Grand Rapids Seal

Welcome to the Village of Grand Rapids 
2011 Meeting Minutes 
Page!

The Grandest of the Old Canal Towns!

We Support our Troops!

All formal actions of the Council of the Village of Grand Rapids concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.

JANUARY 10, 2011
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:00 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order.

The Mayor swore in Jeremy Treen as the new Council member.

The Fiscal Officer took roll call with:

Bill Hutchison - Present Carolyn Erdody - Present
Sara Lewis - Present  Curt Williams - Present
John Berry - Present Jeremy Treen - Present

Council members drew seats

1 - Hutchison
2 - Lewis
3 - Treen
4 - Berry
5 - Erdody
6 - Williams

Hutchison made a motion, seconded by Erdody, to have John Berry continue to be President of Council.

 Votes Were: Erdody - yes Lewis - yes Williams - yes
  Berry - yes Hutchison - yes Treen - yes
    MOTION APPROVED


MINUTES:
Erdody made a motion, seconded by Williams, to approve the minutes of the December 13, 2010 meeting.

 Votes Were: Lewis - yes Treen - yes Berry - yes
  Erdody - yes Williams - yes Hutchison - yes
    MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Berry, to approve the bills dated January 1 thru January 20, 2011.

 Votes Were: Treen - yes Berry - yes Erdody - yes
  Williams - yes Hutchison - yes Lewis - yes
    BILLS APPROVED


MAYOR'S REPORT:
The Mayor gave the 2011 Committee assignments. A copy will be attached to the official minutes.

Hoffman suggested moving the Sheriff's report to the beginning of the meeting, so that the Deputy wouldn't have to stay through the whole meeting.

Erdody made a motion, seconded by Williams, to change the agenda for the reports of Municipal Offices to make the Sheriff's Office #1 with the rest staying in the same order.

 Votes Were: Berry - yes Erdody - yes Williams - yes
  Hutchison - yes Lewis - yes Treen - yes
    MOTION APPROVED


SHERIFF'S REPORT:
Deputy Emahiser gave the Sheriff's report.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy is attached to the official minutes.

Williams made a motion, seconded by Erdody, to go ahead with the tree removal along the canal for $4500.

 Votes Were: Erdody - yes Williams - yes Hutchison - yes
  Lewis - yes Treen - yes Berry - yes
    MOTION APPROVED

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the December 2010 Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the new Finance Committee at the meeting.

Erdody acknowledged receipt of the supplemental appropriations for December 31st.

READING OF COMMUNICATIONS:
The Mayor read a letter from the WC Sheriff's office regarding the January 2013 deadline for narrow-banding of communications equipment.

She read an e-mail from a resident regarding a complaint regarding vehicles in a neighbor's yard. This was forwarded to the Sheriff's Department.

COMMITTEES:
The Township Trustees have requested a meeting with an open agenda. The Mayor will take February 2nd & 9th at 7:00 pm at the Fire Hall to the Township Trustees with an agenda of the Town Hall and Town Hall Board of Control. A finalized date should be determined by our next meeting.

The Mayor would like to set up a Committee of the Whole meeting with the Youth Baseball group to discuss the upcoming season. The Mayor will approach the group with the other date that the Township doesn't use.

Erdody advised Council that the chair lift was inspected today and was approved.

UNFINISHED BUSINESS:
Erdody questioned the status of historical sign at The Shambles.

She also had a complaint regarding snow removal on Front Street. Erdody will check with the Scouts to see if they will be willing to help the older folks with snow removal.

NEW BUSINESS:
Berry made a motion, seconded by Lewis, to buy new chairs for the Council table.

 Votes Were: Williams - yes Hutchison - yes Lewis - yes
  Treen - yes Berry - yes Erdody - yes
  MOTION APPROVED

Hoffman will look into new chairs.

ADJOURNMENT:
Williams made a motion, seconded by Lewis, to adjourn.

 Votes Were: Hutchison - yes Erdody - yes Lewis - yes
  Williams - yes Berry - yes Treen - yes

The meeting was adjourned. The next scheduled meeting is January 24, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.


JANUARY 24, 2011
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:20 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Hutchison - Present  Lewis - Present Treen - Present 
Berry - Present Erdody - Present  Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Erdody made a motion, seconded by Williams, to approve the minutes of the January 10, 2011 meeting as submitted.

 Votes Were: Hutchison - yes Lewis - yes Treen - yes
  Berry - yes Erdody - yes Williams Yes
    MINUTES APPROVED


BILLS:
Erdody made a motion, seconded by Hutchison, to approve the bills dated January 11 through January 24, 2011

 Votes Were: Lewis - yes Treen - yes Berry - yes
  Erdody - yes Williams - yes Hutchison - yes
    BILLS APPROVED

 

MAYOR'S REPORT:
The meeting with the Township Trustees is set for February 2, 2011 at 7:00 pm at the Fire Station with the agenda being the Town Hall and the Town Hall Board of Control.

The meeting with the Youth Baseball is set for February 9th at 7:00 pm at the Town Hall.


ADMINISTRATOR'S REPORT:

The Administrator gave his report. A copy will be attached to the official minutes.

He advised Council that the replacement street light for downtown has been delivered. We will install it when the weather breaks.

READING OF COMMUNICATIONS:
A memo from Randy Gardner was distributed.

ORDINANCES:
The Fiscal Officer read Ordinance 2011-1 - Ordinance Amending Section 890.05 and Section 890.12(b) of the Codified Ordinances of the Village of Grand Rapids, Concerning the Village Income Tax, and Declaring an Emergency.

Erdody made a motion, seconded by Berry, to declare Ordinance 2011-1 an emergency.

 Votes Were: Berry - yes Erdody - yes  Williams - yes
  Hutchison - yes Lewis- yes Treen - yes
    SO DECLARED

Erdody made a motion, seconded by Hutchison, for passage of Ordinance 2011-1.

 Votes Were: Williams - yes Hutchison - yes Lewis - yes
  Treen - yes Berry - yes Erdody - yes
    ORDINANCE APPROVED


UNFINISHED BUSINESS:
After discussion regarding snow on the sidewalks, Erdody made a motion, seconded by Hutchison to go ahead and allow the Administrator to find a contractor to remove snow from sidewalks per the ordinance.

 Votes Were: Hutchison - yes Lewis - yes Treen - yes
  Berry - yes Erdody - yes Williams - yes
    MOTION APPROVED


NEW BUSINESS:

The Mayor asked Council to think about meeting with other entities in the Village to discuss any concerns that there may be. Council agreed that this would be a good plan to help with the communications among the entities. The format would be to take 15-20 minutes at the beginning of the meeting instead of separate committee meetings.


COMMENTS:

Hutchison was asked by Lance Roehl for any ideas for an Eagle Scout project.


ADJOURNMENT:

Erdody made a motion, seconded by Lewis, to adjourn.

 Votes Were: Hutchison - yes Lewis - yes Treen - yes
  Berry - yes Erdody - yes Williams - yes

The meeting was adjourned. The next scheduled meeting is February 14, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

February 14, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:30 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Hutchison - Present 
Berry - Excused
Lewis - Excused 
Erdody - Present
Treen - Present 
Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Deputy Swope

MINUTES:
Erdody made a motion, seconded by Hutchison, to approve the minutes of the January 24th meeting as submitted.
    Votes were: 
        Treen - yes 
        Erdody - yes
        Williams - yes 
        Hutchison - yes
            MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Erdody, to approve the bills dated January 25th through February 24th, 2011.
    Votes were: 
        Treen - yes 
        Erdody - yes
        Williams - yes 
        Hutchison - yes
            BILLS APPROVED

SHERIFF'S REPORT:
Deputy Swope gave his monthly report.

MAYOR'S REPORT:
The Mayor advised Council that she approved the Youth Baseball putting their sign up for sign-ups.

ADMINISTRATOR'S REPORT:
The administrator gave his report. A copy will be attached to the original minutes.

After discussion regarding the location/color scheme of the shelter ordered as a result of the Wood County Grant program, a Parks Committee meeting was tentatively scheduled for February 28th at 7:00 pm at the Town Hall.

Chad, as the designated person for Council, will be attending the Ohio Sunshine/Records seminar in March at Owens.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the January Bank Reconciliation and Fund Status reports to Council in their Monday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

READING OF COMMUNICATIONS:
After discussion of the Youth Baseball's Application, Erdody made a motion, seconded by Williams, to accept the application for use of Public Property for the Youth Baseball for the 2011 Applebutter Fest as submitted with the indication that it could be amended.
    Votes were: 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Treen - yes

APPLICATION APPROVED
After discussion of the memberships available for the GR Chamber of Commerce, Hutchison made a motion, seconded by Erdody, to renew our non-voting membership for $35.00 to the Grand Rapids Chamber of Commerce.
    Votes were: 
        Williams - yes 
        Hutchison - yes
        Treen - yes 
        Erdody - yes
            MEMBERSHIP APPROVED

COMMITTEES:
A Sidewalk Committee meeting was scheduled for Wednesday, March 23, 2011 at 7:30 pm at the Administration Offices.

A Town Hall Board of Control meeting was set up for March 9th at 6:45 pm at the Town Hall.


ORDINANCES:
The Fiscal Officer gave a first reading to Resolution 2011-1 - A RESOLUTION AMENDING APPROPRIATION ORDINANCE 2010-6.

NEW BUSINESS:
The Mayor advised Council that we have received the Financial Reports from GRASP.


COMMENTS:
Erdody made a motion, seconded by Williams, to go into Executive session to discuss to purchase and sale of property including the Village Administrator, Mayor, and Fiscal Officer.
    Votes were: 
        Hutchison - yes 
        Treen - yes
        Erdody - yes 
        Williams - yes
            MOVED TO EXECUTIVE SESSION


Hutchison made a motion, seconded by Erdody, to return to regular session.
    Votes were: 
        Treen - yes 
        Erdody - yes
        Williams - yes 
        Hutchison - yes
                RETURNED TO REGULAR SESSION

ADJOURNMENT:
Erdody made a motion, seconded by Williams, to adjourn.
    Votes were: 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Treen - yes

The meeting was adjourned. The next scheduled meeting is February 28, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

February 28, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:40 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present 
John Berry - Present
Sara Lewis - Present 
Carolyn Erdody - Excused
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Hutchison made a motion, seconded by Williams, to approve the minutes of the February 14, 2011meeting as submitted.|
    Votes were: 
        Lewis - yes 
        Treen - yes 
        Berry - yes
        Williams- yes 
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Lewis, to pay the bills from February 15 through February 28th, 2011.
    Votes were: 
        Treen - yes 
        Berry - yes
        Williams- yes 
        Hutchison - yes 
        Lewis - yes
    BILLS APPROVED

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Hutchison made a motion, seconded by Berry, purchase the 80 radio read water meters for $20986.60.
    Votes were: 
        Berry - yes 
        Williams - yes 
        Hutchison - yes
        Lewis - yes 
        Treen - yes
    MOTION APPROVED

After discussion about the carry-out permit for Suzzan Herman's Out of Hand property, Council decided that a public hearing was not necessary.

Hoffman advised Council that the cost for codifying the income tax ordinance and the wind generator ordinance to be is $450.00 or $1900.00 to bring the entire ordinance book up to date with the State changes. After discussion, Williams made a motion, seconded by Lewis, to have the revision of State law based changes and traffic, general offences, and village code updated for $1900.00.
    Votes were: 
        Williams - yes 
        Hutchison - yes 
        Lewis - yes
        Treen - yes 
        Berry - yes
    PURCHASE APPROVED


COMMITTEES:

Berry gave his report from the February 2nd Committee of the Whole meeting regarding the Town Hall and Board of Control.

The Mayor reminded Council of the March 23rd meeting for the Sidewalk Committee at 7:30 pm at the Administration Building.

ORDINANCES:
The Fiscal Officer gave a second reading for Resolution 2011-1 A Resolution Amending Appropriation Ordinance 2010-6.

Hutchison made a motion, seconded by Williams, to declare Resolution 2011-1 A Resolution Amending Appropriation Ordinance 2010-6 an emergency.
    Votes were: 
        Williams - yes 
        Hutchison - yes 
        Lewis - yes
        Treen - yes 
        Berry - yes
    SO DECLARED

The Fiscal officer read Resolution 2011-1 A Resolution Amending Appropriation Ordinance 2010-6.

Hutchison made a motion, seconded by Berry, to pass Resolution 2011-1 A Resolution Amending Appropriation Ordinance 2010-6.
    Votes were: 
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
        Berry - yes 
        Williams - yes
    ORDINANCE APPROVED

NEW BUSINESS:
Williams questioned the Village's desire for the Grand Rapids elementary property. Hoffman will question the Board as to their plans for the property and report back to Council.

ADJOURNMENT:
Hutchison made a motion, seconded by Williams, to adjourn.

    Votes were: 
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
        Berry - yes 
        Williams- yes
The meeting was adjourned. The next scheduled meeting is March 14, 2011at 7:30 P.M. at the Grand Rapids Town Hall.

March 14, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:40 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present 
John Berry  - Present
Sara Lewis - Present 
Carolyn Erdody - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
Samantha Ayer and Jennifer Tolles

MINUTES:
Berry made a motion, seconded by Hutchison to approve the Minutes of the February 28, 2011 meeting as submitted.
    Votes were: 
        Lewis - yes     
        Treen - yes         
        Berry - yes
        Erdody - yes    
        Williams- yes     
        Hutchison - yes
            MINUTES APPROVED

BILLS:
Erdody made a motion, seconded by Hutchison, to pay the bills from March 1 thru March 14, 2011 as submitted.
    Votes were: 
        Treen - yes 
        Berry - yes            
        Erdody - yes
        Williams- yes        
        Hutchison - yes     
        Lewis - yes
            BILLS APPROVED


INTRODUCTION OF VISITORS:

The Mayor introduced Samantha Ayer and Jennifer Tolles, students from Otsego High School - observation for Ms. Danko's government class.

SHERIFF'S REPORT:
The Deputy gave a written report to the Mayor. Hutchison asked the Deputy to keep an eye out for skateboarders on Front Street. Williams asked to Deputy to check on reports that kids hanging out by the swings by the elementary school.


ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Hutchison made a motion, seconded by Williams, to authorize Chad to buy the tires for the F350 at the lowest price.
    Votes were: 
        Berry - yes             
        Erdody - yes         
        Williams - yes
        Hutchison - yes      
        Lewis - yes           
        Treen - yes
            MOTION APPROVED

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the February Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

COMMITTEES:
Sidewalks Committee meets at March 23rd at 7:30 pm at the Administration Building.

Williams gave a synopsis of the Parks meeting and advised that it was decided not to move the shelter to Pirate's Park.

Erdody gave a verbal report of the Town Hall Board of Control meeting. There was a contract agreement reached with the Grand Rapids Arts Council.

Berry advised Council that the Ambulance Board is putting a 4 mil replacement levy on the May ballot.

NEW BUSINESS:
The Mayor spoke with the Arts Council and suggested that they submit their requests for use of public property as early as possible.

The Chamber is planning on submitting their requests and attending the April 4th meeting. The Chamber would like to buy new garland for the poles and would like the Village to help with the cost.

EXECUTIVE SESSION:
Hutchison made a motion, seconded by Berry, to go into executive session with Council, the Mayor, and Chad to discuss property with no action being taken.
    Votes were: 
        Erdody - yes         
        Williams - yes     
        Hutchison - yes
        Lewis - yes           
        Treen - yes         
        Berry - yes
            MOVED TO EXECUTIVE SESSION

Hutchison made a motion, seconded by Berry, to return to regular session.
    Votes were: 
        Williams - yes         
        Hutchison - yes         
        Lewis - yes
        Treen - yes            
        Berry - yes                 
        Erdody - yes
            RETURNED TO REGULAR SESSION

ADJOURNMENT:
Erdody, made a motion, seconded by Berry, to adjourn.
    Votes were: 
        Hutchison - yes     
        Lewis - yes     
        Treen - yes
        Berry - yes            
        Erdody - yes   
        Williams- yes

The meeting was adjourned. The next scheduled meeting is March 28, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

 

March 28, 2011
7:30 pm


The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:20 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present 
Carolyn Erdody  - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
Mike and Lori Swartz, Joe Schroeder and Debbie Hertzfeld (Chamber of Commerce)

MINUTES:
Erdody made a motion, seconded by Hutchison to approve the Minutes of the March 14th, 2011 meeting as submitted.

    Votes were:       
            Lewis - yes 
            Treen - yes 
            Berry - yes
            Erdody - yes 
            Williams- yes 
            Hutchison - yes
   
MINUTES APPROVED

BILLS:
Williams made a motion, seconded by Hutchison, to pay the bills from March 12, 2011 thru March 28, 2011

    Votes were:        
            Treen - yes 
            Berry - yes 
            Erdody - yes
            Williams- yes 
            Hutchison - yes 
            Lewis - yes
    BLLS APPROVED


INTRODUCTION OF VISITORS:
Hutchison made a motion, seconded by Williams, to allow the Chamber to have the community egg hunt on April 16, 2011 as requested.

    Votes were:       
            Berry - yes 
            Erdody - yes 
            Williams - yes
            Hutchison - yes 
            Lewis - yes 
            Treen - yes
    MOTION APPROVED

Joe Schroeder requested that Front Street be closed for parking between Mill and Beaver beginning at 8:30 to allow for optimal viewing of the parade. Council will take it under advisement until the April 11th meeting.

 

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

The Administrator advised the Town Hall Board of Control (via Erdody) that there is still a problem with the restrooms.

The Administrator is getting estimates on the repair of our portion of County Line Road.

He advised that we have a price of $8100 to begin work on the shelter at Labino Park.

He will be attending a workshop in Toledo regarding the Brownfield Funding project.

 

READING OF COMMUNICATIONS:
Council was advised that the Arts Council will have a representative at the April 11th meeting to discuss their Event Permits.

The Mayor read a letter from Mary Poole to allow her business to become a utility payment location. Council advised that Ms. Poole be advised that at this time, it is not something Council is interested in pursuing.

 

COMMITTEES:
Williams submitted his written minutes from the February 28th Buildings, Parks, Properties & Maintenance Committee meeting (he had verbally given his report at the last meeting).

Erdody gave her report on the March 23rd Sidewalk Committee Report with no action needed.

 

EXECUTIVE SESSION:
Erdody made a motion, seconded by Berry, to go into executive session with Council, the Mayor, Fiscal Officer, and Village Administrator to discuss personnel, property and utility contracts

    Votes were: 
            Erdody - yes 
            Williams - yes 
            Hutchison - yes
            Lewis - yes 
            Treen - yes 
            Berry - yes
    MOVED TO EXECUTIVE SESSION


Erdody made a motion, seconded by Williams, to return to regular session.

    Votes were: 
            Williams - yes 
            Hutchison - yes 
            Lewis - yes
            Treen - yes 
            Berry - yes 
            Erdody - yes
    RETURNED TO REGULAR SESSION

Hutchison made a motion, seconded by Williams, to Hire Dave Weilnau as maintenance technician with a starting Step 1 hourly pay of $15.80; with Step 2 - Epa Class 1 Collection or Wastewater Treatment license - pay going to $17.50; with Step 3 - other required epa license - pay going to $20.00 with starting work to be April 18 or sooner.

    Votes were: 
            Hutchison - yes 
            Lewis - yes 
            Treen - yes
            Berry - yes 
            Erdody - yes 
            Williams - yes
    MOTION APPROVED


ADJOURNMENT:

Erdody made a motion, seconded by Hutchison, to adjourn.

    Votes were: 
            Hutchison - yes 
            Lewis - yes 
            Treen - yes
            Berry - yes 
            Erdody - yes 
            Williams- yes
The meeting was adjourned. The next scheduled meeting is April 11, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

 

APRIL 11, 2011
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:15 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison  - Present
John Berry - Present
Sara Lewis - Excused
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader, David Weilnau

VISITORS: Debbie Hertzfeld, Chamber of Commerce; Julie Pontasch, Arts Council

MINUTES:
Erdody made a motion, seconded by Berry to approve the Minutes of the March 28th meeting as submitted.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
            MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Erdody, to pay the bills from March 29, 2011 thru April 11, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
            BILLS APPROVED

The Mayor introduced David Weilnau as the new Maintenance Technician for the Village.

INTRODUCTION OF VISITORS:
Debbie Hertzfeld, Chamber of Commerce, was the Chamber representative for the 2011 Events.

Williams made a motion, seconded by Erdody, to accept the Chamber's request for use of public Property for Rally Days on July 9 & 10 with the Chamber leaving Lincoln Street open and unobstructed and the Chamber contacting the Sheriff for extra patrol for the parade.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Treen - yes
            MOTION APPROVED

Williams made a motion, seconded by Berry, to accept the Chamber's request for use of Public Property for the annual Canal Days on September 10 - 11 to include use of Wright Pavilion
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Treen - yes
        Berry - yes
            MOTION APPROVED

Erdody made a motion, seconded by Williams, to approve the Chamber's request for use of Public Property for Christmas Open House on November 19 - 20, 2011
    Votes were:
        Williams - yes
        Hutchison - yes
        Treen - yes
        Berry - yes
        Erdody - yes
            MOTION APPROVED

After discussion regarding the letter from the Chamber asking for help pay for the replacement of the Christmas garland, Williams made a motion, seconded by Berry, to split the $420.00 cost for the garland with the Chamber - with our cost being $210.00.
    Votes were:
        Hutchison - no
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
            MOTION APPROVED


Julie Pontasch, GR Arts Council, was the Arts Council representative for the 2011 events.

Williams made a motion, seconded by Treen, to allow the GR Arts Council to use the Town Park for Children's Art Camp June 13 - 17.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
            MOTION APPROVED

Williams made a motion, seconded by Berry, allow the GR Arts Council to use Public Property for the Sunset Jazz & Art Fest on August 21, 2011.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Treen - yes
            MOTION APPROVED

Erdody made a motion, seconded by Williams, to allow the Arts Council to use the Wright Pavilion on November 19th - 20th.
    Votes were:
        Williams - yes
        Hutchison - yes
        Treen - yes
        Berry - yes
        Erdody - yes
            MOTION APPROVED

 

MAYOR'S REPORT:
The Mayor discussed the Sheriff's report and the notification of week-end break-ins and asked Council to keep their eyes open and notify the Sheriff if there's anything suspicious.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

After discussion, Hutchison made a motion, seconded by Williams, to put the shelter house as shown on Exhibit 2.
    Votes were:
        Hutchison - yes
        Treen - yes
        Berry - no
        Erdody - yes
        Williams - yes
            MOTION APPROVED

Erdody made a motion, seconded by Hutchison, to change the Employee manual to read Section 1 - Health insurance as listed.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
            MOTION APPROVED

Hoffman advised that the aeration unit at the plant is being worked on.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the March Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

EXECUTIVE SESSION:
Erdody made a motion, seconded by Williams, to go into executive session with Council, the Mayor, Fiscal Officer, and Village Administrator to discuss purchase and sale of property.
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Treen - yes
        Berry - yes
            MOVED TO EXECUTIVE SESSION

Erdody made a motion, seconded by Williams, to return to regular session.
    Votes were:
        Williams - yes
        Hutchison - yes
        Treen - yes
        Berry - yes
        Erdody - yes
            RETURNED TO REGULAR SESSION

Erdody made a motion, seconded by Williams, to have Mr. Marsh's April 12th letter sent to Linda Holmes with the addition of site plan and future change approval wording.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
            MOTION APPROVED

ADJOURNMENT:
Hutchison made a motion, seconded by Erdody, to adjourn.
    Votes were:
        Hutchison - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes

The meeting was adjourned. The next scheduled meeting is April 25, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

APRIL 25, 2011
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:05 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Deputy Mike Metternick

MINUTES:
Hutchison made a motion, seconded by Erdody to approve the Minutes of the April 11, 2011 meeting as corrected.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Erdody made a motion, seconded by Berry, to pay the bills from April 12 through April 25, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
    BILLS APPROVED


SHERIFF'S REPORT:
The Deputy gave his report and notified Council that they are aware of excess trouble with juveniles. Council notified the Sheriff of restroom troubles, porta jons being tipped over (not by wind), kids playing in the train cars, as well as signs being stolen. Starting in May, extra patrol hours will be in effect.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Erdody made a motion, seconded by Berry, motion to go forward with the replacement of the two sanitary pumps and controls at the Mill Street pump station in house.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
    MOTION APPROVED

Erdody made a motion, seconded by Williams, to approve the installation of a concrete slab by the back door of the old "Dandy's Lane" and extend it to the north end of the existing building.
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
    MOTION APPROVED

After discussion, Erdody made a motion, seconded by Lewis, to accept the application for Memory Lane Classics to use public property for the swap meet on April 29 & 30 with set up on April 28.
    Votes were:
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
    APPLICATION APPROVED

READING OF COMMUNICATIONS:
The Mayor read the results of the 2010 Census.

COMMITTEES:
Erdody advised that the next Town Hall Board of Control meeting will be May 4th at 7 pm for general purposes.

NEW BUSINESS:
The Mayor advised Council of a complaint about an un-kept yard pond being unsafe. Hoffman will check with Mr. Marsh to see if there is anything in the ordinances we can use to have the resident remove the pond.

EXECUTIVE SESSION:
Erdody made a motion, seconded by Williams, to go into executive session with Council, the Mayor, Fiscal Officer, and Village Administrator to discuss purchase and sale of property.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
    MOVED TO EXECUTIVE SESSION

Williams made a motion, seconded by Berry, to return to regular session.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
    RETURNED TO REGULAR SESSION

ADJOURNMENT:
Hutchison made a motion, seconded by Williams, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes

The meeting was adjourned. The next scheduled meeting is May 9, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

 

MAY 9, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:25 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present 
John Berry - Present
Sara Lewis - Present 
Carolyn Erdody - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Deputy Tim Spees

MINUTES:
Erdody made a motion, seconded by Hutchison to approve the Minutes of the April 25, 2011 meeting as submitted.
    Votes were: 
        Lewis - yes 
        Treen - yes 
        Berry - yes
        Erdody - yes 
        Williams- yes 
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Erdody made a motion, seconded by Williams, to pay the bills from April 26 through May 9, 2011.
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams- yes 
        Hutchison - yes 
        Lewis - yes
    BILLS APPROVED

SHERIFF'S REPORT:
The Mayor advised the Deputy of the Memorial Day parade date and route.

MAYOR'S REPORT:
The Mayor advised that past Councilwoman Pam Sherwood requested permission (and was given) to plant flowers for the Village.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the April Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

READING OF COMMUNICATIONS:
The Mayor read a letter from the Applebutter Fest regarding their upcoming advertisement in this year's paper.  

Erdody made a motion, seconded by Williams, to spend $50.00 to put the business card size ad in the annual Applebutter Fest paper
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
    MOTION APPROVED

Read a request for the VFW to use Public Property for the Memorial Day parade.

Hutchison made a motion, seconded by Berry, to accept the request for Use of Public property by the VFW for their Memorial Day service.
    Votes were: 
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes 
        Williams - yes
    REQUEST APPROVED

COMMITTEES:
Erdody gave the minutes of the May 4th, 2011 Town Hall Board of Control meeting.

Treen requested a meeting of the Industrial & Commercial Development Committee on May 25th at 7:00 pm at the Administration Building to explore opportunities to promote business growth using the website and to have meetings with local businesses to try to keep communications open.

ORDINANCES:
The Fiscal Officer gave a first reading to Ordinance 2011-2 AN ORDINANCE AUTHORIZING ALL ACTIONS NECESSARY TO EFFECT A GOVERNMENTAL ELECTRICITY AGGREGATION PROGRAM WITH OPT-OUT PROVISIONS PURSUANT TO SECTION 4928.20 OHIO REVISED CODE, DIRECTING THE WOOD COUNTY BOARD OF ELECTIONS TO SUBMIT A BALLOT QUESTION TO THE ELECTORS.

The Fiscal Officer read Ordinance 2011-3 AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE TO EXECUTE A DEED CONVEYING A PORTION OF THE PROPERTY ACQUIRED FROM THE OTSEGO SCHOOL DISTRICT TO THE GRAND RAPIDS TOWNSHIP TRUSTEES FOR PURPOSES OF CONSTRUCTING AND MAINTAINING A FIRE HALL AND DECLARING AN EMERGENCY.

Berry made a motion, seconded by Erdody, to declare Ordinance 2011-3 an emergency.
    Votes were: 
        Lewis - yes 
        Treen - yes 
        Berry - yes
        Erdody - no 
        Williams - yes 
        Hutchison - no
    SO DECLARED

The Fiscal Officer read Ordinance 2011-3 AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE TO EXECUTE A DEED CONVEYING A PORTION OF THE PROPERTY ACQUIRED FROM THE OTSEGO SCHOOL DISTRICT TO THE GRAND RAPIDS TOWNSHIP TRUSTEES FOR PURPOSES OF CONSTRUCTING AND MAINTAINING A FIRE HALL AND DECLARING AN EMERGENCY.

Hutchison made a motion, seconded by Erdody to approve Ordinance 2011-3.
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams - yes 
        Hutchison - yes 
        Lewis - yes
    ORDINANCE APPROVED

The Fiscal Officer gave a first reading to Ordinance 2011-4 AN ORDINANCE AMENDING AND ADOPTING REVISED CHAPTER 1444 OF THE CODIFIED ORDINANCE OF THE VILLAGE OF GRAND RAPIDS.


UNFINISHED BUSINESS:
Erdody recommended that Hoffman look at finding chairs like the ones that were at the Town Hall tonight.


COMMENTS:
Hutchison advised that he attended the Township Trustees meeting. The Trustees made a motion to accept our offer. Also, there was a request that the Village put up soccer nets in Memorial Park.


ADJOURNMENT:
Erdody made a motion, seconded by William, to adjourn.
    Votes were: 
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes 
        Williams- yes
The meeting was adjourned. The next scheduled meeting is May 23, 2011at 7:30 P.M. at the Grand Rapids Town Hall.

 

MAY 11, 2011
6:00 PM

The Council of The Village of Grand Rapids convened in a special session from 6:00 P.M. to 6:10 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Excused
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

Lewis made a motion, seconded by Williams, to waive the three readings for Ordinance 2011-3 An ordinance authorizing the Mayor of the Village to execute a deed conveying a portion of the property acquired from the Otsego School District to the Grand Rapids Township Trustees for purposes of constructing and maintaining a fire hall and declaring an emergency.
    Votes were:
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MOTION APPROVED

Erdody made a motion, seconded by Berry, to pass Ordinance 2011-3 An ordinance authorizing the Mayor of the Village to execute a deed conveying a portion of the property acquired from the Otsego School District to the Grand Rapids Township Trustees for purposes of constructing and maintaining a fire hall and declaring an emergency.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
    MOTION APPROVED


ADJOURNMENT:
Hutchison made a motion, seconded by Erdody, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams- yes
The meeting was adjourned. The next scheduled meeting is May 23, 2010 at 7:30 P.M. at the Grand Rapids Town Hall.

MAY 23, 2011
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:50 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams  - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Stacey Zulch, Raymond Mohr

MINUTES:
Williams made a motion, seconded by Treen to approve the Minutes of the May 9, 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

Erdody made a motion, seconded by Berry to approve the Minutes of the May 11, 2011 special meeting as submitted.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
    MINUTES APPROVED

BILLS:
Erdody made a motion, seconded by Williams, to pay the bills from May 10 thru May 23, 2011.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
    BILLS APPROVED

INTRODUCTION OF VISITORS:
Stacey Zulch, standing in for LeAnne DiFeterici, for the Youth Baseball's request for use of Public Property for the 2011 Applebutter Fest.

Hutchison made a motion, seconded by Erdody, to approve the Cub Scout's Application for Use of Public Property for the Applebutter Fest craft show at Labino Park.
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
    APPLICATION APPROVED

Ray Mohr for the Farm Museum spoke regarding the status of the Farm Museum.


SHERIFF'S REPORT:
Deputy Santibanez from the Sheriff's Department heard a couple complaints regarding speeding, break ins, and kids hanging out at the elementary school.

MAYOR'S REPORT:
The Mayor gave her report. A copy will be attached to the official minutes.

After discussion, the Buildings, Parks, Properties, & Maintenance Committee scheduled a meeting for Wednesday, June 8th at 7:00 pm at the Administrative Offices to discuss the Town Hall rental applications/fees/rules since the Village is now the sole owner of the Town Hall.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

The Administrator advised Council that the summer hours have begun.

The Village employees are going to take down as many of the dead ash trees that they can. With the savings from having them hired out, we can purchase some replacement trees and start replanting throughout the Village.

We have new flags for Howard Park and the Legion will replace the one at the cemetery.

READING OF COMMUNICATIONS:
The Mayor read a letter from Jenise Fouts regarding her retirement from the Sentinel and covering our meetings.

She also read a letter from FEMA regarding the flood ordinance.

After discussion, Treen made a motion, seconded by Williams, to have the solicitor draft a resolution concerning the opposition to the sale or lease of the Ohio turnpike.
    Votes were:
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
    MOTION APPROVED

COMMITTEES:
Hutchison requested that Council makes a list of unsightly, overgrown properties for the next meeting. At that time a Committee meeting will be set for the Safety & Welfare Committee to review them and take action.

ORDINANCES:
The Fiscal Officer gave a second reading to Ordinance 2011-2 An ordinance authorizing all actions necessary to effect a governmental Electricity aggregation program with opt-out provisions pursuant to section 4928.20 Ohio Revised Code, directing the Wood County Board of Elections to submit a ballot question to the electors

She also gave a second reading to Ordinance 2011-4 An ordinance amending and adopting revised Chapter 1444 of the Codified Ordinances of the Village of Grand Rapids

UNFINISHED BUSINESS:
The Mayor requested a copy of the Resolution passed by the Township Trustees for our records regarding the Town Hall/Fire Hall property.

After discussion about the flood sign, it was determined that the Historical Society would handle it.

NEW BUSINESS:
The Memorial Day celebration is Monday at 10:30.

The tracks on Front Street are getting bad again. The Administrator will send another letter.

COMMENTS:
Erdody advised that lots of work has been done on the pool. She was also advised that the pool needs to repair the ruts made through the park from the Cement truck.

Williams advised Council that are places you can go to sign a petition against House Bill 5. Contact him for more information.

ADJOURNMENT:
Erdody made a motion, seconded by Williams, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
The meeting was adjourned. The next scheduled meeting is June 13, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

JUNE 13, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:20 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams - Excused

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Russell Hitts, Deputy Holland and Deputy Britni Aring

MINUTES:
Erdody made a motion, seconded by Lewis to approve the Minutes of the May 23rd, 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Hutchison - yes
   MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Erdody, to pay the bills from May 24 thru June 13, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Hutchison - yes
        Lewis - yes
   BILLS APPROVED

INTRODUCTION OF VISITORS:

Russell Hitts addressed Council regarding the high water at his quarry property. He requested a meeting with Mary Jane Thurstin Park, Council, and Mr. Hoffman to clarify who is responsible for the issue. This was referred to the Buildings, Parks, Properties & Maintenance Committee. Mr. Hitts will be notified when a meeting has been set up.

SHERIFF'S REPORT:
After discussion, Hoffman will look into finding signs for "No Skateboarding" so the Deputies can enforce things easier.

MAYOR'S REPORT:
The Mayor called a recess and Council toured the rooms of the Town Hall.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Hutchison made a motion, seconded by Erdody, to have Chad begin with putting the footer down and begin landscaping at Pirate's Memorial Park.
    Votes were:
        Berry - yes
        Erdody - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
   MOTION APPROVED

Erdody made a motion, seconded by Hutchison, to authorize Chad to purchase a new mower that will suit our needs.
    Votes were:
        Erdody - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
    MOTION APPROVED

Our compost facility got hit with lots of stuff dropped off that shouldn't have been.

Council was asked to review the Village Notes and bring any changes to the office by the 20th for final printing.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the May Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

READING OF COMMUNICATIONS:
The Mayor read a letter from Suburban Natural Gas requesting to lower the riser rider.

The Mayor has a packet from the Health Department regarding their plan if there is a pandemic.

COMMITTEES:
The Mayor reminded Council of the Buildings, Parks, Properties & Maintenance meeting regarding the Town Hall on June 16th.

The Mayor reviewed the June 8th minutes of the Buildings, Parks, Properties & Maintenance Committee Meeting.

Treen reviewed his minutes of the Industrial & Commercial Development Committee's May 25th meeting.

ORDINANCES:
The Fiscal Officer gave a third reading to Ordinance 2011-2 An ordinance authorizing all actions necessary to effect a governmental Electricity aggregation program with opt-out provisions pursuant to section 4928.20 Ohio Revised Code, directing the Wood County Board of Elections to submit a ballot question to the electors.

Erdody made a motion, seconded by Hutchison, to pass Ordinance 2011-2.
    Votes were:
        Berry - yes
        Erdody - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
   MOTION APPROVED

The Fiscal Officer gave a third reading to Ordinance 2011-4 An ordinance amending and adopting revised Chapter 1444 of the Codified Ordinances of the Village of Grand Rapids.

Hutchison made a motion, seconded by Erdody, to pass Ordinance 2011-4.
    Votes were:
        Berry - yes
        Erdody - yes
        Hutchison - yes
        Lewis - yes Treen - yes
    MOTION APPROVED

The Fiscal Officer gave a first reading to Resolution 2011-2 A Resolution in Opposition to the State of Ohio Selling or Leasing the Ohio Turnpike.

Hutchison made a motion, seconded by Berry, move to forego the second & third reading of R-2011-02 and declare it an emergency.
    Votes were:
        Erdody - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
    SO DECLARED

Erdody made a motion, seconded by Berry, to pass Resolution 2011.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
    MOTION APPROVED

UNFINISHED BUSINESS:
After discussion regarding the trash cans for the Village, Erdody is going to check with the Historical Society's position on that issue.

NEW BUSINESS:
Hoffman is going to send the railroad a letter to repair the tracks on 65 by the bridge.

Hoffman hasn't heard anything about County-Line Road cold patch. The Village is going to work on Village streets. If there is any left over, they will use it up on County Line.

COMMENTS:
Erdody mentioned that Dr. Shelley is working to improve the canal from LaRoe's down to the old Couzins. Hoffman advised that Dave LaRoe's going to work on some more of the canal with flowers etc.

Berry had a resident complain about water missing the catch basin at Third and the alley and going onto his property - causing flooding issues.

Berry noted that the sidewalk by the leather shop is rising. Hoffman advised that it is the property owner's responsibility to repair.

ADJOURNMENT:
Erdody made a motion, seconded by Lewis, to adjourn.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Hutchison - yes

The meeting was adjourned. The next scheduled meeting is June 27, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

 

JUNE 27, 2011
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:05 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Excused
Curt Williams - Present

EMPLOYEES:
Chad Hoffman, Karen Rader

VISITORS:
Chuck Thomas, Mark & Andrew Wolfran, Brian Ziapecki

MINUTES:
Erdody made a motion, seconded by Williams to approve the Minutes of the June 13, 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Williams, to pay the bills from June 14 thru June 27, 2011 as submitted.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
    BILLS APPROVED


INTRODUCTION OF VISITORS:

The Mayor recognized the three Boy Scouts who are observing the meeting for their Communications Badge.

Chuck Thomas, Historical Society, was here for the 2011 Applebutter Fest Application for Use of Public Property.

Hutchison made a motion, seconded by Berry, to grant the application to the Historical Society for the 2011 Applebutter Fest on October 9, 2011
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Berry - yes
   APPLICATION APPROVED

Thomas advised Council that the next Applebutter Committee meeting is August 4th at 7:30 pm. The Historical Society meets the third Wednesday of the month also at 7:30 pm.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Williams made a motion, seconded by Erdody, to move the Blue Spruce tree from Woodburn Avenue and transplant it in Pirate's Park if the cost is within reason.
    Votes were:
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Berry - yes
        Erdody - yes
   MOTION APPROVED

READING OF COMMUNICATIONS:
The Mayor read a letter regarding the flood ordinance from Ohio Department of Natural Resources, approving our ordinance submission.

She advised Council that the Chamber has revised their Rally Day's events schedule. Erdody advised Council that the Petting Zoo will be held on Saturday and Sunday. The Mayor advised that the Chicken BBQ will be on Saturday and the Methodist Church will be having the Ice Cream Social on Sunday at the Fire Hall.

COMMITTEES:
Williams gave his report from the June 16, 2011 Buildings, Parks, Properties & Maintenance Committee meeting. Erdody advised Council that the cleaning lady has not be notified of any scheduling. Hoffman will notify her and have her come out to the office.

ORDINANCES:
The Fiscal Officer gave a first reading to ORDINANCE 2011-05 AN ORDINANCE TO REQUEST THE AUDITOR TO ASSESS LOTS AND LANDS OF THE VILLAGE OF GRAND RAPIDS FOR THE LIGHTING OF STREETS, ALLEYS, WAYS AND OTHER PUBLIC PLACES.

Hutchison made a motion, seconded by Erdody, motion to forego the three reading and declare Ordinance 2011-05 an emergency.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams - yes
    SO DECLARED

Erdody made a motion, seconded by Berry, motion to pass ordinance 2011-05.
    Votes were:
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
   MOTION APPROVED

UNFINISHED BUSINESS:
Erdody advised that the Historical Society agreed to pay half of the replacement or refurbishing the trash receptacles. After discussion, Hoffman will get prices for 16 new trash cans for downtown. The old ones can be used in Labino Park and/or Pirates Park.

NEW BUSINESS:
After discussion, Hutchison will advise Mr. Hitts that Council doesn't see the need for the Village to get involved and there is no need to have a meeting with him and the State.

Hutchison brought up the wood for sale in the right of way and the kayaks parking on the street. After discussion, Erdody requested that Marsh look into the legality of the cars on the street. Council was in agreement.

ADJOURNMENT:
Hutchison made a motion, seconded by Lewis, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams- yes

The meeting was adjourned. The next scheduled meeting is July 11, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

 

JULY 11, 2011
7:30 PM

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:55 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Russ Hitts, Deputy Aring, Eric Flora

MINUTES:
Williams made a motion, seconded by Hutchison, to forego the reading and approve the minutes of the June 27. 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Berry made a motion, seconded by Lewis, to pay the bills from June 28 thru July 8, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
   BILLS APPROVED


INTRODUCTION OF VISITOR:
Russ Hitts spoke regarding a proposed meeting with Council and the State regarding the drainage of his property. A Building, Parks, Properties and Maintenance Committee meeting was scheduled for Thursday, July 14, 2011 at 7:00 pm at the Town Hall.

SHERIFF'S REPORT:
Deputy Aring was here representing the Sheriff's department. She was made aware of people traveling through the alleys at a high rate of speed. She was also made aware of a delivery person driving on the wrong side of the road.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.
He advised Council that our confined space air monitor cannot be calibrated. It is estimated that $450 will take to repair with $200.00 yearly oxygen sensor replacement. A new design with a 4-5 year sensor is $695.00. Council's consensus was to purchase a new one.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the June Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

INTRODUCTION OF VISITOR:
Eric Flora requested the use of the big ball diamond for a round robin ball tournament on July 16th. They were advised that the porta jons had been removed. They will bring in one for the day. They will provide insurance showing the Village as additional insured.
Hutchison made a motion, seconded by Williams, to accept the application from the Grand Rapids Fire Department to have a round robin softball tournament at the big ball diamond on July 16, 2011.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
   MOTION APPROVED

COMMITTEES:
After discussion, Williams made a motion, seconded by Hutchison, to accept the Town Hall Rental agreement with the changes discussed at this meeting.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

After further discussion, it was determined that the Village would respond to the Arts Council's email in that the room to be cleaned out and their stuff moved to the alternative storage area and that they could use the "meeting room" after reserving it through the office.

Hoffman discussed alternatives for re-keying the front door. Hoffman will look into a touch pad entry for the Town Hall.

UNFINISHED BUSINESS:
Mr. Marsh's letter to the Front Street business has been mailed.

Hoffman is still looking into the gas system situation.

NEW BUSINESS:
Treen questioned the possibility of grills being added to Labino Park. Hoffman will look into pricing.

Hoffman is looking into getting brackets for the Lincoln Street Bridge. Dave LaRoe is going to maintain them with flowers.

COMMENTS:
Erdody informed Council that the Historical Society had asked a master gardener to do some renewal at the Log Cabin and in the perennial garden.

Treen brought up the garbage bags on the flood marker. Erdody had contacted the owner and she has not gotten back to her.

ADJOURNMENT:
Hutchison made a motion, seconded by Erdody, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
The meeting was adjourned. The next scheduled meeting is July 25, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

 

 

JULY 25, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Erdody made a motion, seconded by Treen, to approve the Minutes of the July 11, 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Erdody made a motion, seconded by Lewis, to pay the bills from July 12, 2011 thru July 25, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
    BILLS APPROVED


ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Erdody made a motion, seconded by Hutchison, to remove the tree, remove the old sidewalk damaged by the roots, and get rid of the roots. It would then be the property owner's responsibility to replace the sidewalk.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
    MOTION APPROVED

Our road salt contract was received by ODOT.

We are reviewing the state and federal filings for 2009. We will probably send out 73 letters for non-filing residents, 2 non-withholding businesses, and 7 businesses who are not filing net profit statements.

We had lightning damage at the wastewater plant to the tune of $40-$60,000 damage. The stand by generator, transfer switch, three pumps, and the water tower controls have taken all been damaged and need replaced or repaired.

After discussion, Erdody made a motion to accept the quote from Rowes and to remove some of the trees from the quarry portion of the tree list and add the Bridge Street maple tree. Due to a lack of second, the motion died.

Hutchison made a motion, seconded by Erdody, to take down all the 24 trees and the Bridge Street maple and take anything over the $8900.00 from the Lands and Buildings Fund.
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
    MOTION APPROVED

FISCAL OFFICER'S REPORT:
The Fiscal Officer advised Council that the State Auditor denied her request to set up a special fund for the Town Hall. She told them that she has created a separate line item in the Lands & Buildings Fund, which is where the Auditor told her to work out of for the Town Hall. Therefore, a new appropriation for the balance of the Town Hall Board of Control was created.

Erdody made a motion, seconded by Hutchison, to amend the 2011 Appropriations to include 1000-730-420-1000 for operating expenses for the Town Hall in the amount of $8293.28.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

READING OF COMMUNICATIONS:
The Mayor read the letter that the Fiscal Officer received regarding the resolution we sent regarding the opposition to the sale/lease of the Ohio Turnpike.

The Mayor read an invitation to an Eagle Scout ceremony honoring Scott Evans. The Mayor requested a certificate be created for presentation to Mr. Evans.

Hoffman advised Council that there has not been any response from the letter sent to the Arts Council at this time.

COMMITTEES:
Williams gave the report from the July 14th Buildings, Parks, Properties & Maintenance committee. When the guys went to test the valve as discussed, Mr. Hitts decided he didn't want them to lower the level of the quarry. Mr. Hitts was advised to plug his pipe and then get ahold of the Village when he is ready for them to run the test.

UNFINISHED BUSINESS:
Hoffman advised Council that we had a gentleman interested in renting the Town Hall for 6 presentations.

COMMENTS:
The Mayor advised Council of a discrimination complaint that we received regarding the Pool. The complainant advised that the Village does not have anything to do with the pool and was given a name to contact on the Pool Board. Erdody will give a list of the Board members so that we have them and that we can post it on the website.

Erdody advised Council that she has offered to take care of the August event in the Town Hall. She will be there to open the building and take care of the Chair Lift so there will be no extra expense.

Williams questioned whether we need to take a proactive stance on the Grand Rapids Elementary building. A Buildings, Parks, Properties, & Maintenance Committee meeting was scheduled for Tuesday, August 16th at the administration building at 7:00 pm to discuss properties.

ADJOURNMENT:
Hutchison made a motion, seconded by Erdody, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
The meeting was adjourned. The next scheduled meeting is August 8, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

August 8, 2011

Meeting cancelled due to not having 
anyone to preside over the meeting.

 

August 22, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:55 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry  - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Deputy Emahiser

MINUTES:
Erdody made a motion, seconded by Hutchison to approve the Minutes of the July 25, 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED


BILLS:
Erdody made a motion, seconded by Berry, to pay the bills from July 26 thru August 22, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
   BILLS APPROVED


SHERIFF'S REPORT:
Deputy Emahiser gave his report. Coverage was requested for the first day of school at the elementary school.


MAYOR'S REPORT:
The Mayor notified Council of the Applebutter Fest Safety meeting September 14th @ 7:00 pm at the Grand Rapids Fire Hall. She asked the Fiscal Officer to post it so that anyone from Council could attend if they so desired.

ADMINISTRATOR'S REPORT:
The Administrator gave his report for August 8th meeting that was cancelled. He then gave his report for this meeting. A copy of each will be attached to the official minutes.

The Mill Street lift station project will probably take place in the next week or two. All the parts are here and we are in the process of coordinating times with the contractors.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the July Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

She also advised Council that the account used for change in market values for our investments needed to have a supplemental appropriation increase. Erdody acknowledged that Council was advised.

Council was presented with the 2012 Estimated Revenue. Erdody made a motion, seconded by Williams to approve the estimated revenues for the budget year beginning January 1st, 2012.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
    MOTION APPROVED

The Mayor advised Council that the Estimate was due on July 20th and that due to the Fiscal Officer not getting them in on time we are in jeopardy of losing our Local Government Funds monies and/or getting a citation from the Auditor.

COMMITTEES:
Williams brought up the need to come up with another date to meet with the Board of Education. They came up with the 6th or the 19th of September at the Town Hall for Hoffman to present to Mr. Garber.

The Lands & Buildings Committee needs to meet to address the Historical Society's use of the Town Hall in the event of rain and they need to use the chair lift. Also, they need to discuss what to do with the Council room and the room the Arts Council will be vacating.

Hutchison mentioned the lot next to the Shambles being grown up. The Mayor, on behalf of Council, requested a letter to be sent to the owner.

Hutchison made a motion, seconded by Erdody, to address the issue of stone and construction equipment at the Current property on Second Street by sending a letter.
    Votes were:
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
    MOTION APPROVED

ORDINANCES:
The Fiscal Officer gave a first reading to Ordinance 2011-6 AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SERVICES BY THE WOOD COUNTY PUBLIC DEFENDER FOR INDIGENT DEFENSE OF VILLAGE CODE CRIMINAL CHARGES.


UNFINISHED BUSINESS:

The picnic tables have been moved from the Wright Pavilion. Hoffman will contact Ms. Pontasch to make sure they are moved back to where they belong.


COMMENTS:

Erdody notified Council that the Historical Society is going to be doing some maintenance/repairs including redoing the roof and replacing one of the boards on the log cabin. They have notified Mr. Grimm regarding the windmill.

Erdody notified Council that there is a mold problem in the cabinets on the north wall of the Town Hall. After discussion about the cleaning, lack of cleaning, of the Town Hall, it was determined that this would be discussed further in committee.

Berry advised that the Historical Society had him take down the signs to have them refurbished.

Williams questioned whether we would want to have the Sentinel send someone over to cover our meetings. After discussion, Hoffman was asked to contact the Sentinel to ask if someone would be available to cover our meetings.


ADJOURNMENT:

Williams made a motion, seconded by Erdody, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
The meeting was adjourned. The next scheduled meeting is August 22, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.


September 12, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:00 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Deputy Swoap

MINUTES:
Erdody made a motion, seconded by Treen to approve the Minutes of the August 22, 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Williams, to pay the bills from August 23, thru September 12, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
   BILLS APPROVED


SHERIFF'S REPORT:

Deputy Swoap gave the report.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

After discussion, Council decided to wait till everyone had a chance to look at the property at 23594 River Road before making a decision regarding the wording of a notification letter.

Council decided to have a Committee of the Whole to discuss the options for the gas system. Council came up with September 28th or 29th or October 12th or 13th at 7:00 pm for a meeting with Sandy Roller to discuss options.
After discussion, Hutchison made a motion, seconded by Berry, to allow the Arts Council to place their temporary sign at an approved site in front of the Town Hall two weeks prior to each performance, with the sign fees waived.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
    MOTION APPROVED

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the August Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

COMMITTEES:
Williams reminded Council of the Committee meeting on the 19th at 7:00 pm at the Town Hall to discuss properties.

Treen reminded Council that the Applebutter Safety committee is meeting Wednesday the 14th at the Fire Hall.

Hutchison will look into the Second Street property complaint.

ORDINANCES:
The Fiscal officer gave a second reading to Ordinance 2011-6 An ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SERVICES BY THE WOOD COUNTY PUBLIC DEFENDER FOR INDIGENT DEFENSE OF VILLAGE CODE CRIMINAL CHARGES.

She gave a first reading to Ordinance 2011-7 An ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A PARTIAL ASSIGNMENT OF THE WHOLESALE WATER SUPPLY CONTRACT TERRITORY WITH THE CITY OF BOWLING GREEN TO THE NORTHWESTERN WATER AND SEWER DISTRICT.

She read Resolution 2011-3 A RESOLUTION ADOPTING THE WOOD COUNTY MITIGATION PLAN.

Erdody made a motion, seconded by Berry, to declare Resolution 2011-3 an emergency.
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
    SO DECLARED

Treen made a motion, seconded by Berry, to waive the next two readings of Resolution 2011-3.
    Votes were:
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
    READINGS WAIVED

Erdody made a motion, seconded by Williams, to pass Resolution 2011-3.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

COMMENTS:
Treen advised Council of the events surrounding the use of the ball diamonds by an outside team. He advised the team that insurance was required with the Village as an additional insured in order to use the diamonds. The team has advised Treen that they would not be using the diamonds for practice.

Erdody advised Council that the windmill has been taken down.

ADJOURNMENT:
Hutchison made a motion, seconded by Berry, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes

The meeting was adjourned. The next scheduled meeting is September 26, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

 

September 26, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:55 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Erdody made a motion, seconded by Lewis to approve the Minutes of the September 12th meeting with the Town Hall corrected to read Fire Hall.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Hutchison made a motion, seconded by Williams, to pay the bills from September 13 thru September 26, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
    BILLS APPROVED

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

After discussion, Hutchison made a motion, seconded by Erdody, to allow Bethany Baptist Church to rent the Town Hall at the resident rate.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
    MOTION APPROVED

A Finance, Wages, & Audit committee was set for October 3 at 6:30 pm at the Administration Building.

He also advised Council that a representative of MJ Park regarding the old footbridge. Council agreed to donate it to the park system.
He requested input from Council regarding a sign permit that was not submitted correctly, therefore not issued. The sign was put up anyway. Council agreed that the $100.00 fee should be enforced.

He advised that the key box for the Town Hall has been removed and will now be kept at the office.

FISCAL OFFICER'S REPORT:
Erdody acknowledged the $14090.18 supplemental appropriation to allow for the transfer of the insurance reimbursement check out of the general fund.

COMMITTEES:
Williams gave his report from the September 19th Buildings, Parks, Properties, & Maintenance Committee meeting.

Williams made a motion, seconded by Treen, to write a proposal to purchase the GR elementary building and properties for $1.00.
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
   MOTION APPROVED

Hutchison questioned the steps to take regarding the Second Street property. He was advised to contact the Health Department as the Chairman of the Safety Committee.

Hutchison mentioned a call from a resident regarding the removal of a sidewalk at another property and not replacing it because there is no sidewalk on either side of it. Council agreed that the property owner should present the request in writing to Council for consideration.

ORDINANCES:
The Fiscal officer gave a third reading to Ordinance 2011-6 An ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SERVICES BY THE WOOD COUNTY PUBLIC DEFENDER FOR INDIGENT DEFENSE OF VILLAGE CODE CRIMINAL CHARGES.

Erdody made a motion, seconded by Hutchison, to pass Ordinance 2011-6.
    Votes were:
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
    ORDINANCE APPROVED

She read Resolution 2011-4 RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR

Erdody made a motion, seconded by Berry, to declare Resolution 2011-4 an emergency and waive the three readings.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
    SO DECLARED

Erdody made a motion, seconded by Williams, to pass Resolution 2011-4.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
    MOTION APPROVED

She gave a second reading to Ordinance 2011-7 An ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A PARTIAL ASSIGNMENT OF THE WHOLESALE WATER SUPPLY CONTRACT TERRITORY WITH THE CITY OF BOWLING GREEN TO THE NORTHWESTERN WATER AND SEWER DISTRICT.

UNFINISHED BUSINESS:
At the Applebutter Fest Safety Meeting, the Sheriff recommended having an ordinance regarding free speech. Mr. Marsh suggested not to rush through as an emergency and suggested having a "free speech" area.

NEW BUSINESS:
Lewis advised Council of an overgrown area behind the Pharmacy. Hutchison advised Hoffman to send the property owner a letter for cleanup.

She also questioned the safety of a ditch hole with a ladder in it. She was advised that it is the property owner's responsibility since the property owner had petitioned to have it enclosed. Council advised Hoffman to send Mr. Schuman a letter to take care of the hole.

Berry advised Council that the Historical Society would like the area around the Town Hall to be cleaned - along the fire escape, etc. Hoffman advised that there is not enough time for the Village employees to get it done prior to the Festival.

ADJOURNMENT:
Hutchison made a motion, seconded by Berry, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
The meeting was adjourned. The next scheduled meeting is October 10, 2011 at 7:30 P.M. at the Grand Rapids Town Hall. 

October 10, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:15 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody  - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Deputy Metternick

MINUTES:
Erdody made a motion, seconded by Treen to approve the Minutes of the September 26, 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Erdody made a motion, seconded by Berry, to pay the bills from September 27, 2011 through October 7, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
   BILLS APPROVED

SHERIFF'S REPORT:
The Deputy gave his report.

MAYOR'S REPORT:
The Mayor advised Council about conversations with an individual who has threatened herself, Chad, and the Village.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

After discussion, Council advised Hoffman to send violation letters, with copies of the ordinance, to residents who have recreational vehicles in their front yards for more than seven days.

Hoffman advised Council that the bulbs of the Front Street street lights will all be changed and that they had outlived their bulb expectancy.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the September Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

Erdody acknowledged the $1000 supplemental appropriation needed for Tony Wright's medical reimbursement increase under the new medical policy.

COMMITTEES:
Berry gave his report for the October 3rd meeting of the Finance Committee.

Williams made a motion, seconded by Erdody to take David Weilnau off probation.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
    MOTION APPROVED

A Safety & Welfare meeting was scheduled for Thursday, October 20th at 7:00 pm at the Administration Building to discuss the Properties and Applebutter Fest Safety. Members of the Applebutter Fest Committee will be invited.

Hutchison advised Council that he called the Health Department regarding the property discussed at the September 26th meeting. She has made one visit and will be making a follow up this week.

A Streets & Sidewalks Committee meeting was scheduled for Thursday, November 10th at 7:00 pm the Administration Building to discuss sidewalks.

A Buildings, Parks, Properties & Maintenance Committee meeting was scheduled for Thursday, November 10th at 8:00 pm at the Administration Building to discuss plans for the Town Hall.

The EMS Board is in the process of renewing their contract. The Mayor requested minutes of the EMS Board meetings.

ORDINANCES:
The Fiscal Officer gave a third reading to Ordinance 2011-7 An Ordinance Authorizing the Mayor to Execute a Partial Assignment of the Wholesale Water Supply Contract Territory with the City of Bowling Green to the Northwestern Water & Sewer District.

Erdody made a motion, seconded by Williams, to approve Ordinance 2011-7.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
    MOTION APPROVED

She gave a first reading to Ordinance 2011-8 An Ordinance Amending Ordinance 2008-8.

Hutchison made a motion, seconded by Treen, to read Ordinance 2011-8 by title only.
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
    MOTION APPROVED

She also gave a first reading to Ordinance 2011-9 An Ordinance Amending and Establishing Pay Schedules for the Village of Grand Rapids.

Erdody made a motion, seconded by Hutchison, to suspend the reading of ORDINANCE 2011-9 and read by title only.
    Votes were:
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
   MOTION APPROVED

She gave a first reading to Ordinance 2011-10 An Ordinance Authorizing the Mayor to Enter into a Contract and Complete the Purchase of the Elementary School Property from the Otsego Local School District for $1.00.

COMMENTS:
Erdody suggested that Sycamore Road, County Line Road, and Bridge Street residents do not need parking passes delivered to their home. More discussion on this will be taken up in a committee meeting prior to next year's festival.

ADJOURNMENT:
Hutchison made a motion, seconded by Erdody to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
The meeting was adjourned. The next scheduled meeting is October 24, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

October 24, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison  - Present
John Berry -Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Loren Cass & Bret Clark, Suburban Natural Gas

MINUTES:
Erdody made a motion, seconded by Hutchison to approve the Minutes of the October 10th, 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:
Erdody made a motion, seconded by Williams, to pay the bills from October 11 through October 24, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
   BILLS APPROVED

INTRODUCTION OF VISITORS:
Bret Clark spoke on behalf of Suburban Natural Gas on their Public Awareness Program. He went over the signs of natural gas leak and the need for residents to contact OUPS prior to any digging.

SHERIFF'S REPORT:
The Sheriff's department issued a parking warning on a truck that has backed into a parking spot for 3 days.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Also attached to his minutes is a letter from the PUCO regarding their findings on the railroad crossings.

Hoffman advised Council of the issues pertaining to the reimbursement of funds for Christmas decorations.

He also distributed a letter that will be going to Suburban asking for information regarding the status of our gas line.

FISCAL OFFICER'S REPORT:
Erdody acknowledged the $2100.00 Supplemental Appropriation needed for 2011 Income Tax Collection overhead.

READING OF COMMUNICATIONS:
The Mayor read an e-mail from Denise Krabill's resignation from the Planning Commission. The Mayor will work on appointing a citizen to take her place.

She also read a letter thanking the Village for their help with the 2011 Grand Rapids Applebutter Fest.

She also read a letter from the Animal Cruelty agent advising Council that they are following up on a cruelty case and are trapping cats at a Second Street home.

She also read a letter questioning the reason for having Halloween on the 31st and not the week-end.

She also read a letter from a handicapped person who tried to attend the Applebutter Fest.

COMMITTEES:
Hutchison gave his report on the October 20th Safety Committee meeting.

The Mayor advised that November 9th is the Applebutter Safety meeting with the Sheriff, Fire department, and the Applebutter Fest Committee at 7:00 pm at the Fire Hall. The Fiscal Officer will post it so that all can attend if they so desire.

Hutchison requested a Committee meeting to discuss the new contract that has been presented for Council's approval. After discussion, a Committee of the Whole meeting was set for November 10th at 7:00 pm to discuss Sidewalks, Buildings and Contracts. This will combine the previously scheduled Sidewalk Committee and Buildings Committee meetings and include discussion on the new contract.

ORDINANCES:
She gave a second reading to Ordinance 2011-8 An Ordinance Amending Ordinance 2008-8.

She also gave a second reading to Ordinance 2011-9 An Ordinance Amending and Establishing Pay Schedules for the Village of Grand Rapids and Ordinance 2011-10 An Ordinance Authorizing the Mayor to Enter into a Contract and Complete the Purchase of the Elementary School Property from the Otsego Local School District for $1.00.

UNFINISHED BUSINESS:
The Mayor advised Council that the requested information from the Ambulance District has s been received.

ADJOURNMENT:
Erdody made a motion, seconded by Lewis, to adjourn.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes

The meeting was adjourned. The next scheduled meeting is November 14, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

November 14, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Excused
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader
VISITORS:  Janet Borough, Marjorie Obermyer, Deputy Appelhans

MINUTES:
Erdody made a motion, seconded by Hutchison to approve the Minutes of the October 24, 2011 meeting as submitted.
    Votes were:
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
    MINUTES APPROVED

BILLS:

After discussion regarding being a member of TMACOG, Erdody made a motion, seconded by Williams, to pay the bills from October 25 thru November 14, 2011 excluding the TMACOG payment for $174.00 at this time.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams- yes
        Hutchison - yes
        Lewis - yes
    BILLS APPROVED

INTRODUCTION OF VISITORS:
Janet Borough thanked Council for the relocation of the tree.

SHERIFF'S REPORT:
Deputy Appelhans gave the monthly report to the Mayor. Lewis requested patrols along the alleys.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Hoffman advised Council that Dave LaRoe put one of the old Christmas Trees that used to be on the street lights on his building. He is also going to put a couple more in the landscape area by his building. There are more left that could be put throughout the Village.

Income Tax Collections as of the end of September ~ in 2009 we took in $155,000; 2010, $161, 2011 and this year $176,000.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the October Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

She also advised Council of the need for supplemental appropriations in the amount of $1150.00 - $150 for garbage pick-up and $1000.00 for UBS change in values for the remainder of the year. Erdody acknowledged the need for $1150.00 in supplemental appropriations as submitted.

She distributed a draft of the 2012 Appropriation Ordinance.

COMMITTEES:
Berry gave the November 10th Committee of the Whole meeting minutes. Erdody submitted a letter to be sent to Village residents regarding the enforcement of the Village's snow removal. A Sidewalk Committee meeting was tentatively set for November 21st at 6:30 pm at the Grand Rapids Library to finalize the letter.

The Mayor discussed the post Applebutter Safety meeting. The Sheriff advised that they will be adjusting their coverage for the festivals in the future.

ORDINANCES:
The Fiscal Officer gave a third reading to Ordinance 2011-8 An Ordinance Amending Ordinance 2008-8.

Erdody made a motion, seconded by Williams, to approve Ordinance 2011-8.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
    MOTION APPROVED

She also gave a third reading to Ordinance 2011-9 An Ordinance Amending and Establishing Pay Schedules for the Village of Grand Rapids.

Hutchison made a motion, seconded by Erdody, to approve Ordinance 2011-9.
    Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Berry - yes
   MOTION APPROVED

She continued with a third reading to Ordinance 2011-10 An Ordinance Authorizing the Mayor to Enter into a Contract and Complete the Purchase of the Elementary School Property from the Otsego Local School District for $1.00.

Williams made a motion, seconded by Lewis, to approve Ordinance 2011-10.
    Votes were:
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Berry - yes
        Erdody - yes
    MOTION APPROVED

Hutchison made a motion, seconded by Erdody to read Resolution 2011-5 by title only.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams - yes
   MOTION APPROVED

Hutchison made a motion seconded by Berry to waive the readings on Resolution 2011-5.
    Votes were:    
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
    MOTION APPROVED

She gave a first reading to Resolution 2011-5 - Resolution Declaring the Amount of Taxes that may be Raised by Levy at the Maximum Rate Authorized by Law Without a Vote of the Electors to be Insufficient, and Declaring the Necessity of a Renewal Levy in Excess of Such Rate of 2.0 Mills for General Construction, Reconstruction, Resurfacing, and Repairs of Streets and Bridges in the Village of Grand Rapids

Berry made a motion, seconded by Erdody to pass Resolution 2011-5.
  
Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
    MOTION APPROVED

Williams made a motion, seconded by Berry, to read Resolution 2011-6 by title only and waive the readings.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams -yes
        Hutchison - yes
        Lewis - yes
    MOTION APPROVED

She also gave a first reading Resolution 2011-6 - Resolution Determining to Proceed to Submit to the Electors of the Village of Grand Rapids the Question of a Renewal of a Tax in Excess of the 10 Mill Limitation for the Purpose of Providing 2.0 Mills for General Construction, Reconstruction, Resurfacing, and Repairs of Streets and Bridges in the Village of Grand Rapids

Hutchison made a motion, seconded by Erdody, to pass Resolution 2011-6.
  
Votes were:
        Erdody - yes
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Berry - yes
    MOTION APPROVED

Erdody made a motion, seconded by Berry to ready by title only Ordinance 2011-11 Annual Appropriation Ordinance.
    Votes were:
        Williams - yes
        Hutchison - yes
        Lewis - yes
        Berry - yes
        Erdody - yeS
    MOTION APPROVED

The Fiscal Officer gave a first reading to Ordinance 2011-11 The 2012 Annual Appropriations.

UNFINISHED BUSINESS:
Erdody questioned the status on the purchase of new garbage cans. Hoffman will bring in the color swatches to decide what color to purchase the new ones in for the downtown area.

The Mayor advised Council that there was a thank you sent to the Scouts for their help in cleaning up after Applebutter.

Berry requested Hoffman to look into a "Stop Ahead" sign for Wapakoneta Road.

NEW BUSINESS:
Williams made a motion, seconded by Erdody, to approve the 2011 vacation carry over and payments as submitted.
    Votes were:
        Hutchison - yes
        Lewis - yes
        Berry - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

Williams advised Council that the School Board wants to set a meeting to discuss the purchase agreement.

COMMENTS:
Erdody complimented Davey on his help. It was noted that he has had several compliments since his employment began with the Village.

ADJOURNMENT:
Erdody made a motion, seconded by Williams, to adjourn.
    Votes were:
        Hutchison - No
        Lewis - yes
        Berry - No
        Erdody - yes
        Williams- yes
The meeting was adjourned. The next scheduled meeting is November 28, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

 

November 28, 2011
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:12 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Absent
John Berry - Present
Sara Lewis - Present
Carolyn Erdody - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Karen Rader

VISITORS: Bunkie Obermyer, Janet Borough

MINUTES:
Erdody made a motion, seconded by Berry to approve the Minutes of the November 14, 2011 meeting as corrected.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
    MINUTES APPROVED

BILLS:

Erdody made a motion, seconded by Lewis, to pay the bills from November 15, 2011 thru November 23, 2011.
    Votes were:
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
        Lewis - yes
   BILLS APPROVED

ADMINISTRATOR'S REPORT:
The Mayor gave the Administrator's report. A copy will be attached to the official minutes.

Erdody made a motion, seconded by Lewis, to suspend the rules and not have a December 26 meeting and give the Fiscal Officer authority to pay the bills. Erdody asked to have a list of the bills that were paid at the January 9th meeting.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Lewis - yes
        Treen - no
    APPROVED

COMMITTEES:
Erdody gave her report of the November 23rd Sidewalk Committee meeting.

ORDINANCES:
The Fiscal Officer gave a first second reading to Ordinance 2011-11 The 2012 Annual Appropriations.

NEW BUSINESS:
Treen was approached by Lance Miller, the president of McClure Phone Company, who would like to bring their service as a competitor to our current cable, internet, and telephone service. Treen is recommending a Committee of the Whole meeting to meet with Mr. Miller after the first of the year. Council showed an interest in pursuing this.

COMMENTS:
Williams requested that the Building Committee be in attendance for all meetings with Mr. Garber regarding the purchase of the Elementary Purchase. He was advised that the contract has been finalized. He reiterated that from this point forward if there are any changes to be made, he wants the Committee to be advised.

Berry advised Council that St. V's will continue to be the provider for the emergency squad for the next three years.

ADJOURNMENT:
Erdody made a motion, seconded by Williams, to adjourn.
    Votes were:
        Lewis - yes
        Treen - yes
        Berry - yes
        Erdody - yes
        Williams- yes
The meeting was adjourned. The next scheduled meeting is December 12, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

 

December 12, 2011

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:55 P.M. in the Grand Rapids Town Hall. Mayor Judy Keifer called the meeting to order with the following members and visitors present:

Bill Hutchison - Present 
John Berry - Present
Sara Lewis - Present 
Carolyn Erdody - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Marjorie Obermyer, Chet & Mary Vollmar, Linda Hall, Deputy

MINUTES:
Erdody made a motion, seconded by Hutchison to approve the Minutes of the November 28, 2011 meeting as corrected.
    Votes were: 
        Lewis - yes 
        Treen - yes 
        Berry - yes
        Erdody - yes 
        Williams- yes 
        Hutchison - yes
   
MINUTES APPROVED


BILLS:

Erdody made a motion, seconded by Williams, to pay the bills from November 29, 2011 thru December 9, 2011. 
    Votes were: 
        Treen - yes 
        Berry - yes 
        Erdody - yes
        Williams- yes 
        Hutchison - yes 
        Lewis - yes
    BILLS APPROVED


INTRODUCTION OF VISITORS
:
Mary Vollmar voiced their concern regarding the purchase of the Elementary School.

SHERIFF'S REPORT:
The Deputy gave his report.


ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.
Hoffman advised the Safety Committee that the two ordinance Violations on River Road needs to be checked and let us know what to do from this point forward.

Hoffman advised Council that 5 income tax cases will be going to Municipal Court this week and we will have 9-10 final notices before court will also be going out within the next couple weeks.

Hoffman suggested a Utilities Committee meeting to discuss the future of our gas system. A meeting will be set after the first of the year.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the November Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

Erdody acknowledged the $629.57 supplemental appropriation needed for the final Medical Mutual bill.


COMMITTEES:
Williams gave his report from the December 5, 2011th Building Committee meeting. Williams asked for a Committee of the Whole meeting to discuss the Elementary School Property. After discussion, Council asked Hoffman to get a quote for the cost of having a building inspection on the building. Erdody voiced her concern about not being informed of the Committee meeting. She asked that all Council members be informed of any committee meetings that are set outside of a Council meeting.

Erdody advised Council that the Snow Removal Ordinance could be changed to allow for notification of the snow policy via a mailing instead of publication in the newspaper.

She was advised that the water laying in the sidewalk at the Library property is the Library's responsibility.


ORDINANCES:
The Fiscal Officer gave a third reading to Ordinance 2011-11 An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Grand Rapids, State of Ohio, During the Fiscal Year Ending December 31, 2012.

Erdody made a motion, seconded by Hutchison, to declare Ordinance 2011-11 an emergency due to the time frame.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
    SO DECLARED

Berry made a motion, seconded by Erdody, to pass Ordinance 2011-11.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
    MOTION APPROVED

                                                                                                                                                                                                                 
UNFINISHED BUSINESS:

Berry made a motion, seconded by Erdody, to purchase the remaining 75 water meters needed.
    Votes were:
        Erdody - yes 
        Williams - yes 
        Hutchison - yes
        Lewis - yes 
        Treen - yes 
        Berry - yes
    MOTION APPROVED

Erdody made a motion, seconded by Lewis, to purchase the 11 new waste receptacles in color RAL 6005.
    Votes were: 
        Williams - yes 
        Hutchison - yes 
        Lewis - yes
        Treen - yes 
        Berry - yes 
        Erdody - yes
    MOTION APPROVED

Erdody made a motion, seconded by Williams, to reappoint Berry as our Representative to the EMS board for the term beginning January 1, 2012.
    Votes were: 
        Berry - yes 
        Erdody - yes 
        Williams - yes
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
    MOTION APPROVED


COMMENTS:

Berry said that Dave LaRoe asked if Council would go in half with the cost of putting up and taking down the lights. This was tabled till after the first of the year to allow for it to be investigated further.


ADJOURNMENT:
Hutchison made a motion, seconded by Erdody, to adjourn.
    Votes were: 
        Hutchison - yes 
        Lewis - yes 
        Treen - yes
        Berry - yes 
        Erdody - yes 
        Williams- yes


The meeting was adjourned. The next scheduled meeting is January 9, 2012 at 7:30 P.M. at the Grand Rapids Town Hall.

All formal actions of the Council of the Village of Grand Rapids concerning and relating to the 
adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, 
in compliance with the law, including Section 121.22 of the Ohio Revised Code.


Tourism Divider
E-mail the Village with your questions or comments: information@grandrapidsohio.com

We will not open any attachments through this e-mail address, 
nor will we open any e-mail that looks suspicious. 

We reserve the right to add or remove anything from this web site without prior notification.

The information in this website is intended and believed to be accurate, 
but the Village does not guarantee its accuracy. The Village disclaims any warranties, either express or implied, and any liability for errors or omissions.
The Village may provide links to web pages which are not part of the Village website.
 These sites are not under the Village's control, and the Village is not responsible 
for the information or links you may find there.
The Village is providing these links only as a convenience. 
The presence of these links on any Village website is not intended to imply 
the Village's endorsement of that site, but to provide a convenient link to sites 
which may be relevant to visitors and residents of our Village.
Website Maintained by The Village of Grand Rapids.
Last modified: February 22, 2016