills. 

Votes were: Mrs. Judy Keifer, Abstain; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.

Grand Rapids Area Swimming Pool
Mayor Keifer reported that she received a Profit & Loss Statement from the Grand Rapids Area Swimming Pool. Council was given a copy.

Buildings & Parks Committee
The Building & Parks Committee cancelled their February 25th meeting and rescheduled it for March 3 at 6:30 pm at the Village Offices.

Finance Committee
A Finance Committee meeting was scheduled for March 4th at 7:00 pm at the Village Offices to work on permanent 2009 appropriations.

Adjournment
With no further business to discuss, Hutchison made a motion, seconded by Erdody to adjourn. 

Motion passed by roll call vote - Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.

The meeting was adjourned till March 9, 2009 at 7:30 pm at the Town Hall.

 

March 9, 2009
7:30 pm

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:55 P.M. in the Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present:

Mr. John Berry - Present;  Ms. Carolyn Erdody - Present;  Mrs. Linda Hall - Present;  Mr. William Hutchison - Present;  Ms. Pamela Sherwood - Present;  Mr. Curt Williams Present

EMPLOYEES: Karen Rader, Mr. Chad Hoffman, Mr. Donald Estep

VISITORS: Chet Vollmar, Mary Jo Bryska, Regina Snyder

Meeting Minutes 
Erdody made a motion, seconded by Sherwood to suspend the reading and accept the minutes of the February 23rd Council meeting as submitted.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion Passed.

Bill Payment 
Sherwood made a motion, seconded by Hutchison to pay the bills.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion Passed.

Visitors 
Mayor Keifer recognized Chet Vollmar from the Grand Rapids Area Chamber of Commerce. GRACC requests the use of Village streets for a car show on July 15, same as in years past. Council will review and act on this at a later date.

Mayor Keifer recognized Regina Snyder from Grand Rapids Village Estates. Ms. Snyder needs clarification on how her mobile home park is billed. The Water Department will put our billing procedures in written form for her.

Mayor Keifer recognized Mary Jo Bryska. Ms. Bryska is concerned with the speed of vehicles on her street. The Sheriff's department will watch the street closer.

Grand Rapids Area Chamber of Commerce Mayor Keifer read a letter from GRACC asking the Village Council to be a member. Sherwood made a motion, seconded by Williams to pay $100.00 for a voting membership to GRACC.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion Passed.

Administrator's Report
The Administrator reported that the Central Collection Agency will have a representative at the Municipal Offices on April 7, 2009 from 3:00 pm - 7:00pm. He also noted that Unlimited Pickup has been scheduled for April 24th and 25th, 2009.

Finance Committee 
Sherwood read a report on the March 4th Finance Committee meeting. The Annual 2009 Appropriations were discussed. A copy will be attached to the Fiscal Officer's minutes.

Building's, Parks, & Properties. 
Hall read a report on the Building's, Park, & Properties Committee meeting held March 2nd. Numerous topics were covered. A Copy will be attached to the Fiscal Officer's minutes.

Tree Grates After Discussion, Hutchison made a motion, seconded by Berry to give the Administrator the authority to sell unneeded tree gates.

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.

Blue Bell Island After discussion, Williams made a motion, seconded by Erdody to make a temporary fix at Blue Bell Island, hauling dirt from Otsego High School. Approximate cost of hauling dirt will be $14,000 from the Lands Capital Improvement Fund.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion Passed.

Land Donation After discussion, Berry made a motion, seconded by Erdody made a motion that the Council would be in favor of accepting .75 acres of land along the river across from the old medical building, east of the bridge should it come about.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.

2009 Annual Appropriations 
Fiscal Officer gave the reading of Ordinance 2009-2 Annual Appropriations.

Ordinance 2009-2 Emergency 
Sherwood made a motion, seconded by Erdody to make Ordinance 2009-2 an Emergency.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion Passed.

Ordinance 2009-2 Hall made a motion, seconded by Williams to pass Ordinance 2009-2. 

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Ordinance Passed.

Adjournment 
Hutchison made a motion, seconded by Berry to adjourn.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.  Meeting Adjourned

The meeting was adjourned till March 23, 2009 at 7:30 P.M. at the Town Hall.

 

March 23, 2009
7:30pm

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:40 P.M. in the Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors - Present:

Mr. John Berry - Present, Mrs. Linda Hall - Present,  Mr. William Hutchison - Present,  Mrs. Judy Keifer - Present,  Ms. Pamela Sherwood - Present,  Mr. Curt Williams - Present, Ms. Carolyn Erdody - Excused.

EMPLOYEES: Mr. Chad Hoffman, Mr. Donald Estep, Mrs. Karen Rader

Meeting Minutes
Sherwood made a motion, seconded by Hutchison to suspend the reading and accept the minutes of the March 9th Council meeting as submitted.  

Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.  Motion Approved.

Bills 
The Fiscal Officer submitted the bills. The Administrator asked to withdraw the Cam-Tech bill so that he could look into a discrepancy in the invoice. Sherwood made a motion, seconded by Williams to pay the bills.  

Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.  Motion Approved.

Application for Use of Public Property
  Mayor Keifer - Presented the Chamber's application for Use of Public Property submitted by Mary Poole. Sherwood made a motion, seconded by Berry to approve the use of Howard Park and the Tow Path for the Easter Egg hunt on April 4th at 1:00 pm. 

 Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.  Motion Approved.

Julie Pontash presented Applications for Use of Public Property for the Jazz Fest, Art in the Park and Art Camp. The Parks, Lands & Buildings Committee will review them at the next meeting and get back with her.

Grand Rapids Little League submitted an Application for Use of Public Property for the old middle school property during Applebutter. This was referred to the Parks Committee for review.

The Rapids Rally Car Show permit was referred to the Parks Committee for review.

Resolution 2009-1 Council discussed Naomi Twinning's request for placement of a historical sign as a result of the passage of Resolution 2009-1. Hall made a motion, seconded by Berry to approve placement of a historical sign, subject to Council's approval of the height, wording, size, composition, and location of the final product for the Underground Network to Freedom Program.  

Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.  Motion Approved.

Otsego Parents Meeting - Mayor Keifer announced that Weston requests a meeting on March 25 at the Grand Rapids Library with Otsego Parents prior to the next Board Meeting.

Administrator's Report 
The Administrator gave his report. A copy will be attached to the official minutes.

Alcohol Permits Mr. Estep announced that all alcohol permits held in the Village will renew as of June 1, 2009. Council may request a public hearing before renewal of any permits. Council agreed that no hearing was required.

Time Warner Mayor Keifer read a letter from TimeWarner regarding their stock going public.

Resolution 2009-2 The Fiscal Officer read Resolution 2009-2 - A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE OHIO DEPARTMENT OF TRANSPORTATION for salt purchase.  Resolution 2009-2 Emergency After discussion and correction in the wording, Sherwood made a motion, Hall seconded, to make Resolution 2009-2 an emergency.  

Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. So declared.

Resolution 2009-2 Hutchison made a motion, seconded by Williams for the passage of Resolution 2009-2 - A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO ENTER INTO A CONTRACT WITH THE OHIO DEPARTMENT OF TRANSPORTATION.  

Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion passed.

The Resolution's wording will be changed prior to signatures.

Sand Bags After discussion, Williams made a motion, seconded by Berry, to purchase a pallet of poly sand bags for approximately $3200 plus freight.  

Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion carried.

Mayor Keifer publicly thanked Don Estep for 26 years of service to the Village.

Sherwood thanked all who helped with the clean up of this year's flood. Councilman/Firefighter Hutchison commented that it was too bad they could not financially better themselves.

Berry brought up a question regarding open burning. State law states no open burning allowed. All complaints are to be referred to the Fire Department

Finance Committee Meeting A Finance Committee Meeting was scheduled for Wednesday April 8th at 7 pm. to review job descriptions and the employee manual.

Adjournment 
With no further business, Hutchison made a motion, seconded by Williams, to adjourn.  

Votes were: Mr. John Berry, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. The meeting was adjourned till April 13, 2009 at 7:30 P.M. at the Town Hall.

 

April 13, 2009
7:30 pm

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:40 P.M. in the Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present:

Mr. John Berry Present Ms. Carolyn Erdody Present Mrs. Linda Hall Present Mr. William Hutchison Present Mr. Curt Williams Present Ms. Pamela Sherwood Present

EMPLOYEES: Mr. Chad Hoffman, Mrs. Karen Rader

VISITORS: Deputy John Hillard

Minutes
The minutes of April 13, 2009 Meeting Berry made a motion, seconded by Hutchison to approve the minutes as corrected.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Minutes Approved as corrected.

Bills
After review of bills, Erdody made a motion, seconded by Williams to pay the bills.  

Votes were: Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye. Bills approved.

Administrator's Report
The Administrator gave his report. A copy will be attached to the Interim Fiscal Officer's minutes.

Hoffman also reported that he and the Interim Fiscal Officer met with officials from Huntington Bank regarding their service fees. It was determined that the Village would be better off changing their accounts to Public Funds Checking accounts. The General account was not expected to have any fees associated with it and the Waterworks account was estimated to have between $50-75.00 in monthly fees. We will monitor this for a couple months to see how it all works out.

Hoffman also brought up the need for new signature cards since Mr. Estep has retired.  Erdody made a motion, seconded by Sherwood to allow Karen Traister Rader and Chad Hoffman to be dual signers on the General Corporate account and to be listed on the safety deposit box.  

Votes were: Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye Motion Approved.

Sheriff's Report
Deputy Hillard gave the Sheriff's Report. He verified that the covered hours should be upped to 208 for the summer (starting May through October). He was made aware of a couple vehicles that have been seen driving recklessly through the Village. He will have the Deputies be on the look out.

Communications
Denise Krabill e-mailed the Mayor notifying her that the next Block Watch meeting is scheduled for April 23, 2009 at 6:30 pm at the Wesleyan Church.

The Great Ohio Bicycle Adventure will be coming through town on Wednesday June 24th. They will be stopping for a snack at the Fire Hall. There will be no action required by the Village. They are contacting all law enforcement officials.

Mayor Keifer read a letter from the Commissioners regarding additional landfill fees in the Governor's bill. The Commissioners are asking for community support to eliminate these fees. Sherwood & Hall agreed that we should send something to Representative Gardner and Wagner to support their efforts.

Mayor Keifer read the Township Trustees offer to purchase some of the old Middle School property. It was noted that only two trustees (Heyman & Limes) signed the offer. Sherwood mentioned that the residents of Grand Rapids have already purchased the property and shouldn't have to "purchase" it again as part of the Township.

Interim Fiscal Officer's Report
The Interim Fiscal Officer reported that there was not enough monies appropriated for the County Auditor's Property Tax Collection Fees. $25.80 added to the original appropriations.

Committee Reports
Buildings, Parks, Properties & Maintenance Committee
Hall gave her report from the Bldgs, Parks, Properties, & Maintenance Committee that was held on March 25, 2009. A copy is attached. She read Resolution 2009-3 RESOLUTION OF INTENT TO PROVIDE PROPERTY FOR A GRAND RAPIDS FIRE HALL.

Hoffman shared his findings upon looking into the tree purchase for Town Hall Park.

Hoffman gave an update on the Canal issue. He met with the State Park. They are going to put in a request for a State Engineering Study. Randy Gardner is helping to try to speed things up in pushing through the request.

Berry made a request for an Executive Session regarding property. It was decided to continue through the Committee Reports before proceeding with the session.

Finance Committee
 Sherwood gave her report from the Finance Committee meeting that was held April 8th, 2009. A copy will be attached to the minutes.

Hutchison made a motion, seconded by Berry to accept the recommendation of the Finance Committee to adopt the new Village Organization Chart and adopt the changes in the Employee Manual.  

Votes were: Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; 4, Aye; Mr. Curt Williams, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye. Motion Approved.

Hutchison made a motion, seconded by Erdody to update the Rules of Council as recommended by the Finance Committee.  

Votes were: Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye. Motion Approved.

Hall made a motion, seconded by Williams to accept the Interim Fiscal Officer's Job Description as recommended by the Finance Committee.  

Votes were: Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye. Motion Approved

Executive Session Berry made a motion seconded by Williams to go into Executive Session with the Mayor, Administrator, Interim Fiscal Officer and Council present to discuss the fire hall.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Executive Session Begun.

Sherwood made a motion, seconded by Hutchison to go back into regular session.  

Votes were: Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye. Executive Session Ended.

Resolutions & Ordinances
Resolution 2009-3
The Interim Fiscal Officer read Resolution 2009-3: RESOLUTION OF INTENT TO PROVIDE PROPERTY FOR A GRAND RAPIDS FIRE HALL in its entirety. Sherwood made a motion, seconded by Hall to suspend the rules and declare Resolution 2009-3: RESOLUTION OF INTENT TO PROVIDE PROPERTY FOR A GRAND RAPIDS FIRE HALL an emergency so that information can be expediently delivered to the Township.  

Votes were: Mrs. Linda Hall, Aye; Mr. William Hutchison, Ney; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye. So declared an emergency.

The Interim Fiscal Officer read Resolution 2009-3: RESOLUTION OF INTENT TO PROVIDE PROPERTY FOR A GRAND RAPIDS FIRE HALL for passage by title only. Sherwood made a motion, seconded by Williams to pass Resolution 2009-3: RESOLUTION OF INTENT TO PROVIDE PROPERTY FOR A GRAND RAPIDS FIRE HALL.  

Votes were: Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye. Motion approved.

Ordinance 2009-3
The Interim Fiscal Officer read Ordinance 2009-3 AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO. 2008-7 ESTABLISHING PAY SCHEDULES FOR THE VILLAGE OF GRAND RAPIDS, AND DECLARING IT AN EMERGENCY in its entirety. Hall made a motion, seconded by Erdody to suspend the rules and declare Ordinance 2009-3 AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO. 2008-7 ESTABLISHING PAY SCHEDULES FOR THE VILLAGE OF GRAND RAPIDS, AND DECLARING IT AN EMERGENCY.  

Votes were: Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye. So declared an emergency.

The Interim Fiscal Officer read Ordinance 2009-3 AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO. 2008-7 ESTABLISHING PAY SCHEDULES FOR THE VILLAGE OF GRAND RAPIDS, AND DECLARING IT AN EMERGENCY for passage by title only. Hall made a motion, seconded by Williams to pass Ordinance 2009-3 AN ORDINANCE AMENDING SECTION 1 OF ORDINANCE NO. 2008-7 ESTABLISHING PAY SCHEDULES FOR THE VILLAGE OF GRAND RAPIDS.  

Votes were: Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye. Motion approved.

OLD BUSINESS
Event Permits
Council discussed the event permits presented to the Bldgs, Parks, Properties, & Maintenance Committee. It was recommended to table the Little Leagues request till the April 27th meeting so that Margo Deidrick could be present with paperwork pertaining to her Application.  Hutchison made a motion, seconded by Williams, to approve the Grand Rapids Arts Council's request to use the towpath area for the Sunset Jazz & Art Festival on August 16, 2009.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion approved.

Sherwood made a motion, seconded by Hutchison to approve Grand Rapids Arts Council's request for the use of the Town Hall Park for the Arts in the Park on July 11th & 12th.  

Votes were: Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye. Motion Approved 

Hutchison made a motion, seconded by Berry to approve the Grand Rapids Arts Council's request to use Howard Park for Summer Arts Camp June 8-12, 2009.  

Votes were: Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye. Motion Approved.

Williams made a motion, seconded by Hutchison to approve the Grand Rapids Chamber of Commerce's request to use Main Street for a Car Show during Rally Days on July 12, 2009.  

Votes were: Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye. Motion Approved.

NEW BUSINESS
Fiscal Officer
Mayor Keifer made a recommendation to appoint the Interim Fiscal Officer - Karen Rader, to be the new Fiscal Officer. Erdody made a motion, Hutchison seconded the motion to appoint Karen Traister Rader as the Village Fiscal Officer with a 6 month probationary period effective immediately.  

Votes were: Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye. Motion Approved

Flower Purchase Erdody made a motion, seconded by Berry, to allow Sherwood to spend $125.00 to purchase flowers for her to plant on public property.  

Votes were: Mr. Curt Williams, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye. Motion Approved

Fire Hall Roof Hutchison made a motion, seconded by Erdody, to remind the Township Trustees that per the Fire Hall lease, they are responsible for repairs; therefore, Council denies their request.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion Approved

Adjournment
Erdody made a motion, seconded by Williams, to adjourn.  

Votes were: Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Mr. William Hutchison, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Motion Approved

The meeting was adjourned till April 27, 2009 at 7:30 P.M. at the Town Hall.

 

April 27, 2009
7:30 pm

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:15 P.M. in the Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Mr. John Berry- Present;  Ms. Carolyn Erdody - Present;  Mrs. Linda Hall - Present;  Mr. William Hutchison - Excused;  Mr. Curt Williams - Present;  Ms. Pamela Sherwood - Present

EMPLOYEES: Mrs. Karen Rader

VISITORS:
Naomi Twinning, Al Rekhlau, George Foos, LeAnna DiFeterici, Mary Poole, Shaun Downey, Mr. Al Rehklau, Mr. John Sharrock, and Mr. Les Tanner

FINANCIAL DOCUMENTS:
The Fiscal Officer distributed the March 2009 Bank Reconciliation and Fund Status to Council members and the Revenue Status and Appropriation Status Reports to the Finance Committee prior to the meeting.

MEETING MINUTES:
Erdody requested that the word Interim be inserted in the April 13th minutes so that Rader's title read Interim Fiscal Officer since she wasn't appointed Fiscal Officer till later in the meeting.  Sherwood made a motion, seconded by Williams to suspend the reading and accept the minutes of the April 13th meeting with the word Interim placed before the Fiscal Officer title.  

Votes were: Mr. William Hutchison, Excused; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye. Minutes Accepted.

BILL REVIEW & PAYMENT:
Erdody made a motion, seconded by Sherwood to pay the bills from April 14th thru April 27th, 2009.  

Votes were: Mr. William Hutchison, Excused; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye. Bills Paid.

VISITORS:
Naomi Twinning presented her project to members of the audience. She advised Council that the sign was being worked on.

Mr. Rehklau wondered why the VFW Pavilion was not being used for Rhythm in the Park. He was referred to the Historical Society.

Mr. Rehklau, Mr. Tanner, & Mr. Sharrock spoke on the disrepair of the railroad tracks on Wapakoneta Road and if there was anything we could do about them. He was told that we have sent numerous letters to the Railroad and are trying to get them repaired.

Chamber representative Mary Poole presented her Application for Use of Public Property for the use of the Town Hall Park on Wednesday, June 24th to provide food/snacks for the Great Ohio Bicycle Adventure. They will be setting up at 6:00 am and will be using the Park until 2:00 pm.  Sherwood made a motion, seconded by Berry, to allow the Chamber of Commerce to use the Town Hall Park on Wednesday, June 24, 2009 from 6:00 am - 2:00 pm to provide food/snacks for the Great Ohio Bicycle Adventure.  

Votes were: Mr. William Hutchison, Excused; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye; Mr. John Berry, Aye. Motion Carried

Cub Scout Pack 235 representative, LeAnna DiFeterici, presented her Application for Use of Public Property for use of Labino Park during Applebutter. This was deferred to the next meeting to make sure all stipulations required were listed on the Application.

Village resident, Shaun Downey, voiced his concerns over the possible location of the new fire hall on the old Middle School Property. He was referred to the Township Trustees.

Township Trustee, George Foos, spoke to voice his position, as a Trustee, regarding the location of the Fire Hall. His handout is attached. Hall asked for clarification as to his attendance and if he was addressing Council as George Foos, one township trustee or the consensus of the Township Trustees. Mr. Foos replied that he was there as 1 trustee, 1 parent, and 1 property owner.

ADMINITRATOR'S REPORT:
Mayor Keifer read the Administrator's report is Hoffman's absence. A copy is attached to the minutes.

Erdody clarified the Historical Societies position being half of the total project. If it was to go over the $24,000 estimate given to the Historical Society, as long as the Historical Society was given the bills for the total amount, they would pay half of the total amount.

Williams made a motion, seconded by Sherwood, to go ahead with the proposed Blue Bell Island project.  

Votes were: Mr. William Hutchison, Excused; Mrs. Linda Hall, Aye; Mr. Curt Williams, Aye; Ms. Pamela Sherwood, Aye; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye. Motion Carried.

Discussed the Town Hall Park Tree. Berry will look into spot lights to illuminate the existing tree vs. planting a new one. Sherwood questioned the type of tree Hoffman was pricing.

COMMUNICATIONS:
Margo Deidrick was not here. The request for use of the Middle School property during Applebutter was tabled till a later date when she could be present. It was noted that we don't have current insurance on Youth Baseball.

A letter was sent to the Arts Council requesting a copy of their current insurance policy or all approved applications will be voided.

Mayor Keifer stated that she attended the Block Watch meeting. An identity theft handout was given out. A copy will be at the Administrative Offices and will be put on the web site.

ADJOURNMENT:
With no further business, Erdody made a motion, seconded by Hall, to adjourn.  

Votes were: Mr. William Hutchison, Excused; Mr. John Berry, Aye; Ms. Carolyn Erdody, Aye; Mrs. Linda Hall, Aye; Ms. Pamela Sherwood, Aye; Mr. Curt Williams, Aye.

The meeting was adjourned till May 11, 2009 at 7:30 P.M. at the Town Hall.

May 11, 2009
7:30 pm

 

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:20 P.M. in the Town Hall. 
Mayor Keifer called the meeting to order with the following members and visitors present:

John Berry - Present; Carolyn Erdody - Present; Linda Hall - Present; William Hutchison - Present; Curt Williams - Present; Pamela Sherwood - Present

EMPLOYEES: Chad Hoffman, Administrator; Karen Rader, Fiscal Officer

VISITORS: Mary Poole, GRACC

Minutes 
Erdody made a motion, seconded by Hall, to accept the minutes as written.  

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Curt Williams, Aye; Pamela Sherwood, Aye. Minutes Accepted

Payment of Bills 
Erdody made a motion, seconded by Williams, to pay the bills dated April 28th thru May 11th.  

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye. Bills Paid

Visitors 
Mary Poole submitted her application for use of public property for Rapids Rally Days on July 11th and 12th. A craft show on Sunday along the towpath has been added. The parade lines up at 10:30 and goes through town by 11:00 am. It was clarified that the crafters are only allowed have their vehicles by the Lincoln Street Bridge long enough to unload. Erdody advised Council that she would be supervising this. Mrs. Poole was reminded that there would be no blocking off of any parking spots. The ice cream social and chicken bbq are scheduled.

Hutchison made a motion, seconded by Berry, to approve the Chamber's Application for Public Use for Rapids Rally Days as submitted.  

Votes were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; Carolyn Erdody, Aye; John Berry, Aye. Application Approved

Fiscal Officer's Report
The Fiscal Officer distributed the April 2009 Bank Reconciliation and Fund Status to Council Members and the Revenue Status and Appropriation Status Reports to the Finance Committee prior to the meeting.

She also explained the need for the Supplemental Appropriations to allow for the Change in Market Value decreases in the UBS funds.

Administrator's Report
The Administrator gave his report. A copy is attached to the original minutes.

Hutchison made a motion, seconded by Sherwood, to go ahead with the seeding of the Middle School property by D&D Landscaping.  

Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye. So Ordered.

Erdody made a motion, seconded by Sherwood, to make a motion to allow the Village Administrator to enter into an agreement with Nelson Tank to provide the technical specification and project inspection services for a cost of $5200.00.  

Votes were: Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye. So Ordered.

Hutchison made a motion, seconded by Williams, to have the Administrator to move forward with the Blue Bell Island project using the extra course of blocks.  

Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. So Ordered.

Hoffman noted that the April 29th certified letter was picked up by the Train on Friday the 8th.

3 letters went out today for lawn mowing.

The Fiscal Officer is looking into creating a new fund specifically for the Memorial Flower Fund that needs to be created. We will be getting contributions to be used solely for planting flowers within the Village. These monies will be put in the new fund.

Hoffman spoke with Sherwood about re-doing the landscaping at the Municipal Offices.

Sheriff's Report 
Sergeant Konrad noted that our numbers are staying pretty steady. He also advised Council that our coverage hours have increased and will remain so through November.

Communications 
We received a request from the VFW Post 97 for use of Public Property for a Memorial Day Parade and Remembrance ceremony on May 25th, 2009.

Williams made a motion, seconded by Berry, to approve the Application for use of Public Property for a Memorial Day Parade and remembrance ceremony at Howard Park on May 25th, 2009.  

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye. Application Approved

Cub Scout Pack 325 requested the use of Labino Park (not to include the Tennis Courts) for Applebutter Fest. Hoffman stated that the application included all information that was included in last year's approved application.  Erdody made a motion, seconded by Hall, to approve the Cub Scout Pack 325's Application to use Labino Park for Applebutter.  

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye. Application Approved

Margo Deidrick, from the Little League, was not at the meeting again. She had been advised that if she was not at this meeting, it would not be advisable to table her Application for Use of the old Middle School property for Applebutter much longer. She is still waiting for proof of parking.

A motion was made by Hutchison, seconded by Berry, that in observance of Memorial Day, there would be no meeting but the Fiscal Officer would be allowed to pay any necessary bills.  

Votes were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye. So Ordered

Old Business
Mayor Keifer stated that it was brought to her attention that a couple years back, Council passed a motion not to cut down healthy trees. To remove the Howard Park Tree would be going against Council's own motion. She would like to pursue lighting the tree.

New Business
 It was noted that there is a section of sidewalk in front of a downtown business that is lifting. Hoffman noted that the owner is aware of it and will be repairing that as well as the area left by the removal of the underground gasoline tanks.

It was noted that the asphalt on Front Street is cracking and in the alley behind Miss Allies is deteriorating. Sherwood noted that we may need to have to look into possible paving projects in the future.

Council Comments Hoffman noted that the Blue Bell Island project has a possible start date of Monday May 18th with approximately a week for completion.

Erdody noted that the weeds in the area behind the parking lot on the canal side need attention. Williams noted there is a Scout looking for an Eagle Scout project. He will check to see if this would be something he would be interested in and Hoffman will look into who originally did the landscaping to see what cost would be involved for the original landscaper to come look at the area.

Adjournment Hutchison made a motion, seconded by Erdody, to adjourn.  

Votes were: John Berry, Ney; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye.  

The meeting was adjourned till June 8, 2009 at 7:30 P.M. at the Town Hall.

 

May 25, 2009

In observance of Memorial Day, there was no meeting held.

 

June 8, 2009
7:30 pm

The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:40 P.M. in the Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present:

John Berry, Present; Carolyn Erdody, Present; Linda Hall, Present; William Hutchison, Present; Curt Williams, Present; Pamela Sherwood, Present

EMPLOYEES: Karen Rader
VISITORS: Bill Linebaugh, Brandon Corpus, John Sharrock, Les Tanner, Margo Deidrick

Minutes of the May 11, 2009 Meeting Erdody made a motion, seconded by Hall, to suspend reading of minutes and approve as submitted.  

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye. Motion Carried

Payment of Bills: Council reviewed the bills written from May 12 thru May 29th that were authorized to be paid at the May 11th meeting.  Hutchison made a motion, seconded by Erdody, to pay the bills submitted for payment for the time period of June 1st thru June 8th.  

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye. Motion Carried

Visitors:
Little League Baseball:  
Margo Diedrick supplied the Mayor with the insurance paperwork (that was to be signed on June 9th, 2009) and an e-mail from Bernie Scott/Jim Garber okaying the parking at the Elementary School. Discussion was held on the application, and Hutchison made a request for no parking in the right-of-way along Third Street as well as the previously discussed Wapakoneta.  Berry made a motion, seconded by Williams, to approve the Little Leagues' Application for use of the old Middle School Property for Applebutter pending the Administrator's approval of the paperwork and there being no parking in the right-of-way along Third Street.  

Votes were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye. Motion Carried

Mayor Keifer also again requested the insurance for the ball diamonds.

TLEW Railroad - Bill Linebaugh  wanted Council to know that they are trying to bring back the Railroad to Grand Rapids. He wanted to confirm that Council received their letters.  Hall explained the desire to work with the railroad, but would have to work within the constraint of Village laws.

Council set a Committee of the Whole meeting for 7:00 pm on Wednesday, June 24th, 2009 at the Administration Building to discuss the concerns of the railroad. Hall stated she would be unable to attend.

John Sharrock Wanted to know if anyone could help Mr. Linebaugh with grant processes. He was referred to Tom Blaha of the Wood County Economic Development. Mayor Keifer stated she would check with Mr. Marsh and referred any remaining issues to the Committee of the Whole meeting.

Les Tanner Wanted clarification as to who determined where the fire hall was going to be and who was going to pay for it. Mayor Keifer clarified that all -  Council did was to OFFER the property to the Township. She stated that Council has nothing to do with the funding of the Fire Hall.

Brandon Corpus - Scout Troop 325 Mr. Corpus presented Council with plans for the landscaping of the Log Cabin that he is working on for his Eagle Scout Project. The project would be overseen by landscaper Lucas Braatz and will be sponsored and funded by the Historical Society with no cost to the Village. Council agreed that the general idea of the project looked good, but Mayor Keifer stressed that before Council could approve, he would need to get all details finalized with the Historical Society.

Administrator's Report 
The Mayor read the Administrator's Report in his absence. Rader stated that we received the Arts Council's insurance Friday.

Fiscal Officer's Report 
The Fiscal Officer noted the need for Supplemental Appropriations needed to transfer suspended Water Deposit into the Water/Sewer accounts. This is not a common occurrence, therefore, overlooked in the permanent appropriations.

Sheriff's Report
Lt. Rod Konrad introduced himself as Deputy Hillard's replacement and gave his report. He will continue to e-mail the Mayor with the reports and gave his contact information.

Communications 
The Mayor read a letter from the Applebutter Fest requesting advertising. Hutchison made a motion, seconded by Berry to place a business card ad for $50.00 in the Applebutter publication.  Rader will send our ad to the Advertising Committee.  

Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye. Motion Carried

Application for Public Use 
Mayor Keifer read the Historical Society's request for Use of Public Property. She advised Council to review it and will discuss it at the next meeting with Mr. Kryder in attendance.

Committee Meetings
 The Mayor requested a Safety and Welfare Committee meeting to discuss the Block Watch's curfew request and to look at the traffic mess at the elementary school. A meeting was scheduled for July 8th at 7:00 pm at the Administration Building.

The Mayor also requested a Parks & Buildings Committee meeting to discuss the Bluebell area, the Howard Park Tree and the new property at Wapakoneta & Second St. A meeting was scheduled for July 8th following the Safety & Welfare meeting.

Rader will post the meetings.

Town Hall Board of Control Erdody updated Council on the projects the Town Hall Board of Control has completed on the Town Hall and the plan to add lighting to the stairs for safety purposes.  She also notified Council of seven upcoming events.

Ordinances 
Ordinance 2009-04 
The Fiscal Officer read Ordinance 2009-04 - AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO TAKE BIDS FOR THE RECOATING OF THE 400,000 GALLON ELEVATED WATER STORAGE TANK.   Sherwood made a motion, seconded by Hutchison, to declare Ordinance 2009-04 - AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO TAKE BIDS FOR THE RECOATING OF THE 400,000 GALLON ELEVATED WATER STORAGE TANK an emergency.  

Votes were: Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye. So Declared

Ordinance 2009-04 
The Fiscal Officer read Ordinance 2009-04 - AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO TAKE BIDS FOR THE RECOATING OF THE 400,000 GALLON ELEVATED WATER STORAGE TANK by title only for passage.  Erdody made a motion, seconded by Berry, to approve Ordinance 2009-04 - AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO TAKE BIDS FOR THE RECOATING OF THE 400,000 GALLON ELEVATED WATER STORAGE TANK.  

Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. Ordinance Approved

Ordinance 2009-05 
The Fiscal Officer read Ordinance 2009-05 - AN ORDINANCE TO REQUEST THE AUDITOR TO ASSESS LOTS AND LANDS OF THE VILLAGE OF GRAND RAPIDS FOR THE LIGHTING OF STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES.  Sherwood made a motion, seconded by Berry, to declare 2009-05 - AN ORDINANCE TO REQUEST THE AUDITOR TO ASSESS LOTS AND LANDS OF THE VILLAGE OF GRAND RAPIDS FOR THE LIGHTING OF STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES an emergency.  

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Nay; Pamela Sherwood, Aye; Curt Williams, Aye So Declared

Ordinance 2009-05
The Fiscal Officer read 2009-05 - AN ORDINANCE TO REQUEST THE AUDITOR TO ASSESS LOTS AND LANDS OF THE VILLAGE OF GRAND RAPIDS FOR THE LIGHTING OF STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES by title only for passage.  Erdody made a motion, seconded by Berry, to approve 2009-05 - AN ORDINANCE TO REQUEST THE AUDITOR TO ASSESS LOTS AND LANDS OF THE VILLAGE OF GRAND RAPIDS FOR THE LIGHTING OF STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES.   

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Ordinance Approved

New Business 
The Mayor advised Council that she is going to have the Administrator check a couple items placed in the sidewalk to make sure they are complying with the Village Sidewalk Policy.

She also stated that she contacted the Trustees to have the West Street ditch mowed on Saturday and they did it on Monday.

She showed an Honor Flight Program brochure and stated that while the Village could not donate, if there were any individuals or business who would like to, it is a great cause.

Adjournment Hutchison made a motion, seconded by Erdody, to adjourn.  

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye.

The meeting was adjourned till June 22, 2009 at 7:30 P.M. at the Town Hall.

 

June 22, 2009
7:00 pm

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:45 P.M. in the Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present: 

Council:  John Berry, Present; Carolyn Erdody, Present; Linda Hall, Present; William Hutchison, Present; Curt Williams, Present; and  Pamela Sherwood Present

EMPLOYEES
: Chad Hoffman, Karen Rader

VISITORS: Brandon Corpus, Julie Pontasch, Steve Kryder

Minutes
Sherwood made a motion, seconded by Erdody, to suspend the reading of the minutes and approve them as submitted.   

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye. Minutes Approved

Bills
Erdody made a motion, seconded by Sherwood, to approve payment of the bills from June 9th thru June 22, 2009.   

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye. Bills Approved for Payment

Visitors
Julie Pontash - Arts Council: 
Pontash requested a change in the setup from the previously approved Application for Use of Public Property for the 2009 Jazz Fest. They would like to set a tent up outside the cabin between the cabin and the beer wagon. The Health Department requires a tarp to be on the ground and the Arts Council is going to put up a tent over the tarp for food service. The Festival Committee will be required to make any repairs required should the grass be damaged because of the tarp.

Hutchison made a motion, seconded by Williams, to allow the Jazz Fest to put down a tarp and canopy for food west of the Boy Scout Cabin.   

Votes were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye. Request Approved

Steve Kryder - Historical Society:  Council discussed the Application for Use of Public Property for the 2009 Applebutter Fest. It was decided to add the closure of Third Street between Bridge Street and Wapakoneta to item #6 in their Exhibit.

Hutchison made a motion, seconded by Hall, to approve the Historical Society's Application for Use of Public Property for the use of the Village as stated in Exhibit A and to include the closure of Third Street between Bridge Street & Wapakoneta Road.

Votes were: Pam Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye. Application Approved

Trash Containers - Kryder presented a 50/50 proposal to refurbish the trash containers. He was referred to the Administrator's Report.

Blue Bell Island - Kryder presented a preliminary drawing for the Phase II Landscape. He was referred to the July 8th Parks Committee meeting.

Brandon Corpus - Eagle Scout Project:  Corpus presented Council with his plans for the cabin landscaping project. The Historical Society gave him direction as to what type of plants to choose for planting.

Mayor Keifer questioned who was going to maintain the gardens once they are planted. Kryder stated the Historical Society will maintain the area.

Williams made a motion, seconded by Hall, to approve Brandon Corpus' Eagle Scout project at the Log cabin with the Historical Society maintaining the area.

Votes were: Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye. Project Approved

Administrator's Report
The Administrator gave his report. A copy will be attached to the Fiscal Officer's minutes.

Hoffman also stated that the Bluebell area will be hydro seeded as opposed to slit seeded. Sherwood will have her plans for Phase II to Hoffman by the July 8th meeting.

Trash Containers: We have to pay to ship the containers to Mills at a cost of $70-$75. Once we get the first set back, we can decide if we want to refurbish the rest of purchase new. Kryder reiterated that the Historical Society will pay for half the cost.

Elevated Tank - MC was the low bid. Nelson Tank recommends them stating that we will not have any problems with this company. Sherwood made a motion, seconded by Erdody, to award the contract to MC Sandblasting for the water tower project at a cost of $61,000.00.   

Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. Motion Approved

New Custom Mechanical - Hoffman explained that the bill for New Custom Mechanical was for a gear box used at the Sewer Plant. Don Grimm helped us out by purchasing the box through him in order to be able to purchase it immediately.

Fiscal Officer's Report
May Financial Reports were handed out to Council in their weekly packets. Also included were 2 supplemental appropriations to account for the Change in Market Value for May as well as the Accrued Interest due to the sale of a product.

Communications
The Mayor read a letter from the Grand Rapids Trustees requesting a meeting to discuss the old Middle School Property. Due to the resolution being adopted making the land available to the Trustees for lease should they decide to take advantage of it for the purpose of a fire hall, there is no reason for a meeting. Hoffman made a note that the lease is an assignable lease.

The Mayor read a letter from the Department of Interior regarding the Howard House being accepted as a part of the National Underground Railroad Network to Freedom. The letter and certificate will be given to the Historical Society to put on display at the Town Hall.

Committee Meeting
 Mayor Keifer reminded Council of the June 24th Committee of the Whole to be held at the Administration Building at 7:00 pm to discuss the railroad.

She also reminded Council of the Safety & Welfare Committee and Parks & Buildings Committee meetings to be held on July 8th at 7:00pm at the Administration Building.

Great Ohio Bike Adventure
Erdody reminded Council of the Great Ohio Bike Adventure coming through town on the 24th and asked that caution be used as a lot of bikes would be coming through the Village.

Discussion was held as to whether the Chamber had requested use of the property. Williams made a motion, seconded by Berry to allow GOBA to come through town and for the Chamber of Commerce to put up a tent in Howard Park but not be allowed to do anything without PRIOR approval in the future.  

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Reluctantly - Aye; William Hutchison, Reluctantly - Aye; Pamela Sherwood, Reluctantly - Aye; Curt Williams, Aye. Motion Approved

Adjournment
Williams made a motion, seconded by Hutchison, to adjourn.

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye.

The meeting was adjourned till July 7, 2009 at 7:30 P.M. at the Town Hall.

July 13, 2009
7:30 pm

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:50 P.M. in the Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:     John Berry, Absent (Arrived Late); Carolyn Erdody, Present; Linda Hall, Present; William Hutchison, Present; Curt Williams, Present; Pamela Sherwood, Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Les Heyman, Mary Poole

 

Minutes
Erdody made a motion, seconded by Williams to suspend the reading of the minutes and accept them as submitted.  

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye. Minutes Approved

Keifer noted that Council had previously approved the use of Howard Park for the GOBA event.


Payment of Bills   (Berry arrived at this time.)
Erdody made a motion, seconded by Hutchison to pay the bills submitted for the time period of June 23 thru July 13.  

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye. Bills Approved


Visitors
Les Heyman - Grand Rapids Fire Hall Heyman asked if there was anything could do to renegotiate the Middle School property. He stated that they do not want a lease and that they want to purchase the property. Council will take under consideration.


Administrator's Report

Hoffman read his report - a copy of which is attached to the minutes.

He also stated that he has had two verbal requests regarding public right-of-way.

1. The Funeral Home - They would like to fill in the area between the existing sidewalk and the asphalt parking lot. He would like to replace the grass with concrete. Council needs to approve/disapprove.

2. There are poles along Mill that are left over from when the siren was on the old water tower. A resident at the corner of Third and Mill is requesting permission to put his security light on the pole which is in the right-of-way.

Also -

There is a letter from the Sheriff's Department regarding the new hourly rate. Our hourly rate will rise as of July 1st. It is built into our contract that we accept any wage increase awarded.

A local contractor is looking into sealing cracks in our streets and spray patching the alligator cracking. The maximum we are probably looking at for street repairing is $8000.00.

After discussion, Hall made a motion, seconded by Erdody, requesting that both of right-of-way projects put their project in writing so that Council knows exactly what the want to do.     

Votes were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye.   Motion carried.   The office will send a letter to both residents. Council will discuss further after receiving the written requests.

Erdody questioned the disrepair of the sidewalk in front of the Leather Shop. Mayor Keifer noted that the property owners are aware of the problem.


Fiscal Officer's Report

The June 2009 Bank Reconciliation and Fund Status reports were distributed to Council in their packets. The June 2009 Revenue Status and Appropriation Status reports were also distributed to the Finance Committee in their packets.

She also explained the need for the Supplemental Appropriations to allow for the Change in Market Value and decrease in Accrued Interest in the UBS funds.


Sheriff's Report
Deputy Konrad gave the Sheriff's report.


Communications
Block Watch - The Mayor read an e-mail from Denise Krabill regarding the Block Watch Program. Ms. Krabill requested the Village to help fund the block watch signs for the two parks. After discussion, the Mayor will get the exact look of the proposed sign and Council can discuss it further at the next meeting.

Car Show - Mayor Keifer let Council know that Chet Vollmar and his group did follow up with a door to door letter to residents affected by the road closure during the car show. The car show got great reviews.

TimeWarner - The Mayor passed around a letter from TimeWarner discussing their new digital channel lineups.

TLEWR - The Mayor read a Public Notice from the railroad regarding the closure of Wapakoneta Road July 17th thru July 21. If there is a weather delay, the closure will be moved to the next week-end.


Committee Reports
Committee of the Whole
John Berry gave his report. A copy is attached.  Williams made a motion, seconded by Hutchison, to go to the next step to get the railroad to clean up their property by contacting Mr. Potter.   

Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye.     Motion Carried

Safety Committee
John Berry gave his report. A copy is attached. The Mayor asked Mrs. Poole (as a Chamber representative) to bring the 2-hr parking issue at one of their meetings.

Buildings, Parks, Properties, & Maintenance Committee
Linda Hall gave her report. A copy is attached.  Hutchison made a motion, seconded by Williams, to trim the tree at Howard Park from the bottom up. Village employees will trim starting with up to 6-8 feet.     

Votes were: Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye. Motion Carried

The Mayor would like Council's permission for her and the Administrator to continue with the Memorial Park idea and bring ideas to Council. So given.

2010 Estimate of Revenue 
Council discussed the presented Estimate of Revenue for 2010.  Sherwood made a motion, seconded by Erdody, to accept the Estimate of Revenue to be submitted to the Wood County Budget Committee for the period beginning January 1, 2010.     

Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. Estimates Approved


New Business
Sherwood mentioned that there are no street signs on Third Street. The Administrator advised that the signs are on order.

Curt Williams brought up the possibility of losing our library. Encouraged all to write a letter or call our representatives.

Resident Judy Keifer stated that the Otsego School Board is discussing getting funding without going to the taxpayers. People need to voice their opinions to the School Board and Mr. Garber.

Adjournment
With no further business, Erdody made a motion, seconded by Williams, to adjourn.   

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye.     

The meeting was adjourned till July 27, 2009 at 7:30 P.M. at the Town Hall.

 

July 27, 2009
7:30 pm

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:35 P.M. in the Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present:

John Berry, Present; Carolyn Erdody, Present;  Linda Hall, Present;  William Hutchison, Present;  Curt Williams, Present; Pamela Sherwood, Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Nelson Zulch, Mary Poole

Minutes
Erdody made a motion, seconded by Hutchison to suspend the reading and approve the minutes of the July 13th meeting as submitted.

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye. Minutes Approved

Bills
Erdody made a motion seconded by Williams, to accept and pay the bills from July 14th thru July 27th. 

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye. Bills Approved

Visitors
Nelson Zulch - requests to put a dusk to dawn light on the pole in the corner of the Alley and Mill Street facing east. The Mayor informed Mr. Zulch that she needed to contact Mr. Marsh and then Council will act on it.

Naomi Twinnig - Thanked Council and the Mayor for their help in getting the Howard Home on the Underground Railroad system.

Administrator's Report
The administrator gave his report, a copy is attached.

The Mayor requested that the Administrator will put together a letter to township concerning their request to install a weather siren on the water tower requesting more information. Once we get that a Committee meeting will be scheduled.

The Village received a letter from Suburban stating they have received their ODOT permit. Suburban will repair the leak at the bridge sometime in August or September.

Compost Facility is being abused. We may need to look into either closing it entirely or fencing in the area.

The Second Street property will be reseeded at the end of August.

Hoffman stated that Edison has stepped up their service. Street lights are being repaired in a much timelier manner.

Communications
The Chamber has submitted a Request for Use of Public Property for Canal Days. After discussion, and Sherwood's request that someone be at present at the Craft/Flea Market to make sure non-one drives on park property, Williams made a motion, seconded by Hutchison, to approve their Application for Use of Public Property for the Canal Days event on September 12 & 13 with the additions of no fire pits allowed; the craft show being on September 12; and camping will be allowed from Friday at noon until Monday at noon. 

Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye. Permit Approved

The Mayor addressed Mr. Hobbs' letter and drawing regarding widening the sidewalk in front of the Funeral Home. After discussion, Erdody made a motion, seconded by Sherwood to approve Wright-Hobbs Funeral Home's request as per their letter and drawing.  

Votes were: Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Ney. Request Approved

Committee Meetings
Williams gave his report on the July 22nd meeting of the Industrial and Commercial Development meeting. A copy is attached.

Hoffman discussed the State Route 295 changes once Alternate 24 has been completed and the possibility of extending SR 295 through the Village down to SR 6 to promote business growth.

Sherwood made a motion, seconded by Erdody, to authorize the Administrator to look into extending SR 296 from south of the bridge, to SR 65 to Wapakoneta, and down Wapakoneta to Route 6.  

Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. Motion Approved

Berry requested more keywords for our website to get more traffic to the site to promote our industrial park.

Old Business
Neighborhood Block Watch - The Mayor showed Council two other options for block watch signs in addition to the one the Grand Rapids Block Watch has used.

After discussion of possibly placing signs in Labino Park, Howard Park, and on the Organization Sign, Sherwood made a motion, seconded by Williams to purchase three (3) 12" x 18" Masked Bad Guy Neighborhood Watch Signs at $27.50 each.

Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. Motion Approved

The Block Watch was notified that Council is not going to change the curfew.

2-Hour Parking Signs - Ms. Poole stated that the Chamber had not met yet, but the business owners she spoke with thought the signs would be a detriment and that they would rather work among themselves.

Elementary School - Berry stated the Mr. Bowers said they are going to try to stage the timing of the student release to try to relieve some of the congestion at the school.

Flood Sign - A business owner spoke with Sherwood and mentioned the Flood Sign position and the condition of the area around the sign. A few other areas were mentioned as possible locations for the sign, however, it would loose part of the draw since it is located in a low area.

Erdody mentioned the tall weeds at some of the businesses in town. She was reminded that Council was to notify the Committee when they saw areas that need attention and that once a list was compiled and given to the office, notices could be sent out.

The Mayor mentioned that a number of signs had been removed by Village employees because they were in the right-of-way. This was done in compliance with Village ordinances.

Comments
Sherwood reminded everyone that the Garage Sale is approaching. Registration is July 31 through August 9 at the Olde Gilead Country Store with the actual sale being August 14th & 15th.

She also commented on the brick work downtown and how nice it looked and that the TLEW Railroad got their project done within the framework they laid down.

With no further business, Erdody made a motion, seconded by Hutchison to adjourn.  

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye.

The meeting was adjourned till August 10, 2009 at 7:30 P.M. at the Town Hall.

August 10, 2009
7:30 pm

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:05 P.M. in the Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present:

John Berry, Present; Carolyn Erdody, Absent; Linda Hall, Present; William Hutchison, Present; Curt Williams, Present and Pamela Sherwood, Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Deputy Andrew Webb

Minutes
Sherwood made a motion, seconded by Hall to accept the minutes of July 28, 2009 as submitted.

    Votes were: John Berry, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye.

 Minutes Approved

Bills
After review, Hutchison made a motion, seconded by Berry to approve payment of the bills submitted for July 28th through August 10th, 2009.

    Votes were: Linda Hall, Aye; William Hutchison, Aye; Curt Williams, Aye; John Berry, Aye; Sherwood, Aye. 

Bills Approved

Administrator's Report
Hoffman gave his report. A copy will be attached to the original minutes.

Williams made a motion, seconded by Hutchison, to approve the property owner's request to install a private security light on the existing pole located in the right-of-way with the following conditions:

1. Overhead wiring
2. Permission only - no easement
3. Permission on a day to day basis, pole may be removed at any time
4. Once existing pole is removed for any reason, the pole or replacement pole can not be placed in the right-of-way
5. The light must be installed at least 13' 6" up on the pole.

Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Linda Hall, Aye. Request Approved

Hutchison gave Hoffman information on contacts that may be able to help with the railroad situation.

Fiscal Officer's Report
The Fiscal Officer distributed the 2009 Bank Reconciliation and Fund Status reports to Council in their Friday packets. She also distributed the 2009 Revenue Status and Appropriation Status reports to the Finance Committee in their Friday Packets. She explained the need for Supplemental Appropriations to cover the July Change in Market Values.

Sheriff's Report
Deputy Andrew Webb from the Sheriff's Department gave the Sheriff's report.

Communications
The Mayor read a letter from Ron & Kathy Munk of the Mill House Bed and Breakfast regarding the Blue Bell Island Project.

Old Business
Northwest Wood Ambulance District - Berry brought the current agreement with the Northwest Ambulance District that had been changed since the original one was submitted to the Village. Berry & Keifer still have some questions so Berry will be attending the Ambulance District Meeting which are held the 1st Tuesday of the month at 7:30 pm at the Tontogany Fire Hall. The Mayor noted that the contact for the District is Jeannette Coburn at 419-352-7500 in the event Council gets any calls regarding the Districts billing.

Berry noted that there are two areas in the parking lot between Pisanellos and the Mill House that need to be cleaned up. Sherwood stated she'd look into it and see what needs to be done.

Berry also noted that the shrubs by Rita's have trees growing out of them and the shrubs themselves seem to have died off.

Berry also questioned the feasibility of a sidewalk the information booth west. Discussion was held with no outcome.

New Business
Hall questioned if the September Issue1 deadline had been brought to the attention of the Administrator.

Comments
Sherwood stated that another reason for looking into the possibility of 295 following Wapakoneta was that if traffic had to be re-routed, it could go straight south on Wapakoneta to Rt 6 instead of winding through the Village.

She also reminded Council of the Garage Sale Event this week-end and reminded everyone to be careful as they navigate through town.

It was noted that the new sidewalks on Second Street and the repair on Front Street look good.

Adjournment
Hutchison made a motion, seconded by Williams, to adjourn.

Votes were: John Berry, Ney; Linda Hall, Aye; William Hutchison, Ney; Pamela Sherwood, Aye; Curt Williams, Aye.

The meeting was adjourned till August 24, 2009 at 7:30 P.M. at the Town Hall.

August 24, 2009
7:00 pm

The Council of the Village of Grand Rapids convened in regular session from 7:30 P.M. to 7:55 P.M. in the Town Hall. Judy Keifer called the meeting to order with the following members and visitors present:

John Berry, Present; Carolyn Erdody, Present; Linda Hall, Present; William Hutchison, Present; Curt Williams, Excused; Pamela Sherwood, Present.

EMPLOYEES: Chad Hoffman

Minutes
Discussed the Minutes. Mayor Keifer noted that the first line should read "Village of Grand Rapids" and Sherwood stated that she voted AYE on payment of the Bills.

Hall made a motion, seconded by Hutchison to approve the minutes with the two corrections.  

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye. Minutes Approved

Bills
Hutchison made a motion, seconded by Berry, to pay the bills from August 11 thru August 21.  

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; John Berry, Aye. Bills Approved

Administrator's Report
Hoffman gave his report - a copy is attached to the Fiscal Officer's minutes.

(Williams arrived at 7:45 pm)

Committee Meetings
The Buildings, Parks, Properties & Maintenance Committee scheduled a meeting for Tuesday, September 1, 2009 at 7:00 pm to discuss the donation of two additional swings and their locations. The Utilities, Sidewalks, & Streetlights Committee is scheduled for 7:30 pm to discuss the increase of BG water rates and how this will affect our rates. Both meetings will be held at the Blue Bell Pavilion with a rain "place" of the Town Hall.

Old Business
Sherwood gave a report on planting areas at the parking lot by Snyders. She will get a crew together and work on getting the beds in order.

New Business
Williams wanted to know if a storage area for a "clothing bank" might be available somewhere in the community.

Council
Comments Erdody wanted to know if others have had estimated bills from Edison.

Adjournment
Hutchison made a motion, seconded by Erdody, to adjourn.

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Curt Williams, Aye; Pamela Sherwood, Aye.

The meeting was adjourned till September 14, 2009 at 7:30 P.M. at the Town Hall.

September 14, 2009
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:20 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

John Berry, Present; Carolyn Erdody, Present; Linda Hall, Present; William Hutchison, Present; Curt Williams, Present; Pamela Sherwood, Present.

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: None

Minutes Erdody made a motion, seconded by Hutchison, to accept the August 24th, 2009 minutes as submitted.  Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye.

Bills Hutchison made a motion, seconded by Williams to pay the bills dated August 25, 2009 through September 11, 2009.  Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye.

Mayor's Report 
Council discussed Applebutter passes. Rader will distribute, by mail, 3 passes to Village residents.

The Mayor stated that an Applebutter Fest Safety meeting has been scheduled for Wednesday, September 30, 2009 at 7:00 pm at the Grand Rapids Township Fire Hall. Topic to be discussed is the Applebutter Fest. Representatives from all involved will be present. Rader will post.

Administrator's Report 
Hoffman gave his report. A copy will be attached to the minutes.

Sherwood asked about the digging at the bridge. Hoffman stated it was Suburban repairing their gas leak.

Fiscal Officer's Report 
The August 2009 Bank Reconciliation and Fund Status reports were distributed in Council's packets. Additionally, the Revenue Status and Appropriation Status reports were distributed in the Finance Committee's packets.

The August supplemental appropriations for change in accrued interest were noted.

Sheriff's Report 
Deputy Konrad gave the Sheriff's report. He advised Council that their department is cracking down on the speeding through town. Mayor Keifer brought to his attention that the Sheriff's deputy was parked in the no parking area of Blue Bell Island during the Jazz Fest.

Committee Reports 
Building, Park, Properties & Maintenance Committee 
Hall gave her report from the meeting held September 1, 2009. A copy will be attached to the official minutes.  Berry mentioned sprucing up the canal area and the possibility of putting bike racks along the towpath. Hoffman mentioned there were some available at the sewer plant if they wanted to try it.

Utilities 
Committee Hutchison gave his Utilities Report. No written report was available. He reported from Hoffman's memo to the Utilities Committee - a copy is attached to the official minutes.  The Committee recommends a first reading to ORDINANCE 2009-6 - AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR WATER SERVICE and ORDINANCE 2009-7 - AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR SEWER SERVICE.

They also discussed possibility of the Village's brush policy needing to be reviewed due to abuse by commercial tree trimmers and residents who cut down entire trees.

Ordinances 
First Reading Rader read, by title only, ORDINANCE 2009-6 - AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR WATER SERVICE and ORDINANCE 2009-7 - AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR SEWER SERVICE. The Mayor reiterated that the reason for the change in rates is due to the City of Bowling Green raising their rates over the next three years.

Unfinished Business 
Williams asked if anyone had come up with a storage location for the clothing donations. He was referred to the storage locations on Route 6 and across the river.

He also questioned the status on the extension of SR 295. Hoffman stated that the process had been started and that could take a year or two to complete.

New Business 
It was noted that there were trees growing along the Town Hall (along the building itself) and Hoffman was asked to have the guys remove them.

Comments Sherwood verified that trick-or-treat had been set for October 31.

There is a new sign at the bridge stating HISTORIC DOWNTOWN with an arrow to the west. Hoffman noted that that was a benefit of being involved with the ODOT sign program.

Adjournment 
Erdody made a motion, seconded by Williams, to adjourn.  Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Curt Williams, Aye; Pamela Sherwood, Aye.

The meeting was adjourned till September 28, 2009 at 7:30 P.M. at the Town Hall.

September 28, 2009
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:10 P.M. in the Grand Rapids Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present:

John Berry - Present;  Carolyn Erdody - Present; Linda Hall - Present; William Hutchison - Present; Curt Williams - Present; Pamela Sherwood - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Julie Pontasch

MINUTES: 
Sherwood made a motion, seconded by Erdody, to approve the September 14, 2009 minutes as submitted.

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Curt Williams, Aye; Pamela Sherwood, Aye. 
Minutes Approved

BILLS: 
Erdody made a motion, seconded by Williams, to pay the bills from September 15 thru September 28, 2009.

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye. 
Bills Approved

INTRODUCTION OF VISITORS:
Julie Pontash, from the Arts Council, handed out nomination forms for the GRAND RAPIDS VOLUNTEER/CITIZEN OF THE YEAR AWARD for 2009. The nominated person will be recognized at the Harvest Moon Gala on November 1, 2009.

MAYOR'S REPORT: 
The Mayor reminded Council of the Applebutter Safety Meeting on September 30, 2009 at 7:00 pm at the Fire Hall.

She also requested an Executive Session to discuss property.

ADMINISTRATOR'S REPORT: 
Hoffman gave his report. A copy will be attached to the minutes. He noted the need to amend the 2nd reading of Ordinance 2009-6 to reflect the 2011 and 2012 amended rate necessary because of the capacity charge being imposed by Bowling Green.

COMMITTEE REPORTS: 
Sherwood questioned when the Finance Committee needed to meet to discuss Temporary Appropriations. Hoffman said that would happen in November.

READING OF RESOLUTIONS & ORDINANCES: 
The Fiscal Officer gave a second reading, by title only, to ORDINANCE 2009-6 - AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR WATER SERVICE as amended and ORDINANCE 2009-7 - AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR SEWER SERVICE.

UNFINISHED BUSINESS:
Williams noted that, as a follow up, Ludwig Storage donated space for their clothing bank.

EXECUTIVE SESSION:
Erdody made a motion, seconded by Berry, to go into an Executive Session to discuss property, with no action to be taken, with Council, the Fiscal Officer,  and the Administrator present.

Votes were: Linda Hall, Aye; William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye.

Return to Regular Council 
Hutchison made a motion, seconded by Erdody, to return to the Regular Council session.

Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye.

COUNCIL COMMENTS: 
Mayor Keifer discussed the Applebutter Safety Meeting. She stated she would bring up the need to have no parking in the right-of-way on Bridge Street and not to tear up the school property with parking.

Hutchison requested clarification on unused vacation being paid for. It was noted that, per Village Policy, unused vacation could be paid for at the end of the year or carried over to the next year.

ADJOURNMENT
 Hutchison made a motion, seconded by Erdody, to adjourn.

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Curt Williams, Aye; Pamela Sherwood, Aye.

The meeting was adjourned till October 12, 2009 at 7:30 P.M. at the Grand Rapids Town Hall.

 

October 12, 2009
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:00 P.M. in the Grand Rapids Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present:

John Berry - Present   Carolyn Erdody - Present  
Linda Hall - Present  William Hutchison - Present
Curt Williams - Present Pamela Sherwood - Present

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Erdody made a motion, seconded by Berry, to accept the minutes of the September 28, 2009 meeting with the addition of the Fiscal Officer being present in the Executive Session.

Votes were: Berry - Aye Erdody - Aye
Hall - Aye Hutchison - Aye
Williams - Aye Sherwood - Aye

BILLS: 
Sherwood made a motion, seconded by Williams, to approve payment of the bills dated September 29th through October 12, 2009

Votes were: Erdody - Aye Hall - Aye
Hutchison - Aye Williams - Aye
Sherwood - Aye Berry - Aye

MAYOR'S REPORT: 
The Mayor made a statement regarding the Bluebird. A copy will be attached to the minutes.

A post Applebutter Safety meeting is in the works for either October 21st or October 28th. It will be posted as soon as the date is confirmed.

ADMINISTRATOR'S REPORT: 
The Planning Commission is to meet October 27th for a sign variance.

Hoffman suggested tabling the 3rd reading for Ordinance 2009-6 at this time. The City of Bowling Green is considering amending their rates.

On July 28, a letter was sent to the Township Trustees regarding their request to install a siren on the water tower. We have had no response.

On July 20, we sent three trash containers for refurbishing. We haven't received them back.

Hoffman is pricing a half-gate for the Bluebell crossing to the towpath due to misuse of the current chain.

Hoffman recommended doing away with temporary appropriations and setting up a Finance Committee meeting to set up 2010 Permanent Appropriations.

Hoffman is ordering 4 new swings for Howard Park. They did not pass the inspection when they were taken down for the winter.

Rader's 6-month probation ends as of October 13. Hoffman recommends moving her to permanent status with the pay increase as indicated in Ordinance 2009-3.

Hall made a motion, seconded by Erdody, to remove Rader from probation and move her to permanent status with pay increase as indicated effective tomorrow.

Votes were: Hall - Aye Hutchison - Aye
Williams - Aye Sherwood - Aye
Berry - Aye Erdody - Aye MOTION PASSED

SHERIFF'S REPORT: 
Mayor Keifer read that the traffic stops are up per our request.

FISCAL OFFICERS REPORT:
Rader distributed the 2009 Bank Reconciliation and Fund Status reports to Council and the Revenue Status and Appropriation Status reports to the Finance Committee in their packets prior to the meeting.

She noted that supplemental appropriations were needed to allow for the Change in Accrued Interest for the UBS accounts and to allow for the transfer of collected sewer funds to NW Water & Sewer.

Hoffman noted that we will be changing the NW Water & Sewer funds to an Agency fund in 2010 which will separate the sewer income we collect for them from Village income/expenses.

COMMUNICATIONS 
We have an Application for Use of Public Property for the 2009 Christmas Open House. Council can review the application and a representative of the Chamber will be at the next meeting for any questions that arise.

COMMITTEES 
A meeting of the Finance Committee was set for Tuesday, November 3, 2009 @ 7:00 pm at the Administration Building to discuss 2010 Appropriations.

READING OF ORDINANCES & RESOLUTIONS
 
ORDINANCE 2009-7
Williams made a motion, seconded by Erdody, to waive the full reading of ORDINANCE 2009-7 AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR SEWER SERVICE and read it by title only.

Votes were: Hutchison - Aye Williams - Aye
Sherwood - Aye Berry - Aye
Erdody - Aye Hall - Aye

MOTION PASSED

Rader read ORDINANCE 2009-7 AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR SEWER SERVICE by title only.

Hutchison made a motion, seconded by Erdody, to pass ORDINANCE 2009-7 ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR SEWER SERVICE.

Hutchison made the comment that he does not want to raise anything, but realizes we have to. Erdody agreed.

Votes were: Sherwood - Aye Williams - Aye
Berry - Aye Erdody - Aye
Hall - Aye Hutchison - Aye

ORDINANCE PASSED

RESOLUTION 2009-4 
Erdody made a motion, seconded by Williams, to waive the full reading of RESOLUTION 2009-4 - A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR and read it by title only.

Votes were: Williams - Aye Berry - Aye
Erdody - Aye Hall - Aye
Hutchison - Aye Sherwood - Aye

MOTION PASSED

Hutchison made a motion, seconded by Berry, to make RESOLUTION 2009-4 - A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THEM THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR an emergency due to the need to return it to the Auditor's in a timely manner.

Votes were: Berry - Aye Erdody - Aye
Hall - Aye Hutchison - Aye
Williams - Aye Sherwood - Aye

RESOLUTION PASSED

Rader read RESOLUTION 2009-4 - A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR by title only.

Hall made a motion, seconded by Sherwood, to pass RESOLUTION 2009-4 - A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AD DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

Votes were: Erdody - Aye Hall - Aye
Hutchison - Aye Williams - Aye
Sherwood - Aye Berry - Aye

ORDINANCE APPROVED

UNFINISHED BUSINESS 
Sherwood stated that she's not looked at the beds between Pisanellos and the B&B. She will still try to this fall yet.

ADJOURNMENT 
Hutchison made a motion, seconded by Williams, to adjourn.

Votes were: Hutchison - Aye Sherwood - Aye
Williams - Aye Berry - Aye
Erdody - Aye Hall - Aye

Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye.

The meeting was adjourned till October 26, 2009 at 7:30 P.M. at the Grand Rapids Town Hall.

 

 

October 26, 2009
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:30 P.M. in the Town Hall. Mayor Keifer called the meeting to order with the following members and visitors present:

John Berry, Present;  Carolyn Erdody, Present; Linda Hall,  Present;  William Hutchison,  Absent;  Curt Williams, Present;   Pamela Sherwood, Present

EMPLOYEES:
Chad Hoffman, Karen Rader

 

VISITORS:
Deborah Hertzfeld (Chamber), Deputy Mike (Sheriff's Department), Judy Snyder (School Board Candidate), Mark Tolles (School Board Candidate)

 

MINUTES
Erdody made a motion, seconded by Hall, to pass the October 12, 2009 minutes as submitted.

Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; Curt Williams, Aye; Pamela Sherwood, Aye.
 Minutes Approved

 

BILLS
Sherwood made a motion, seconded by Williams, to approve the bills dated October 13 thru October 26, 2009.

Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; Curt Williams, Aye; Pamela Sherwood, Aye; John Berry, Aye.
Bills Approved

 

VISITORS
Chamber of Commerce
Deborah Hertzfeld discussed their Application for Use of Public Property for this year's Christmas Open House to be held on November 21 and 22. Deborah also requested help for putting up the garland. The Village will notify her when they are ready to change the flags.

Erdody made a motion, seconded by Sherwood, to approve the Chamber's Application for Use of Public Property on November 21 and 22 for the annual Christmas Open House.

Votes were: Linda Hall, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye.
Application Approved

Judy Snyder, School Board Candidate
Mrs. Snyder introduced herself as a candidate for the Otsego School Board. She also thanked the Village for their hospitality while she was in town over the week-end. Discussion was held regarding her ideas for the School Board.

(Hutchison arrived at 7:45 pm)

Mark Tolles, School Board Candidate
Mr. Tolles introduced himself as a candidate running not against Mrs. Snyder, but with Mrs. Snyder, for the Otsego School Board. He also presented his views.

Both candidates answered questions from the Mayor and council members.

 

ADMINISTRATOR'S REPORT
The Administrator gave his report; a copy is attached to the official minutes.

Council agreed with Hoffman's advice not to purchase the fence for compost. They also agreed that we will stress the rules next year in our news letter and on our web page.

Sherwood made a motion, seconded by Hall, to authorize the Village Administrator to go ahead with gate at Blue Bell Island area going 1/2 way across the bridge for approximately $1079.00.

Votes were: William Hutchison, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye.
Motion Approved

After discussion about the trees, Hutchison made a motion, seconded by Sherwood to authorize the Village Administrator to enter into a contract with Amos Tree Service to remove the trees on the Specifications Page and to include the other two trees needing removal if an agreed upon price of $250.00 each is met.

Mayor Keifer questioned trees in the right-of-way with dead branches in them. Hoffman stated that the Division of Forestry will be walking the Village in the spring to access the state of all trees within the Village.

The Administrator stated that the price in the contract includes stump grinding with Village employees removing the grindings and filling with dirt.

Votes were: Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye.
Motion Approved

Hoffman stated that the swing seats are in.

Council discussed Suburban's letter and Hoffman's interpretation there of. Hoffman stated that he is not going to make any moves unless directed to. Hutchison stated that he feels we have no other recourse but to go forward with legal action.

Hutchison made a motion, seconded by Sherwood, to proceed with whatever steps are necessary with regards to Suburban Natural Gas and let the Courts decide.

Votes were: Curt Williams, Aye; John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; William Hutchison, Aye; Pam Sherwood, Aye.
Motion Approved

Erdody questioned the status on the trash cans. Hoffman has been in contact with the company and they are not ready yet.

 

SHERIFF'S REPORT
Deputy Mike stated that there was nothing from the Sheriff's Department that needed discussion. Mayor Keifer again noted the increase of traffic stops per our request at a previous meeting. Hall questioned whether they were aware of the Village's Trick-or-Treat times. He assured us that they were on top of it.

 

COMMITTEE MEETINGS
 Reminders: Finance Committee meeting on Tuesday, November 3 at 7:00 at the Administration Building.

Applebutter Safety meeting on Tuesday, October 27 at the Town Hall.

Planning Commission on Tuesday, October 27th. Mayor Keifer stated there is a vacancy on the Planning Commission due to the Mr. Thomson moving out of town.

 

NEW BUSINESS
There was a complaint about garbage around the ball diamonds. Mayor Keifer will contact Margo Diedrick and have it taken care of.

Erdody stated the Historical Society is asking to go forward with the Blue Bell Island area project. She was advised they could submit their plans, but could not go forward without approval of Council.

Discussed the status of the Eagle Scout project at the Information Cabin. Council was advised it should be done by the end of the month. ADJOURNMENT With no further business to discuss, Hutchison made a motion, seconded by Williams to adjourn.

Votes were: Curt Williams, Aye; Linda Hall, Aye; Pamela Sherwood, Aye; John Berry, Aye; William Hutchison, Aye; Carolyn Erdody, Aye.

The meeting was adjourned till November 9, 2009 at 7:30 P.M. at the Town Hall.

November 9, 2009
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:35 P.M. to 8:05 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

John Berry                 Present 
Carolyn Erdody         Present 
Linda Hall                  Present 
Curt Williams             Present 
Pamela Sherwood      Present 
William Hutchison      Excused

EMPLOYEES: Karen Rader

VISITORS: Deputy Greg Konrad, Joe Pemberton, Suburban Natural Gas, Shirley Lambert, Village Resident

Minutes
 Sherwood made a motion, seconded by Erdody, to approve the minutes with the date being amended to read October 28th.

    Votes were: John Berry, Aye; Carolyn Erdody, Aye; Linda Hall, Aye; Curt Williams, Aye; Pamela Sherwood, Aye. 
    Minutes Approved

Bills 
Erdody made a motion, seconded by Williams, to pay the bills from October 27th, 2009 through November 9, 2009.

    Votes were: Carolyn Erdody, Aye; Linda Hall, Aye; Pamela Sherwood, Aye; Curt Williams, Aye; John Berry, Aye.   Bills Approved

VISITORS
 Shirley Lambert - Questioned what was going on with the Weaver property. The Mayor said she'd try to find something out and get back to her.

Joe Pemberton - Suburban Natural Gas Introduced himself as being there as a part of the Annual Safety Awareness Meeting. He explained what to listen for, smell for, and look for pertaining to gas leaks. He stated that 811 has now been instated as a simplified OUPS number for pre-dig call ins. He will be speaking at Grand Rapids Elementary to talk to the kids about natural gas leak awareness also. He also advised Council that the 40' for 3" coated steel replacement project at the bridge has been completed.

Deputy Greg Konrad - Wood County Sheriff's Department Stated that they are working on a number of narcotics cases in the County; with one being in the Village. He also explained the reports residents receive when they request vacation checks.

FISCAL OFFICER'S REPORT 
The Fiscal Officer distributed the October 2009 Revenue Status and Appropriation Status reports were distributed to the Finance Committee at the November 3rd Finance Committee meeting. She distributed the October 2009 Bank Reconciliations and Fund Status reports to Council in their Friday packets along with the Supplemental Appropriation report.

COMMITTEE REPORTS 
Sherwood gave her report on the Finance Committee Meeting that was held on the 3rd of November.

1st READING of ORDINANCE 
Rader gave the first reading of ORDINANCE 2009-8 - 2010 ANNUAL APPROPRIATION ORDINANCE by title only.

NEW BUSINESS 
Hall made a motion, seconded by Erdody to not have the December 28th meeting and to allow the Fiscal Officer to pay the bills as needed.

    Votes were: Curt Williams, Aye; John Berry, Aye; Ms. Carolyn Erdody, Aye; Pamela Sherwood, Aye; Mrs. Linda Hall, Aye.   Motion Approved

COMMENTS 
Berry stated that he will be working on putting lights on the Christmas tree and asked Council for permission to put lights on the shrubs around the clock. Council gave permission.

ADJOURNMENT 
With no further business to discuss, Erdody made a motion, seconded by Williams to adjourn.

    Votes were: Curt Williams, Aye; Linda Hall, Aye; Pamela Sherwood, Aye; John Berry, Nay; Carolyn Erdody, Aye.

The meeting was adjourned till November 23, 2009 at 7:30 P.M. at the Town Hall.

 

NOVEMBER 23, 2010
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:15 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

John Berry - Present 
Carolyn Erdody - Present
Linda Hall - Present 
William Hutchison - Present
Curt Williams - Present 
Pamela Sherwood - Present

EMPLOYEES: Karen Rader, Chad Hoffman

Minutes
Erdody made a motion, seconded by Sherwood, to approve the Minutes of the November 9, 2009 meeting with the correction in the spelling of Hutchison's last name and Erdody being the one calling for the motion to adjourn.

Votes were: John Berry, Aye Carolyn Erdody, Aye
Linda Hall, Aye William Hutchison, Aye
Pamela Sherwood, Aye Curt Williams, Aye

MINUTES APPROVED

Bills
Hutchison made a motion, seconded by Erdody, to pay the bills from November 10 through November 23, 2009.

Votes were: Carolyn Erdody, Aye Linda Hall, Aye
William Hutchison, Aye Pamela Sherwood, Aye
Curt Williams, Aye John Berry, Aye

MOTION APPROVED

Administrator's Report
The Administrator gave his report. A copy will be attached to the minutes.

Sherwood made a motion, seconded by Hall to allow Tony Wright to carry over 40 hours of unused vacation into 2010. Erdody voiced her concern regarding employees not taking time off for mental stability.

Votes were: William Hutchison, Aye Pamela Sherwood, Aye
Curt Williams, Aye John Berry, Aye
Carolyn Erdody, Aye Linda Hall, Aye

CARRY-OVER APPROVED

Erdody made a motion, seconded by Hutchison, to allow Hoffman to be paid for an additional 40 hours of unused vacation and to carry over 30 hours of unused vacation to 2010.

Votes were: Linda Hall, Aye William Hutchison, Aye
Pamela Sherwood, Aye Curt Williams, Aye
John Berry, Aye Carolyn Erdody, Aye

PAYMENT & CARRY-OVER APPROVED


COMMUNICATIONS
Mayor Keifer read a thank you from the Applebutter Committee for Council's help with the 2009 festival.

Hoffman is looking into the feasibility of generating energy from the canal. He will keep Council apprised as more details become available.

ORDINANCES
Second Reading - Ordinance 2009-8
The Fiscal Officer read ORDINANCE 2009-8 ANNUAL APPROPRIATION ORDINANCE by title only.

Third Reading - Ordinance 2009-6
Erdody made a motion, seconded by Williams to read ORDINANCE 2009-6 AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR WATER SERVICE as amended, by title only.

Votes were: William Hutchison, Aye Pamela Sherwood, Aye
Curt Williams, Aye John Berry, Aye
Carolyn Erdody, Aye Linda Hall, Aye

SO MOVED

The Fiscal Officer gave a third reading to ORDINANCE 2009-6 AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR WATER as amended, by title only.

Hutchison made a motion, seconded by Berry, to approve ORDINANCE 2009-6 AN ORDINANCE ESTABLISHING RATES TO BE CHARGED BY THE VILLAGE OF GRAND RAPIDS, OHIO FOR WATER as amended.

Votes were: William Hutchison, Aye Pamela Sherwood, Aye
John Berry, Aye Curt Williams, Aye
Carolyn Erdody, Aye Linda Hall, Aye

ORDINANCE APPROVED


UNFINISHED BUSINESS

Erdody informed the Historical Society that Council would take under advisement any plans they come up with. She stated that the Historical Society knows that nothing can begin without Council's approval.


NEW BUSINESS

Santa comes December 16th @ 7:00 pm to the Fire Hall

The clothing give away will be December 12 from 12:00 - 1:00 pm at the Hosanna Lutheran Church.

The Mayor questioned the possibility of a Village wide refuse pick-up. Hoffman will look into it.


COMMENTS
Hoffman wants the Parks Committee to continue with their plans for the Bluebell area. Council wants the Historical Society to be aware that they don't want any structure that would cause turbulence and damage with flood waters.

Hutchison had someone come to him regarding Village leaf collection. He is going to get a flyer with more information on it.

Erdody mentioned that the cabin is done and looks very nice. The Village will get
Brandon a thank you and plaque for presentation at his Eagle Scout ceremony.


ADJOURNMENT
Erdody made a motion, seconded by Berry, to adjourn.

Votes were: Curt Williams, Aye John Berry, Aye
Carolyn Erdody, Aye Linda Hall, Aye
 William Hutchison, Aye Pamela Sherwood, Aye

The meeting was adjourned till December 14, 2009 at 7:30 P.M. at the Grand Rapids Town Hall.

 

December 14, 2009
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 7:50 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

John Berry - Present 
Carolyn Erdody - Present
Linda Hall - Present 
William Hutchison  -Present
Curt Williams  - Present 
Pamela Sherwood  - Present

EMPLOYEES: Karen Rader, Chad Hoffman

MINUTES:
Erdody made a motion, seconded by Williams, to approve the Minutes of the November 23, 2009 meeting with the correction in the spelling of Hutchison's last name and Erdody being the one calling for the motion to adjourn.

Votes were: Berry, aye Erdody, aye
Hall, aye Hutchison, aye
Sherwood, aye Williams, aye

MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Erdody, to pay the bills from November 24th thru December 14th, 2009.

Votes were: Berry, aye Erdody, aye
Hall, aye Hutchison; aye
Sherwood, aye Williams, aye

BILLS APPROVED

MAYOR'S REPORT:
The Mayor thanked Sherwood and Berry for their dedication to the Village. This is Sherwood's last meeting. Berry has shown an interest in remaining on Council.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the minutes.

He is looking into a new web Host. We are currently paying $25/quarter and are looking at services costing $3.95 - $6.95/month.

He stated that people have really made the town look nice this year for the holidays. Erdody made a request to leave the American Flags up through Veteran's Day next year.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed November 2009 Bank Reconciliation, Fund Status reports, and the Supplemental Appropriations Report to Council in their Friday Packets. She also distributed the Revenue Status and Appropriation Status reports to the Finance Committee.

SHERIFF'S REPORT:
Deputy Chris Klever from the Wood County Sheriff's Department gave his report.


COMMITTEES:
Town Hall Board of Control will be starting to repair the vents under the building on December 15th.


ORDINANCES:
Third Reading - Ordinance 2009-8
Hutchison made a motion, seconded by Hall, to read ORDINANCE 2009-8 2010 ANNUAL APPROPRIATION ORDINANCE by title only.

Votes were: Hall, aye Hutchison, aye
Sherwood, aye Williams, aye
Berry, aye Erdody, aye

SO MOVED

Sherwood made a motion, seconded by Berry, to suspend the rules and declare ORDINANCE 2009-8 2010 ANNUAL APPROPRIATION ORDINANCE an emergency.

Votes were: Hutchison, aye Sherwood, aye
Williams, aye Berry, aye
Erdody, aye Hall, aye

SO DECLARED

The Fiscal Officer gave a third reading to ORDINANCE 2009-8 2010 ANNUAL APPROPRIATION ORDINANCE by title only.

Hall made a motion, seconded by Williams, to approve ORDINANCE 2009-8 2010 ANNUAL APPROPRIATION ORDINANCE

Votes were: Sherwood, aye Williams, aye
Berry, aye Erdody, aye
Hall, aye Hutchison; aye

MOTION APPROVED


UNFINISHED BUSINESS:
They Mayor reminded Council that this was the last meeting of 2009. Hall reminded Council that they authorized the Fiscal Officer to pay the bills as needed.


COMMENTS:
Santa comes December 16th @ 7:00 pm to the Fire Hall

Sherwood thanked the Village for allowing her to serve all these years and to all those she served with.

ADJOURNMENT
Williams made a motion, seconded by Erdody, and thirded by Sherwood, to adjourn.

Votes were: Williams, aye Hall, aye
Sherwood, aye Berry, nay
Hutchison, aye Erdody, aye

APPROVED

The meeting was adjourned till January 11, 2010 at 7:30 P.M. at the Grand Rapids Town Hall.

 


Tourism Divider
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The Village may provide links to web pages which are not part of the Village website.
 These sites are not under the Village's control, and the Village is not responsible 
for the information or links you may find there.
The Village is providing these links only as a convenience. 
The presence of these links on any Village website is not intended to imply 
the Village's endorsement of that site, but to provide a convenient link to sites 
which may be relevant to visitors and residents of our Village.
Website Maintained by The Village of Grand Rapids.
Last modified: February 22, 2016

 

 

All formal actions of the Council of the Village of Grand Rapids concerning and relating to the 
adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, 
in compliance with the law, including Section 121.22 of the Ohio Revised Code.


Tourism Divider
E-mail the Village with your questions or comments: information@grandrapidsohio.com

We will not open any attachments through this e-mail address, 
nor will we open any e-mail that looks suspicious. 

We reserve the right to add or remove anything from this web site without prior notification.

The information in this website is intended and believed to be accurate, 
but the Village does not guarantee its accuracy. The Village disclaims any warranties, either express or implied, and any liability for errors or omissions.
The Village may provide links to web pages which are not part of the Village website.
 These sites are not under the Village's control, and the Village is not responsible 
for the information or links you may find there.
The Village is providing these links only as a convenience. 
The presence of these links on any Village website is not intended to imply 
the Village's endorsement of that site, but to provide a convenient link to sites 
which may be relevant to visitors and residents of our Village.
Website Maintained by The Village of Grand Rapids.
Last modified: February 22, 2016