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Welcome to the Village of Grand Rapids 
2011 Meeting Minutes 
Page!

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All formal actions of the Council of the Village of Grand Rapids concerning and relating to the adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, in compliance with the law, including Section 121.22 of the Ohio Revised Code.

January 9, 2012
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:55 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order.

The Mayor swore in Janet Borough and Jeremy Treen as new Council Members.

The Fiscal Officer took roll call with:
Berry - Present 
Borough - Present
Erdody - Present 
Lewis - Present
Treen - Present 
Williams - Present

Council members drew seats
1 - Carolyn Erdody 
2 - Curt Williams 
3 - Jeremy Treen
4 - Janet Borough 
5 - John Berry 
6 - Sara Lewis

MINUTES:
Erdody made a motion, seconded by Treen, to approve the Minutes of the December 12, 2011th meeting as submitted.
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Treen - yes
        Borough - yes 
        Berry - yes 
        Lewis - yes
    MOTION APPROVED

BILLS:
Berry made a motion, seconded by Erdody, to pay the bills from January 1st through January 9, 2012th.
    Votes were: 
        Williams - yes 
        Treen - yes 
        Borough - yes
        Berry - yes 
        Lewis - yes 
        Erdody - yes
    MOTION APPROVED

INTRODUCTION OF VISITORS:
Shawn Downey asked if the pool board would be able hang signs along the north side of the pool as a fundraiser. They would be up from May through August and would be like a scaled down version of the ones at the ball diamonds. Chad will check into the zoning aspect of it.

They also want to enclose the pump pit with a building. Chad will also look into the zoning issue.

SHERIFF'S REPORT:
Deputy Mormile gave the Sheriff's report.

MAYOR'S REPORT:
The Mayor introduced herself to Council.

Erdody nominated John Berry for President of Council. Williams nominated himself.

Erdody made a motion, seconded by Lewis, to close the nominations.
    Votes were: 
        Treen - yes 
        Borough - yes 
        Berry - yes
        Lewis - yes 
        Erdody - yes
        Williams - yes
    MOTION APPROVED

Council voted by paper vote. Votes were 3 for Berry and 3 for Williams. Obermyer voted for Berry. Berry was elected Council President.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Williams made a motion, seconded by Erdody, to have Poggemeyer provide a written report concerning the condition of the elementary school building for $1500.00.
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Treen - yes
        Borough - yes 
        Berry - yes
        Lewis - yes
    MOTION APPROVED

Berry made a motion, seconded by Erdody, to give the School Board a 30-day deadline to install the 2" backflow device as required.
    Votes were: 
        Williams - yes 
        Treen - yes 
        Borough - yes
        Berry - yes 
        Lewis - yes 
        Erdody - yes
    MOTION APPROVED

There is a planning commission meeting on the 17th of January for the request of a zoning change for the house by the bank.

He advised Council that Tony will be on light duty next week due to surgery.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the December 2011 Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

She advised Council that there were additional appropriations needed to finish off the year. Erdody acknowledged the supplemental appropriations for December of 2011.

She also advised Council that she has closed out 2011 and moved into 2012. The year-end reports are available for viewing.

READING OF COMMUNICATIONS:
The Mayor had a call a gentleman regarding the Rail Road wondering if Council was interest in bringing the railroad back to town. She was advised to tell him that when he gets a proposal together, he can bring it to Council.

COMMITTEES:
The Mayor advised that she kept the Committees the same with substituting Borough for Hutchison's spot.

ORDINANCES:
The Fiscal Officer gave ORDINANCE 2012-1 AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO EXECUTE A MASTER AGREEMENT FOR SERVICES BY FIRST ENERGY SOLUTIONS CORPORATION TO PROVIDE ENERGY AND ENERGY-RELATED SERVICES THROUGH GOVERNMENT AGGREGATION a first reading.

Erdody made a motion, seconded by Berry, to declare ORDINANCE 2012-1 AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO EXECUTE A MASTER AGREEMENT FOR SERVICES BY FIRST ENERGY SOLUTIONS CORPORATION TO PROVIDE ENERGY AND ENERGY-RELATED SERVICES THROUGH GOVERNMENT AGGREGATION an emergency
    Votes were: 
        Berry - yes 
        Lewis - yes 
        Erdody - yes
        Williams - yes 
        Treen - yes 
        Borough - yes
    MOTION APPROVED

Erdody made a motion, seconded by Lewis, motion to pass Ordinance 2012-1 and waive the reading and accept by title only. ORDINANCE 2012-1 AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO EXECUTE A MASTER AGREEMENT FOR SERVICES BY FIRST ENERGY SOLUTIONS CORPORATION TO PROVIDE ENERGY AND ENERGY-RELATED SERVICES THROUGH GOVERNMENT AGGREGATION
   
Votes were: 
        Lewis - yes 
        Erdody - yes 
        Williams - yes
        Treen - yes 
        Borough - yes 
        Berry - yes
    MOTION APPROVED

NEW BUSINESS:
The Mayor advised that there is a vacant seat on the Planning Commission so if anyone knows of anyone that would be willing to serve, have them contact her.

COMMENTS:
Berry would like to send Judy a card and gift certificate for her years of service.    Berry made a motion, seconded by Williams, to send a $75.00 gift certificate to Judy and Dick for LaRoes.
    Votes were: 
        Erdody - no 
        Williams - yes 
        Treen - yes
        Borough - yes 
        Berry - yes 
        Lewis - yes
    MOTION APPROVED

ADJOURNMENT:

Erdody made a motion, seconded by Williams, to adjourn.
    Votes were: 
        Berry - yes 
        Borough - yes 
        Erdody - yes
        Lewis - yes 
        Treen - yes 
        Williams - yes
The meeting was adjourned. The next scheduled meeting is January 23, 2011 at 7:30 P.M. at the Grand Rapids Town Hall.

January 23, 2012
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 9:00 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Erdody made a motion, seconded by Lewis to approve the Minutes of the January 9th, 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
    MOTION APPROVED

BILLS:

Erdody made a motion, seconded by Berry, to pay the bills from January 10th through January 23rd, 2012 with the addition of G&S Swimming Pool Services for $190 to take down the Christmas lights.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

ADMINISTRATOR'S REPORT:

The first public hearing for the Electric Aggregation was held today. The second will be on the 13th of February at 7:00pm. This will take care of the two public hearings. There will be an Ordinance to adopt the plan. If everything goes according to schedule, the first bill to notice a savings should be in July.

We have three quotes for the Village's insurance. The Ohio Plan is still the best plan for the Village's needs. He recommends staying with the Ohio Plan.

Berry made a motion, seconded by Erdody, motion to retain the Ohio Plan for the Village's Insurance.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
   MOTION APPROVED

The Sheriff had to tow three cars off Main Street so that the guys could plow Front Street.

After talking with the Village Solicitor, Mr. Marsh said that the motion for a gift certificate to be given to Judy for her service to the Village was not appropriate use of funds. He also advised that there the employee Christmas gifts are border line inappropriate, therefore, they will be done away with.

The insurance company has paid us for repairing the generator from the lightning strike. A decision needs to be made as to whether we want to repair or replace the generator. After discussion, Berry made a motion, seconded by Lewis, to replace the generator.
    Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
    MOTION APPROVED

He advised Council that a Civil Procedure case filed against Chad Hoffman as the Tax Administrator for a total of $150,000 in the Bowling Green Municipal Court. Our insurance company will provide the attorney to represent him.

Williams made a motion, seconded by Berry, to go into Executive Session to discuss a Civil Procedure case and land purchase with Council, Administrator, Mayor, and Fiscal Officer present.
    Votes were:
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
    MOTION APPROVED

Erdody made a motion, seconded by Williams, to return to regular session.
    Votes were:
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
   MOTION APPROVED

FISCAL OFFICER'S REPORT:
After discussion, the supplemental appropriations for the medical reimbursements requested should be taken out of the 2012 appropriations even though they were for the year 2011.

READING OF COMMUNICATIONS:
The Mayor read a letter from Poggemeyer Design notifying Council that they made a donation in our name to a Toledo area food bank.

COMMITTEES:
Planning Commission recommended changing the zoning on the property located at 24241 Front Street, Grand Rapids, Ohio from Commercial to Residential R-1. There will be a public hearing on Monday, February 27, 2012 at 7:00 pm at the Town Hall regarding this issue.

UNFINISHED BUSINESS:
The Mayor asked if follow up had been done on the GRASP's request for signage and enclosing the pump area. Hoffman will discuss it with Mr. Marsh.

Treen asked if we had any updates on the gas system. Hoffman advised that we are still waiting on a proposal from Mr. Rothie.

The Mayor reminded Council that we need two seats filled for the Planning Commission if anyone knew anyone that might be interested.

COMMENTS:
Hoffman will contact the Health Department regarding the property south of the grave yard on Wapakoneta.

Treen advised he is still waiting on a packet regarding the fiber optics project.

Berry advised that WBGU TV will be showing a documentary on the Grand Rapids Applebutter fest on February 16th at 8:00 pm.

ADJOURNMENT:
Erdody made a motion, seconded by Williams, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes
The meeting was adjourned. The next scheduled meeting is February 13th, 2012 at 7:30 P.M. at the Grand Rapids Town Hall.

 

February 13, 2012
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:25 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Russ Hitts, Shaun Downey, Tracy Punches

MINUTES:
Erdody made a motion, seconded by Lewis to approve the Minutes of the January 23rd, 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
   MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Lewis, to pay the bills from January 24 thru February 13th, 2012.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

SHERIFF'S REPORT:
The sheriff's representative fielded questions regarding unleashed dogs.

INTRODUCTION OF VISITORS:
Shaun Downey, president of the Pool board, showed a sample size of the signs they would like to place on the fence of the pool. There would be 48 across the top row of the fence with the sign verbiages facing in. Chad will get with Mr. Marsh to see if it is workable and will get back to Mr. Downey.

MAYOR'S REPORT:
Mark Caris approached her regarding Boy Scout grants for the Village. He was referred to Chad to see what would be most beneficial for the Village.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Erdody made a recommendation, seconded by Berry, to enforce the GR zoning regulation concerning structures and/or pools.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
   MOTION APPROVED

COMMITTEES:
A meeting of the Buildings, Parks, Properties, & Maintenance was set for February 20th at 5:00 at the Administration Offices to discuss the Hitts property.

ORDINANCES:
The Fiscal Officer gave ORDINANCE 2012-2 a first reading.

Erdody made a motion, seconded by Berry, to waive the readings and declare Ordinance 2012-2 AN ORDINANCE ADOPTING THE PLAN OF OPERATION AND GOVERNANCE FOR THE ELECTRICITY AGGREGATION PROGRAM FOR THE VILLAGE OF GRAND RAPIDS WITH FIRSTENERGY SOLUTIONS an emergency.
    Votes were:
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
   MOTION APPROVED

Erdody made a motion, seconded by Williams, to pass ORDINANCE 2012-2 AN ORDINANCE ADOPTING THE PLAN OF OPERATION AND GOVERNANCE FOR THE ELECTRICITY AGGREGATION PROGRAM FOR THE VILLAGE OF GRAND RAPIDS WITH FIRSTENERGY SOLUTIONS, AND DECLARING AN EMERGENCY.
  
Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
   MOTION APPROVED

UNFINISHED BUSINESS:
Lewis questioned if the properties had been cleaned up on the two River Road properties that letters were sent to. The Safety Committee needs to review these properties.

NEW BUSINESS:
Tracy Punches extended an offer to hold a joint meeting with the Township. He suggested the Mayor get a couple dates that would work for Council.

ADJOURNMENT:
Berry made a motion, seconded by Williams, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes

The meeting was adjourned. The next scheduled meeting is February 27, 2012 at 7:30 P.M. at the Grand Rapids Town Hall.

 

February 27, 2012
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:40 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Excused
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Russ Hitts, Shaun Downey

MINUTES:
Erdody made a motion, seconded by Treen to approve the Minutes of the February 13, 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
   MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Borough, to pay the bills from February 14 thru February 24th, 2012.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Erdody - yes
    MOTION APPROVED

INTRODUCTION OF VISITORS:
Russ Hitts - requested a copy of the July 14th committee minutes. The Fiscal Officer will get him a copy. He also discussed his dissatisfaction of the results of the recent discussions regarding his property and the water issues. Williams advised him that the ball is now in his court.

Shaun Downey, GRASP - Downey asked if there was any new information regarding their request to put up advertising signs at the pool. Hoffman advised Council that Mr. Marsh said it was up to Council to decide if they wanted to allow the signs. After discussion, it was referred to the Buildings, Parks, Properties, & Maintenance Committee. A meeting was set up for Monday, March 5th, 2012 at 6:30 pm at the Town Hall. Mr. Downey was asked to attend to answer any questions the committee might have.

MAYOR'S REPORT:
The Mayor advised Council that she has had an application from one applicant for one of the open seat on the Planning Commission. She again asked if there was anyone else interested.

She advised John that the meeting with the Trustees would be a Committee of the Whole. She asked him to get with the Township and get a meeting date.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

Berry made a motion, seconded by Erdody, to proceed with the main line valve replacement project for 27 valves at $63,963.00.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

Erdody made a motion, seconded by Berry, to purchase a display case for the Town Hall to use for public notices for approximately $200.00.
    Votes were:
        Borough - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Treen - yes
    MOTION APPROVED

The Mayor asked the status on the Boy Scouts. Hoffman advised Council that he had sent out the information they needed. They will be applying for tree planting grants for the parks.

Williams asked the status on the road reclassifications as a result of the 24 project. Hoffman advised that discussions have stopped with the County Engineer. Williams asked for copies of the letters he's sent to the Engineer so that we could try to reopen discussions. They will be distributed in the next meeting packet.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the January Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

She advised Council that the Official Certificate of Estimated Resources came back from the Auditor. It showed that our estimated revenues in the Permissive Fund and the Street Light fund would be lower than our original estimate. Therefore, we need to reduce our 2012 appropriations for the Permissive fund to $37000.00 and the Street Light Fund to $19662.00; thus making our total appropriations for 2012 to be $2,200,213. (see Resolution 2012-1)

COMMITTEES:
Williams gave the report from the February 20th, 2012 Buildings, Parks, Properties & Maintenance. A copy will be attached to the minutes.

ORDINANCES:
The Fiscal Officer Read Resolution 2012-1 - A Resolution Amending Appropriation Ordinance 2011-1:


Erdody made a motion, seconded by Williams, to suspend the readings of and declare Resolution 2012-1 an emergency.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
    SO DECLARED

Erdody made a motion, seconded by Berry, to approve Resolution 2012-1.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
    MOTION APPROVED

UNFINISHED BUSINESS:
Borough looked at the properties in question regarding the ordinance violations. After discussion and realizing she was looking at the wrong one, she will look at the properties again.

Erdody asked if the Arts Council had removed their items. Council was advised that they still have not.

Borough said that she has had some requests from the merchants. One of the merchants has offered to purchase a new flood sign so it can be relocated to another site.

She requested a bike rack to be put up in the parking lot. Hoffman advised that we have two and asked where to put the. Council was advised to think about placement and get back to him.

Council was advised that the back flow prevention device has been installed at the school. It hasn't been tested yet.

Berry asked the status of the street light in the park. Hoffman thought it has been fixed.

Berry asked if they could enlarge the sign at the by the railroad tracks. Hoffman reiterated that the sign is not to be used for businesses, but organizations within the Village.

NEW BUSINESS:
Williams advised that the Lutheran Church now has a clothing pantry and asked if it could be on the website. He was advised to get the information to the Fiscal Officer for submission.

ADJOURNMENT:
Erdody made a motion, seconded by Berry, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Treen - yes
        Williams - yes
The meeting was adjourned. The next scheduled meeting is March 12th, 2012 at 7:30 P.M. at the Grand Rapids Town Hall.

March 12, 2012
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:30 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present 
Janet Borough - Present
Carolyn Erdody - Present 
Sara Lewis - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Steve Shipperbottom, Russell Hitts, Shaun Downey

MINUTES:
Erdody made a motion, seconded by Lewis to approve the Minutes of the February 27, 2012 meeting as submitted.
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Treen - yes
        Borough - yes 
        Berry - yes 
        Lewis - yes
    MOTION APPROVED

BILLS:
After discussion, Erdody made a motion, seconded by Borough, to pay the bills from February 28th through March 12th 2012 with the exception of the Poggemeyer bill.
    Votes were: 
        Williams - No 
        Treen - No 
        Borough - yes
        Berry - yes 
        Lewis - yes 
        Erdody - yes
    MOTION APPROVED

INTRODUCTION OF VISITORS:
Steve Shipperbottom spoke on the water prices for his trailer park (outside the limits) and how they've rose over the years. He was advised that the rates are set by ordinance.

Russell Hitts wanted a follow up on the committee meeting regarding his property. He requested a legal opinion from Mr. Marsh regarding whose responsibility the problems with the quarry are and also requested a written copy of the test that Mr. Hoffman performed on the valve on his property.

MAYOR'S REPORT:
The Mayor let Council know that Ryan Thompson showed an interest in the open Planning Commission position.

The Mayor will be attending the Mayors' Meals on Wheels to show her support for the program.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the February Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

COMMITTEES:
Williams gave his report from the March 5th Buildings, Parks, Properties & Maintenance Committee meeting.

Berry made a motion, seconded by Erdody, to allow the Grand Rapids swimming pool, from May 30th to August 30, to put up to 50 plastic advertising signs along the top 1/3 of the fence on the east side that exclude any advertising that contains weapons, alcohol, adult entertainment, and politics. This would also recommend that the $30.00 sign fee be waved.
    Votes were: 
        Treen - yes 
        Borough - yes 
        Berry - yes
        Lewis - yes 
        Erdody - yes 
        Williams - yes
    MOTION APPROVED

ORDINANCES:
First Reading to Ordinance 2012-3 - AN ORDINANCE AMENDING THE ZONING DISTRICT MAP OF THE VILLAGE OF GRAND RAPIDS, OHIO

Erdody made a motion, seconded by Treen, to enter into an agreement with the Wood County EMA concerning Wood County's Resolution 12-365 A Contract to Furnish Emergency Management Between Wood County, Ohio and the Village of Grand Rapids.
    Votes were: 
        Borough - yes 
        Berry - yes 
        Lewis - yes
        Erdody - yes 
        Williams - yes 
        Treen - yes
    MOTION APPROVED

UNFINISHED BUSINESS:
Williams requested a Committee of the Whole meeting to discuss the findings of the Poggemeyer report and where to go with the building. After discussion, Erdody made a recommendation to hold off on a meeting until we get the finalized/corrected copy of the Poggemeyer report.

A Buildings, Parks, Properties & Maintenance Committee meeting was scheduled for 7:00pm on March 19th at the Administration Building to discuss the Pirates Memorial Park sign.

Lewis gave information on the Methodist Church to update our brochure.

ADJOURNMENT:
Erdody made a motion, seconded by Lewis, to adjourn.
    Votes were: 
        Berry - yes 
        Borough - yes 
        Erdody - yes
        Lewis - yes 
        Treen - yes 
        Williams - yes
The meeting was adjourned. The next scheduled meeting is March 26th, 2012 at 7:30 P.M. at the Grand Rapids Town Hall.

 

March 26, 2012
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present 
Janet Borough - Present
Carolyn Erdody - Present 
Sara Lewis - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Hayley Babcock

MINUTES:
Erdody made a motion, seconded by Treen to approve the Minutes of the March 12th, 2012 meeting as submitted.
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Treen - yes
        Borough - yes 
        Berry - yes 
        Lewis - yes
    MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Borough, to accept the bills dated March 13 through March 26, 2012 with the exception of Poggemeyer bill for the elementary bill until the report is final.
    Votes were: 
        Williams - no 
        Treen - no 
        Borough - yes
        Berry - yes 
        Lewis - yes 
        Erdody - yes
    MOTION APPROVED

INTRODUCTION OF VISITORS:
Hayley Babcock from the Arts Council was present to present the Arts Council's Application for use of Public Property for the Summer Arts Camp. They were advised that they would need to submit a rental application for the Town Hall.

Erdody made a motion, seconded by Williams, to accept the Grand Rapids Arts Council for use of public property for the Arts Camp for June 11-15th with a separate application for the Town Hall coming at a later date.
    Votes were: 
        Treen - yes 
        Borough - yes 
        Berry - yes
        Lewis - yes 
        Erdody - yes 
        Williams - yes
    MOTION APPROVED

Erdody made a motion, seconded by Williams, to approve the application for the Arts Council to use Howard Park for their Art in the Park on July 14th with using their own tables and canopy.
    Votes were: 
        Borough - yes 
        Berry - yes 
        Lewis - yes
        Erdody - yes 
        Williams - yes 
        Treen - yes
    MOTION APPROVED

Erdody made a motion, seconded by Lewis, to motion to accept August 19th date for the Arts Council Jazz Festival with power needed at Wright Pavilion.
    Votes were: 
        Berry - yes 
        Lewis - yes 
        Erdody - yes
        Williams - yes 
        Treen - yes 
        Borough - yes
    MOTION APPROVED

MAYOR'S REPORT:
She advised Council that she was unable to attend the meals on wheels.

She advised Council that Leslie Harper has shown an interest in the Planning Commission position.

The Mayor threw out a suggestion of moving the meetings to 7:00 pm.

Borough made a motion, seconded by Erdody, to move the Council meetings effective April 9th, 2012 to 7:00.
    Votes were: 
        Lewis - yes 
        Erdody - yes 
        Williams - yes
        Treen - yes 
        Borough - yes 
        Berry - yes
    MOTION APPROVED

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

COMMITTEES:
Williams gave his report on the March 19th Building, Parks, Property & Maintenance Committee meeting.

Williams made a motion, seconded by Berry, to go forward with the second phase of Pirates Memorial Park which entails purchasing the materials and completing the project.
    Votes were: 
        Erdody - no 
        Williams - yes 
        Treen - no
        Borough - yes 
        Berry - yes 
        Lewis - yes
    MOTION APPROVED

ORDINANCES:
The Fiscal Officer gave a second reading to Ordinance 2012-3 - AN ORDINANCE AMENDING THE ZONING DISTRICT MAP OF THE VILLAGE OF GRAND RAPIDS, OHIO by title only.

Erdody questioned whether the Administrator spoke with Mr. Marsh regarding not having the meeting two weeks ago. Hoffman advised that Mr. Marsh said it was fine.

UNFINISHED BUSINESS:
Erdody questioned the status on the trash containers.

A Safety & Welfare Committee meeting was scheduled for Monday, April 2nd 2012 at 7:00 pm at the Administration Building to follow up on the properties that needed to be cleaned up.

Borough questioned if anyone had approached the Historical Society regarding the relocation of the flood sign. Berry said he would bring it up to the Historical Society.

NEW BUSINESS:
Erdody asked what the options were regarding the removal of the current flood sign since it does not fit the criteria of a commemorative sign. After discussion, it was decided that Lewis would draft a letter to be sent to the property owner and have it ready for Council's approval at the next meeting.

ADJOURNMENT:
Berry made a motion, seconded by Erdody, to adjourn.
    Votes were: 
        Berry - yes 
        Borough - yes 
        Erdody - yes
        Lewis - yes 
        Treen - yes 
        Williams - yes
The meeting was adjourned. The next scheduled meeting is April 9th, 2012, at 7:00 P.M. at the Grand Rapids Town Hall.

 

March 26, 2012
7:30 pm

The Council of The Village of Grand Rapids convened in regular session from 7:30 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present 
Janet Borough - Present
Carolyn Erdody - Present 
Sara Lewis - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Hayley Babcock

MINUTES:
Erdody made a motion, seconded by Treen to approve the Minutes of the March 12th, 2012 meeting as submitted.
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Treen - yes
        Borough - yes 
        Berry - yes 
        Lewis - yes
    MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Borough, to accept the bills dated March 13 through March 26, 2012 with the exception of Poggemeyer bill for the elementary bill until the report is final.
    Votes were: 
        Williams - no 
        Treen - no 
        Borough - yes
        Berry - yes 
        Lewis - yes 
        Erdody - yes
    MOTION APPROVED

INTRODUCTION OF VISITORS:
Hayley Babcock from the Arts Council was present to present the Arts Council's Application for use of Public Property for the Summer Arts Camp. They were advised that they would need to submit a rental application for the Town Hall.

Erdody made a motion, seconded by Williams, to accept the Grand Rapids Arts Council for use of public property for the Arts Camp for June 11-15th with a separate application for the Town Hall coming at a later date.
    Votes were: 
        Treen - yes 
        Borough - yes 
        Berry - yes
        Lewis - yes 
        Erdody - yes 
        Williams - yes
    MOTION APPROVED

Erdody made a motion, seconded by Williams, to approve the application for the Arts Council to use Howard Park for their Art in the Park on July 14th with using their own tables and canopy.
    Votes were: 
        Borough - yes 
        Berry - yes 
        Lewis - yes
        Erdody - yes 
        Williams - yes 
        Treen - yes
    MOTION APPROVED

Erdody made a motion, seconded by Lewis, to motion to accept August 19th date for the Arts Council Jazz Festival with power needed at Wright Pavilion.
    Votes were: 
        Berry - yes 
        Lewis - yes 
        Erdody - yes
        Williams - yes 
        Treen - yes 
        Borough - yes
    MOTION APPROVED

MAYOR'S REPORT:
She advised Council that she was unable to attend the meals on wheels.

She advised Council that Leslie Harper has shown an interest in the Planning Commission position.

The Mayor threw out a suggestion of moving the meetings to 7:00 pm.

Borough made a motion, seconded by Erdody, to move the Council meetings effective April 9th, 2012 to 7:00.
    Votes were: 
        Lewis - yes 
        Erdody - yes 
        Williams - yes
        Treen - yes 
        Borough - yes 
        Berry - yes
    MOTION APPROVED

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

COMMITTEES:
Williams gave his report on the March 19th Building, Parks, Property & Maintenance Committee meeting.

Williams made a motion, seconded by Berry, to go forward with the second phase of Pirates Memorial Park which entails purchasing the materials and completing the project.
    Votes were: 
        Erdody - no 
        Williams - yes 
        Treen - no
        Borough - yes 
        Berry - yes 
        Lewis - yes
    MOTION APPROVED

ORDINANCES:
The Fiscal Officer gave a second reading to Ordinance 2012-3 - AN ORDINANCE AMENDING THE ZONING DISTRICT MAP OF THE VILLAGE OF GRAND RAPIDS, OHIO by title only.

Erdody questioned whether the Administrator spoke with Mr. Marsh regarding not having the meeting two weeks ago. Hoffman advised that Mr. Marsh said it was fine.

UNFINISHED BUSINESS:
Erdody questioned the status on the trash containers.

A Safety & Welfare Committee meeting was scheduled for Monday, April 2nd 2012 at 7:00 pm at the Administration Building to follow up on the properties that needed to be cleaned up.

Borough questioned if anyone had approached the Historical Society regarding the relocation of the flood sign. Berry said he would bring it up to the Historical Society.

NEW BUSINESS:
Erdody asked what the options were regarding the removal of the current flood sign since it does not fit the criteria of a commemorative sign. After discussion, it was decided that Lewis would draft a letter to be sent to the property owner and have it ready for Council's approval at the next meeting.

ADJOURNMENT:
Berry made a motion, seconded by Erdody, to adjourn.
    Votes were: 
        Berry - yes 
        Borough - yes 
        Erdody - yes
        Lewis - yes 
        Treen - yes 
        Williams - yes
The meeting was adjourned. The next scheduled meeting is April 9th, 2012, at 7:00 P.M. at the Grand Rapids Town Hall.

 

APRIL 9, 2012
7:00 PM

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:57 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Debby Hertzfeld, Joe Schroeder, Brent Bomer

MINUTES:
Erdody made a motion, seconded by Williams, to approve the Minutes of the March 26, 2012th meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
    MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Treen, to pay the bills from March 27 through April 9, 2012 to include the Poggemeyer invoice.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
    MOTION APPROVED

INTRODUCTION OF VISITORS:
Debby Hertzfeld & Joe Schroeder were here on behalf of the GRACC, regarding the Rapids Rally Days and Christmas Open House events. They have contacted the Sheriff's department regarding the parade.

Williams made a motion, seconded by Lewis, to accept the application for the Rapid Rally Days excluding the area for the car show and adding the road closure at 11:00 for the parade.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

Erdody made a motion, seconded by Williams, accept the application for the Christmas Open House as submitted by the Chamber.
    Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
    MOTION APPROVED

Brent Bomer, of the Boy Scouts (Troup 235) along with the SAL (Post 232) would like to refurbish the cannon. The Legion will be providing the materials and cost. The Scouts will be providing the labor as a service project by the troop. They plan to have this done by Memorial Day.

Erdody made a motion, seconded by Treen, accept the Scouts #325 and Sons of the Legion #232's proposal to clean and refurbish the cannon.
    Votes were:
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
   MOTION APPROVED

MAYOR'S REPORT:
The Mayor told Council that she has 2 applications for the Planning Commission.

She was contacted by members of the Train with some concerns. She advised them to come to Council.

ADMINISTRATOR'S REPORT:
The Historical Society's Wright Pavilion building reservation form was submitted (no action needed) however, they were requesting the Town Hall as a rain delay. Council advised that they should be notified that the Town Hall may or may not be available if someone else reserves it. Hoffman will take care of this.

Erdody advised Council that the Arts Council will NOT need the upstairs for the Art in the Park Art Camp (corrected 4/23/2012).

Deputy Britni Aring from the Sheriff's Department gave the Sheriff's report. She was advised of the meeting time change.

The Administrator gave his report. A copy will be attached to the official minutes.

Erdody made a motion, seconded by Berry, for a policy to allow industrial zoned property approved by the County as a CAUV to plant crops excluding corn.
    Votes were:
        Lewis - yes
        Erdody - yes
        Williams - no
        Treen - yes
        Borough - yes
        Berry - yes
    MOTION APPROVED

After discussion about the Pirates Memorial signage, Erdody made a motion, seconded by Treen, to do the rough cut finish for the additional $390.00.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
    MOTION APPROVED

Hoffman is looking into having the office carpet cleaned and then will be stretched to have the wrinkles taken out.

Hoffman advised Council that the Presbyterian Church cut down a perfectly good tree in the right-of-way.

Hoffman advised Council that the Workman's Comp of Ohio came out to inspect the Village's buildings and properties. He will be getting a written report of the findings.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the March Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

COMMITTEES:
Borough gave her report from the April 2nd Safety & Welfare Meeting. Hoffman recommended not putting a quote in the letter, but giving them 30 days to clean it up before the Village would take care of it.

ORDINANCES:
The Fiscal Officer gave a third reading to Ordinance 2012-3 - AN ORDINANCE AMENDING THE ZONING DISTRICT MAP OF THE VILLAGE OF GRAND RAPIDS, OHIO .

Erdody made a motion, seconded by Williams, to approve Ordinance 2012-3 - AN ORDINANCE AMENDING THE ZONING DISTRICT MAP OF THE VILLAGE OF GRAND RAPIDS, OHIO .
   
Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

UNFINISHED BUSINESS:
Williams requested a Committee of the Whole to discuss the school building. A meeting was set for April 19th at 6:30 pm at the Town Hall.

Lewis read the letter she drafted regarding the downtown flood sign. After discussion, Council signed the letter as written.

COMMENTS:
Erdody made a request to have one set of bills submitted on the Monday of the

ADJOURNMENT:
Erdody made a motion, seconded by Berry, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes        
        Williams - yes

The meeting was adjourned. The next scheduled meeting is April 23rd, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

 

April 23, 2012
7:00 PM

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:10 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Erdody made a motion, seconded by Lewis to approve the Minutes from April 9, 2012 meeting as submitted with the correction of the Arts Council not needing the upstairs of the Town Hall for Art Camp.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
    MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Borough, to pay the bills from April 10 through April 23, 2012.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

The Mayor asked if Hoffman had any ideas for the Park Grants. He suggested that if the Parks Committee or Council has any ideas, to let him know.

After discussion of the Application for Use of Public Property submitted by Memory Lane Classics for parking for their event, Treen made a motion, seconded by Berry, to accept the Memory Lane Classics application as submitted.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
   MOTION APPROVED

He advised Council that the unlimited pickup net 12.7 tons of garbage, 31 tires, and 7 mattresses were picked up.

Hoffman asked if Council had given any thought to whether we were going to have the next Council meeting on Memorial Day.

Erdody made a motion, seconded by Berry, to not have a meeting on the 28th of the May and allow the Administrator to continue with business and the Fiscal Officer to pay the bills.
    Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - no
        Treen - no
    MOTION APPROVED

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the ORC.116.113 Auditor of State's System for reporting fraud as required by House Bill 66. Erdody acknowledged that Council received the information on the Auditor of State's System for reporting fraud.

COMMITTEES:
Berry gave the minutes of the April 19th, 2012 Committee of the Whole meeting.

After discussion, it was decided to wait to make the decision on whether the Village would purchase the elementary property for $1.00 if there is no-one interested in the property until a later date.

A Committee of the Whole meeting was set for April 25th at 6:30 at the Town Hall to discuss gas line options with Mr. Marsh to be in attendance.

ORDINANCES:
The Fiscal Officer read Ordinance 2012-4 an Ordinance Authorizing the Village Administrator to Enter into Contracts with the Director of Transportation.

Erdody made a motion, seconded by Williams to waive the readings and declare Ordinance 2012-4 an Ordinance Authorizing the Village Administrator to Enter into Contracts with the Director of Transportation an emergency.
    Votes were:
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
    SO DECLARED

Erdody made a motion, seconded by Berry, to pass Ordinance 2012-4 an Ordinance Authorizing the Village Administrator to Enter into Contracts with the Director of Transportation.
    Votes were:
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
   MOTION APPROVED

UNFINISHED BUSINESS:
After discussion, Berry made a motion, seconded by Erdody, to remove the historical/commemorative flood signage that we gave to the Shambles.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

After discussion, Hoffman will check with ODOT regarding a flashing sign eastbound at Front & Wapakoneta. Hoffman will check on pricing for a flashing sign at Wapakoneta & Third.

COMMENTS:
After discussion, Hoffmann was asked send a gentle reminder to all the businesses with the regulations for having items on the sidewalk and where the benches are or are not allowed to be.

After discussion regarding the tortoise in the right-of-way, the Mayor asked Hoffman to draft a gentle letter to the property owner.

ADJOURNMENT:
Erdody made a motion, seconded by Lewis, to adjourn. 8:10 pm
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes

The meeting was adjourned. The next scheduled meeting is May 14th, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

 

May 14, 2012
7:00 pm

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
Deputy Mike Meternick, Sheriff's Department;

MINUTES:
Erdody made a motion, seconded by Treen, to approve the Minutes of the April 23rd , 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Lewis - yes
   MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Lewis, to pay the bills from April 24th through May 14th, 2012 as submitted.

Berry arrived.

    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
    MOTION APPROVED

INTRODUCTION OF VISITORS:
Ben Thomas and Jesse Hoffman and Bill Rupert from Boy Scout Troop 325 were in attendance to observe for one of their badges.

Kathy Roberts and Margo Diedrick, the Youth Baseball, advised Council that they are having a problem with Toledo Edison and are trying to come up with a solution to help cut down the bill. One suggestion was to change the service from a three-phase to a single phase service. They have asked if the Village would consider helping with the cost. After discussion, Hoffman advised them that the Village has a portable generator that might be able to run the lights. He and Berry will look into the particulars of the unit to see if it would be workable.

They asked to have the Village allow them to dump their soapy water on the ground instead of hooking up to the sewer. They were advised to get it in writing from the Health Department that this was an acceptable solution before a decision will be made.

SHERIFF'S REPORT:
The Mayor requested that a Sheriff could monitor the area around the school during the time let out and the ball diamonds.

MAYOR'S REPORT:
The Mayor read a letter from Paige Estep regarding abandoned houses in the Village.

The Mayor questioned how weed/grass violators. After discussion, Council was advised that if they see a yard that needs to be mowed to let the office know and letters will be sent out.

She advised Council that she has three residents interested in the open Planning Commission slots. She will bring them to the next meeting for consideration.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

After discussion, Council decided to use the photo that includes the gymnasium and remove the trees, bushes, and sidewalk. After further discussion, Council decided to change the verbiage to "who have brought honor and recognition to their alma matter" and change BLack to black.

Hoffman received a phone call from Eric Flora advising him that the township is going to tar and chip their side of Sycamore Road and wondered if Council wants to do the Village side at the same time. The Mayor advised Berry to set up a meeting with the Trustees.

The 1964 Case tractor is in need of some costly repairs. Hoffman was advised to get some prices on a new tractor.

A Parks Committee meeting was set for 6:30 pm on Monday May 21st, 2012 at the Administration Building to discuss the Wood County Park Grant and the ball fields.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the April Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

UNFINISHED BUSINESS:
Hoffman was advised to have the property located at 23594 W. River Road cleaned up and invoice the property owner.

Williams advised Council that he talked with Wade Gottschalk, the Associate Director at Wood County Economic Development Commission. Mr. Gottschalk told him that somebody from the Wood County Economic Development Commission could come out and discuss with us options for getting the word out about Grand Rapids Elementary School. After discussion a Buildings, Parks, Properties & Maintenance Committee meeting was set up for Thursday, May 31st, 2012 at 6:00 pm at Administration Office.

Borough brought up the Flood sign. Hoffman suggested placing a new sign on the right-of-way. Mrs. Borough will check with Mr. Orzeckowski and see if he is still interested in supplying the Village with a new sign.

Erdody advised Council that she delivered the letters to the business owners and there is only one business that is not complying. The Mayor will stop in and speak with the owner and advise them that their sign will be removed the next time it is violation of the Village's sidewalk policy.

Treen made a motion, seconded by Erdody to approve the application for the (Memorial Day Parade Event Permit- amended June 11, 2012) submitted by John Schlotz as submitted.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

NEW BUSINESS:

Borough had a phone call from a Village resident regarding a fence on a property. She was given the fence guidelines. She will pass them along.

Erdody advised Council that the Arts Council has advertised events in the Town Hall without reserving the auditorium. Lewis will contact the Arts Council and let them know that they currently do not have authorization to use the Town Hall and that they need to reserve the Town Hall by filling out the Village's reservation form.

Erdody made a motion, seconded by Curt Williams, to do the $50.00 sponsorship ad for the Applebutter paper.
    Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
    MOTION APPROVED

Erdody made a motion, seconded by Berry, to go into Executive Session to discuss possible legal issues with the Administrator, Mayor and Fiscal Officer present.
    Votes were:
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
    EXECUTIVE SESSION

Williams made a motion, seconded by Erdody, to return to regular session.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
   RETURN TO REGULAR SESSION

ADJOURNMENT:
Berry made a motion, seconded by Erdody, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes

The meeting was adjourned. The next scheduled meeting is June 11th, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

 

JUNE 11, 2012
7:00 PM

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:30 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Excused
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
Deputy Joe Appelhans

MINUTES:
Erdody made a motion, seconded by Williams to approve the Minutes of the May 14, 2012 meeting with the addition of the Memorial Day parade being added to the purpose of John Schlotz' Event Permit.
    Votes were:
        Erdody - yes
        Williams - yes
        Borough - yes
        Berry - yes
        Lewis - yes
    MOTION APPROVED


BILLS:

Erdody made a motion, seconded by Williams, to pay the bills from June 1st through June 11, 2012.
    Votes were:
        Williams - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
    MOTION APPROVED

SHERIFF'S REPORT:

Deputy Appelhans gave his report. Council didn't have anything to discuss.

MAYOR'S REPORT:
The Mayor confirmed with Council that a Grand Rapids business could be put on the website if they are in the Village limits. If a company/business is a Chamber member, they can be listed on the site regardless of their location. Also, a Chamber member can have a link to their website placed on ours if desired. Erdody will request a list of the current Chamber members for the Mayor and Fiscal Officer.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

After discussion, Council agreed to go forward with planting at the Pirates Memorial Park sign, to put the Blue Bird Train on the agenda for June 25th, and have Hoffman get quotes for the removal of the high priority trees that need to be removed.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the May Bank Reconciliation and Fund Status reports to Council. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

READING OF COMMUNICATIONS:
The letter from Dr. Shelley was addressed. The Mayor advised Council that she spoke with Dr. Shelley regarding the intent of the original letter that was sent.

Council discussed the Arts Council letter.

COMMITTEES:
Borough gave a verbal report of the May 21st Buildings, Parks, Property and Maintenance Committee meeting. After discussion, it was agreed that the three grants to apply for would be trees for the ball diamonds and Pirates Park, bleachers for the big ball diamond, and a Frisbee golf course for Labino Park.

Williams gave the minutes of the May 31st Buildings, Parks, Property and Maintenance Committee meeting.

ORDINANCES:
The Fiscal Officer gave a first reading to Ordinance 2012-5 - An Ordinance Authorizing the Mayor and Fiscal Officer to of the Village of Grand Rapids to Execute a Ten (10) Year Lease Agreement with Suburban Natural Gas

UNFINISHED BUSINESS:
Borough read a letter from Dave LaRoe regarding an alternate idea for a new flood sign. They are looking into more details and once they have drawings in hand, they will contact the Village to present it to Council.

Berry advised Council that the Sycamore Road tar/chip project has been put on hold. Hoffman asked to suggest that the road be widened at the same time.

ADJOURNMENT:
Erdody made a motion, seconded by Williams, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Williams - yes
The meeting was adjourned. The next scheduled meeting is June 25, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

June 25, 2012
7:00 pm

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:42 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Excused

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
Matt Shawver, Blue Bird Train Organization

MINUTES:
Erdody made a motion, seconded by Lewis, to approve the Minutes of the June 11th, 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Treen - yes
        Borough - yes        
        Berry - yes        
        Lewis - yes
   MOTION APPROVED


BILLS:

Erdody made a motion, seconded by Berry, to pay the bills from June 12 through June 25, 2012 as submitted.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

INTRODUCTION OF VISITORS:
Matt Shawver, Blue Bird Train Organization, gave a presentation on the vision for the Blue Bird train.

MAYOR'S REPORT:
The Mayor advised Council that she has an application for the Rapids Rally Days Parade if anyone is interested in being in the Rally Days Parade.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

After discussion, Council agreed to have Hoffman proceed with submitting an additional grant to the WC Park District for lights for the ball diamond.

After discussion, Council agreed to send a letter to the house on Fourth Street about parking in the front yard, Village right of way, and mowing their property.

Hoffman advised Council that the tires on the backhoe needed replaced and the guys are doing some storm sewer repair in town.

READING OF COMMUNICATIONS:
After discussion regarding the letter from Dr. Shelley, Erdody made a motion, seconded by Borough, to allow Dr. Shelley to have her lifesize baby elephant placed in the public right of way north-east of the Library House Gallery entrance until Council requests its removal.
    Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Treen - yes
MOTION APPROVED


ORDINANCES:

The Fiscal Officer gave a second reading to Ordinance 2012-5 - An Ordinance Authorizing the Mayor and Fiscal Officer of the Village of Grand Rapids to Execute a Ten (10) Year Lease Agreement with Suburban Natural Gas

The Fiscal Officer gave a first reading to Ordinance 2012-6 - An Ordinance to Request the Auditor to Assess Lots and Lands of the Village of Grand Rapids for the Lighting of Streets, Alleys, and Other Public Places

Erdody made a motion, seconded by Berry, to declare Ordinance 2012-6 an emergency and to waive the readings.
    Votes were:
        Berry - yes
        Lewis - yes
        Erdody - yes
        Treen - yes
        Borough - yes
   SO DECLARED

Erdody made a motion, seconded by Berry, to pass Ordinance 2012-6.
    Votes were:
        Erdody - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
   MOTION APPROVED

UNFINISHED BUSINESS:
The Mayor requested an Executive Session to discuss personnel. Berry made a motion, seconded by Erdody, to go into Executive Session with the Council, the Mayor, the Administrator, and the Fiscal Officer present to discuss personnel.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

Erdody made a motion, seconded by Lewis, to return to Regular Session.
    Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Treen - yes
    MOTION APPROVED

The Mayor made a recommendation to appoint Leslie Harper and Ryan Thompson to the Planning Commission with position dates to be determined.

Erdody made a motion, seconded by Berry, to appoint Leslie Harper to the planning Commission.
    Votes were:
        Berry - yes
        Lewis - yes
        Erdody - yes
        Treen - yes
        Borough - yes
   SO APPOINTED

Erdody made a motion, seconded by Treen, to appoint Ryan Thompson to the Planning Commission.
    Votes were:
        Lewis - yes
        Erdody - yes
        Treen - yes
        Borough - yes
        Berry - yes
    SO APPOINTED

NEW BUSINESS:
Erdody advised Council about a complaint she received regarding the handicapped swing being broken and the picnic tables grouped under the swing area. Council was advised that the swing broke two years ago and that Village employees did not place the tables under the swing area. Treen asked if we could add another type of swing in its place. Erdody suggested a tire swing. Hoffman will look for options.

Treen advised Council that the president and CEO, Lance Miller, of McClure Telephone Company would like to meet with Council. He will advise him to contact the Village office and get him on the agenda for an upcoming meeting.

Lewis suggested creating a Personnel Committee to help with the transition for Chad to going to part time and a committee for Village personnel to be able to
address concerns. Hoffman advised her that there was already a Committee for that and that there is a chain of command listed in the front of the Employee Manual.

Lewis received a complaint about weeds by Beech and SR 65 and in the alley at the same location. The Mayor asked to have them taken care of.

COMMENTS:
Berry advised Council that there have been kids swinging on the tow path swings. He also saw a four-wheeler being ridden in Labino Park. He asked Council to watch out for it and has notified the Sheriff.

Borough asked if we ever follow through with thank yous to people have cleaned up properties as asked. After discussion, it was dropped.

ADJOURNMENT:
Erdody made a motion, seconded by Lewis, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes

The meeting was adjourned. The next scheduled meeting is July 9th, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

 

July 9, 2012
7:00 pm

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 9:00 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
Deputy Meyerholtz, WC Sheriff
JR Bostleman, GR Township Fire Dept.
Lynne Long, Arts Council

MINUTES:
Erdody made a motion, seconded by Treen to approve the Minutes of the June 25th, 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
   MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Berry, to pay the bills from June 26th through July 9th, 2012.
    Votes were:
        Williams - yes
        Treen - yes        
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

INTRODUCTION OF VISITORS:
Jr Bostleman, GR Township Fire Department, after discussion, they were asked to supply the additional insured policy. Erdody made a motion, seconded by Borough, to approve the Event Permit submitted by the GR Twp Fire Department for the fire department softball tournament.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
MOTION APPROVED

Lynne Long, Grand Rapids Arts Council, spoke regarding the upcoming 2011-2012 season and the office space they had been using. After discussion, the Arts Council was advised that there has been a new contract drafted since the Village has taken over the Town Hall. After discussion, this was referred to the Buildings, Parks, Properties, & Maintenance Committee. A meeting was scheduled for Thursday, July 12th at 6:30 pm at the Town Hall.

Joe Schroeder, GR Chamber of Commerce, spoke on the upcoming Rally Days event. There will not be a car show. He advised Council that there is a trackless train that will be set up in Howard Park and will go down Front Street, through the alley and around back for the kids. They will supply us with additional insured from the group providing the train ride.

SHERIFF'S REPORT:
Deputy Meyerholtz gave the Sheriff's report.

MAYOR'S REPORT:
The Mayor advised Council that she has appointed Leslie Harper to fill the Planning Commission seat vacated by Denise Krabill and expiring 12/31/2013. She also appointed Ryan Thompson to the Planning Commission seat vacated by Louise Estep and expiring 12/31/2015.

She also advised Council that she received a letter from Dr. Shelley regarding her water bill. She advised the Fiscal Officer follow up and refer to the letter that was sent on May 7th.

ADMINISTRATOR'S REPORT:
The Administrator gave his report.

bulletTree Removal: We have received one proposal. Rowe Tree Service bid $8190 to remove seven trees and top two dead ones on the north side of the canal. Erdody recommended to have Hoffman go ahead with Rowe to take care of the trees. Berry asked Hoffman to look into other trees at the South end of Mill Street. Berry made a motion, seconded by Erdody, to accept the bid of $8190.00 from Rowe Tree Service to take down the trees.

        Votes were:
            Borough - yes
            Berry - yes
            Lewis - yes
            Erdody - yes
            Williams - yes Treen - yes
        MOTION APPROVED

bulletAsphalt Patching (17 locations): We have received one proposal. Morlock Asphalt submitted a bid for $8500.00. Erdody made a motion, seconded by Lewis, to go ahead with the 17 patching locations using the $8500.00 bit from Morlock Asphalt.

        Votes were:
            Berry - yes
            Lewis - yes
            Erdody - yes
            Williams - yes
            Treen - yes
            Borough - yes
        MOTION APPROVED

bulletPirates Park: Sue Munser came and looked at the area around Pirates with 84 plantings for $735.10. The bell will be elevated.
bulletWastewater Plant: One of the main gear boxes on the south oxidation ditch has had a total failure (33 years, 24 hours a day). First estimate of a replacement box is $16,900. We are waiting on two more quotes. Once we get the replacement lined up, the ditch will be taken down and completely cleaned and we will replace the bearings on the unit. We will have to act immediately with the best price to get it back in service as soon as possible.

        One of the timers on the sludge valve is sticking and causing problems. It is a 1977 version ($850/each) and Hoffman is looking for a replacement
        timer or something with newer technology to take its place.

bulletPark: The handicap swing is back up in the park since the manufacturer provided us with new parts, free of charge, to fix it.
bulletTrash Receptacles: The trash cans were shipped July 5th

FISCAL OFFICER'S REPORT:
Council received a copy of the 2013 Estimate of Resources. After discussion, Borough made a motion, seconded by Erdody to approve the 2013 Estimate of Resources.
    Votes were:
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
MOTION APPROVED

READING OF COMMUNICATIONS:
Lewis had a call regarding a property with a snow fence. The weeds have grown up and have not been taken care of. After discussion, it was dropped.

She also had a complaint of dogs defecating on the right-of-way on the street behind the condos. She was advised to tell the gentleman that there is an ordinance pertaining to this. He can find a copy at the Library or the Village Offices.

After reading the letter from the Humane Society, it was assumed that it was meant to be sent to the trailer park (looking at the address). The Fiscal Officer was advised to contact the Humane Society and ask if we received this in error so that if it was supposed to go to the Trailer Park, it could be resent.

Council was advised that the Applebutter Safety Committee drafted a letter that would be sent to the businesses and residents regarding the blocking of public right-of-ways or alleys during the 2012 Applebutter Fest.

ORDINANCES:
The Fiscal Officer gave a third reading to Ordinance 2012-5 - An Ordinance Authorizing the Mayor and Fiscal Officer of the Village of Grand Rapids to Execute a Ten (10) Year Lease Agreement with Suburban Natural Gas

Erdody made a motion, seconded by Williams, to pass Ordinance 2012-5.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
    MOTION APPROVED

UNFINISHED BUSINESS:
Williams requested a meeting to discuss the possible listing of the Grand Rapids Elementary property. A Buildings, Parks, Properties, & Maintenance Committee meeting was set up for Wednesday, July 18th, 2012 at 6:30 pm at the Administration Building.

Borough asked if any action had been taken regarding the weeds at the houses on Second Street she'd mentioned at the last meeting. After discussion, the Mayor will do a drive through the Village on Wednesday, July 11th at 3:30 to check for properties that need letters sent and any members available are welcome to join her.

Lewis requested that Hoffman put on paper how his job duties will be shifted as he transitions to part time.

COMMENTS:
Erdody asked if the cleaning of the Town Hall has been taken clear care of. Hoffman advised that the cleaning lady is supposed to be cleaning prior to our first Council meeting and then prior to each rental. The Fiscal Officer was asked to contact her regarding the schedule.

Hoffman brought the idea of having a Village waste pick-up. The Village would have one company come to the Village. It would be a line item on our utility bill. Hoffman was asked to look into it to find specs and pricing.

ADJOURNMENT:
Lewis made a motion, seconded by Williams to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes

The meeting was adjourned.  The next scheduled meeting is July 23rd, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

July 23, 2012
7:00 pm 

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 7:35 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Excused

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Erdody made a motion, seconded by Lewis, to approve the Minutes of the July 9, 2012th meeting as corrected.
    Votes were:
        Erdody - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
   MOTION APPROVED

BILLS:

Erdody made a motion, seconded by Borough, to pay the bills from July 10 through July 23, 2012.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

ADMINISTRATOR'S REPORT:

The Administrator gave his report. A copy will be attached to the official minutes.

Hoffman advised Council that the RPZ will be installed at the Trailer Park on Wednesday, July 25th. They have been given a new compound meter to install at the same time. This meter will be more accurate with the lower pressure usages.

As noted before, the timer on the sludge return valve needs replaced at $800.00+. LB replaced the old 1977 units with a new updated technology for a quarter of the cost.


FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the June Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.


COMMITTEES:
In Williams' absence, Borough gave the minutes of the July 18th, Building Committee meeting. Hoffman presented the Request for Proposal submitted by Mr. Marsh and Hoffman's letter that will go with it. He advised Council that he has 6 commercial realtors to send the letter/proposal to.

She also gave the minutes of the July 12th Buildings Committee meeting. After discussion, it was determined that the Town Hall should be cleaned by the renter within three days after the event before receiving their deposit. The Fiscal Officer will update the contract to reflect this. Also discussed was having a walk through with a member of the Buildings Committee and the renter to make sure that the Town Hall is cleaned to the satisfaction of the Committee.

UNFINISHED BUSINESS:
Lewis advised Council that she gave a copy of the Dog Ordinance to the gentleman that complained and he was very happy to receive it.

Erdody advised Council that she has received some calls regarding the letters that went out. She requested a copy of 1288.01 regarding the motor homes so that she can call the gentleman in question back. She also asked that the next time council members' names are put on a letter, that they are advised. Hoffman advised Council that the committee members need to follow up with the list and advise him the ones that have been taken care of. Erdody will take care of this.

Treen asked when the plantings will begin at Pirates Park. Hoffman advised that the plants have been ordered.


COMMENTS:
Berry advised that the Township wants to meet with Council. He will email members with details.

ADJOURNMENT:
Erdody made a motion, seconded by Lewis, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes

The meeting was adjourned. The next scheduled meeting is August 13, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

AUGUST 13, 2012
7:00 PM

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:25 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
Lane Miller, McClure Telephone Company and Deputy Aring

MINUTES:
Erdody made a motion, seconded by Berry, to approve the Minutes of the July 23, 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
    MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Borough, to pay the bills from July 24 through August 13, 2012 as submitted.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
    MOTION APPROVED

SHERIFF'S REPORT:
Deputy Aring gave her incident report.

Erdody asked the procedure for door to door salesmen. She was advised that salesmen are to register with the Sheriff's department at the Sheriff's office during regular business hours. She was also advised that if a salesman approached a home and they don't have a permit, they should be reported.

The Mayor reported that Charlie Sheets from the train has reported vandalism at the train museum property and asked for the Sheriff to step up coverage in that area.

INTRODUCTION OF VISITORS:
Lane Miller spoke on behalf of the McClure Telephone Company. He noted that they have had a number of requests for service in the Grand Rapids area. They have recently received the ability to serve Grand Rapids, Napoleon & Deshler in addition to their McClure exchange.

They would like to offer their fiber optics services (phone, HD TV, dvr, and internet service) to the residents & businesses of Grand Rapids at competitive rates.

They are in the preliminary stages. The next step would be to do a feasibility study with the residents - via internet and/or mail - to see if there is a desire for their services to come to Grand Rapids. They are hoping for a November - February timeline to get the survey going. A spring installation would be ideal in the event they choose to go forward in Grand Rapids.

MAYOR'S REPORT:
The Mayor advised Council that Charlie Sheets contacted her regarding the train museum property is for sale if Council is interested.

She also advised Council that Mr. Mohr contacted her and asked to be put on the agenda for August 27th. She asked that Hoffman ask for a deputy to be present at that meeting.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

He advised Council that the tree removal project has started.

He advised that we still haven't come to an agreement from the trash receptacle company. Tomorrow he will be taking one to a collision business in BG to see if they can get the paint buffed out.

He advised Council, that the new 24 will be opened on the 29th. There will be an opening ceremony on the 28th and on the 30th-31st, they will have sign crews changing the 578 signs and changing them to SR 295 signs.

He has not heard back regarding when the Memorial Park plantings are going to be done.

After discussion, it was agreed that if Ms. Cookson comes back with an acceptable letter of intent to include no monies being exchanged unless a suitable buyer is found and if Mr. Marsh accepts said proposal, the Mayor is authorized to sign it and move forward with the proposal expiring April 1.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the July Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

UNFINISHED BUSINESS:
Erdody presented Council with the Chamber's insurance policy showing the Village listed as an additional insured for the next twelve months.

NEW BUSINESS:
Treen requested a restroom facility to be erected at Labino Park/Ball diamond area. After discussion, it was determined this could be a good project for next year's park grants.

COMMENTS:
Erdody provided a memo referring to the exit audit and complimenting the Fiscal Officer on her work and requested it be attached to the minutes.

Williams advised Council that Tim Brown offered to address Council to answer any questions we may have.

Erdody asked if the Arts Council has submitted their Town Hall Rental Application.

ADJOURNMENT:
Erdody made a motion, seconded by Williams, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes
The meeting was adjourned. The next scheduled meeting is August 13, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

 

August 27, 2012
7:00 pm

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Excused
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
LeAnna DiFeterici, Cub Scout Pack 325
Terry Portillo, Zoning
Raymond Mohr, Farm Museum


MINUTES:
Erdody made a motion, seconded by Treen, to approve the Minutes of the August 13 , 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
    MOTION APPROVED


BILLS:

Erdody made a motion, seconded by Berry, to pay the bills from August 14 through August 27, 2012.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Erdody - yes
   MOTION APPROVED


INTRODUCTION OF VISITORS:

LeAnna DiFeterici, Cub Scout Pack 325, submitted their application for use of Labino Park for the 2013 Applebutter Fest. Hoffman advised her that the parking south of the ball diamond would be acceptable as long as it is dry. If the area is wet, they cannot park in that area.

Erdody made a motion, seconded by Williams, accept the application from Pack 325 for the use of Labino Park for the 2012 Applebutter fest with the stipulation of no parking in the area if the ground conditions are not suitable.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Erdody - yes
        Williams - yes
   APPLICATION APPROVED

Terry Portillo asked that Council would waive the $100.00 permit fine because he was not aware that he had to pull a permit for a non-permanent structure - for a pool that he has put up/down each year for the past four year. He also asked if he had to have a permit on a yearly basis for a temporary pool. After discussion, this was referred to the Planning Commission and they will get back with him. Hoffman will get with Mr. Fatzinger and set up a meeting. Mr. Portillo, Council and the Planning Commission members will be notified.

Ray Mohr, Farm Museum - spoke. He was advised that his issues do not pertain to the Village. He was asked to leave.

MAYOR'S REPORT:
She advised that there will be a ribbon cutting for the new 24 on the 28th. She cannot attend; therefore, John Berry will attend in her place.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

He advised that a second quote from Deventhal was received for the landscaping of the Town Hall. While their quote was lower, they also were putting in fewer plants. Erdody made a motion, seconded by Williams, to use Nilssons to replace the shrubs in front of the Town Hall.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
    MOTION APPROVED

After discussing the school property, Williams advised Council that Ms. Cookson has backed out of the contract.

After discussion, it was decided that we would send 3 passes to residents except for residents on Sycamore Road, Bridge Street, and County Line Road. It was also decided by Council to send it to the occupants at the property address.

COMMITTEES:
Williams gave his report for the August 20th Buildings, Parks, Properties, & Maintenance meeting.

Williams made a motion, seconded by Berry, to adjust the town hall contract to change 8-12-13 to the revised write up.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Erdody - yes
    MOTION APPROVED

UNFINISHED BUSINESS:
There was discussion whether or not it would be in the best interest of all involved to let the School Board know that the Village is not interested in the purchase of the property as is. Also, discussed would be the determination as to if the Village is interested in the property for the local share of the demo (approximately $50k). After discussion, details would be discussed at the next meeting.

NEW BUSINESS:
Borough had another complaint from a W. Third Street property owner regarding the weeds at his neighbor. She was advised to suggest he contact the property owner.

Erdody made a motion, seconded by Berry, to go into Executive Session to discuss personnel.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Erdody - yes
        Williams - yes
   MOTION APPROVED

Erdody made a motion, seconded by Borough to return to Regular Session with no action taken.
    Votes were:
        Borough - yes
        Berry - yes
        Erdody - yes
        Williams - yes
        Treen - yes
   MOTION APPROVED


Williams made a motion to have a Special Council meeting Thursday, August 30, 2012 at 6:30 at the Town Hall.
    Votes were:
        Berry - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
   MOTION APPROVED

ADJOURNMENT:
Williams made a motion, seconded by Erdody, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Treen - yes
        Williams - yes

The meeting was adjourned. The next scheduled meeting is August 30th at 7:00 P.M. at the Grand Rapids Town Hall.

 

SPECIAL MEETING
August 30, 2012
6:30 pm

The Council of The Village of Grand Rapids convened in regular special session from 6:30 P.M. to 7:45 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Excused
Jeremy Treen - Present
Curt Williams - Absent

EMPLOYEES: Chad Hoffman, Karen Rader, Tony Wright

After introduction from the Mayor, Berry made a motion, seconded by Treen, to go into Executive Session to discuss personnel with Council and the Mayor present.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Erdody - yes
    MOTION APPROVED

Erdody made a motion, seconded by Borough to return to Regular Session
    Votes were:
        Borough - yes
        Berry - yes
        Erdody - yes
        Treen - yes
    MOTION APPROVED

Borough made a motion, seconded by Erdody to go into Executive Session with Council, the Mayor, the Administrator, the Fiscal Officer and Wright.
    Votes were:
        Borough - yes
        Berry - yes
        Erdody - yes
        Treen - yes
    MOTION APPROVED

Erdody made a motion, seconded by Berry, to go back into regular session.
    Votes were:
        Berry - yes
        Erdody - yes
        Treen - yes
        Borough - yes
    MOTION APPROVED


ADJOURNMENT:

Treen made a motion, seconded by Borough, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Treen - yes

The meeting was adjourned. The next scheduled meeting is September 10, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

September 10, 2012
7:00 pm

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:25 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS: Chuck Thomas - Historical Society (Applebutter Fest)

MINUTES:
Erdody made a motion, seconded by Borough to approve the Minutes of the August 27th, 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
MOTION APPROVED

Erdody made a motion, seconded by Borough, to approve the Minutes of the August 30th, 2012 Special Meeting as submitted.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
    MOTION APPROVED


BILLS:

Erdody made a motion, seconded by Berry, to pay the bills from August 28th through September 10, 2012 as submitted.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

SHERIFF'S REPORT:
The Sheriff's deputy submitted the monthly report - then had to leave on a call.

INTRODUCTION OF VISITORS:
Chuck Thomas spoke on behalf of the Historical Society regarding the application for use of public property for the 2012 Applebutter Fest.

After discussion, Erdody made a motion, seconded by Williams, to accept the application for the 2012 Applebutter Fest as submitted.
    Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
   MOTION APPROVED

Mr. Thomas asked for the Mayor to attend the Safety Meeting for the Applebutter Fest. They are looking at the end of September for a date. He requested the Mayor to contact the Wood County Sheriff and set a date. Once he is notified of the date, he will contact Lucas County and Providence Township.

He questioned the availability of the Restrooms during the week-end. After discussion, it was determined that the regular schedule will remain as long as there are porta jon's available.

He questioned if the exterior of the Town Hall could be washed prior to the event. Treen advised that he is looking into the correct way to handle this.

MAYOR'S REPORT:
The Village received a thank you note from the Arts Council for our support of the Jazz Fest.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

The Mayor asked what the nepotism policy was regarding relatives working together. Hoffman advised her that spouses, siblings, and children were not allowed. He would have to check into nieces & nephews.

After discussion, a Finance, Wage, & Audit Committee meeting was set for Thursday, September 27th at 7:00 pm at the Administration Building.

*** Deputy Dickson arrived. No one had questions for him. ***

Erdody made a motion, seconded by Berry, to have the cleaning company clean the Lincoln Street (added 9/24) restrooms on a week-to-week basis.
    Votes were:
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
MOTION APPROVED

Within the last two weeks, we appear to have lost the blue spruce tree at Pirate's Park.

Nilssons still hasn't started on the Pirate's park or Town Hall project. Hoffman will contact them giving them a deadline of the end of the week before looking at other options.

Hoffman advised Council that the pool in question from a couple weeks ago is still not taken down.

He advised that they have checked out the pumped out vault at the Hitt's property, as that they agreed to do. He advised Mr. Hitts that after seeing it, that he agrees with the State in that the pipe under the quarry doesn't, and never has, had anything to do with removing water from the Village after a flood.

After discussion, it was determined the Front Street apartments and the north street residents of Front Street will not be sent Applebutter Fest passes.

Hoffman advised Council of the funding through the Wood County Health department for the removal of residential structure eyesores.

Hoffman advised that we will probably need to hire a grounds maintenance employee for mowing etc. He suggested using a temporary service to find someone for this position for 8-13 weeks.

After discussion, Berry made a motion, seconded by Erdody, to pursue the use of a temporary agency at current ordinance rate of $11.75.
    Votes were:
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
    MOTION APPROVED

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the August Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.


UNFINISHED BUSINESS:
Erdody asked if the Planning Commission had met. Hoffman advised that he has not gotten all the information ready for review yet.

NEW BUSINESS:
Borough advised that Mrs. Loeffler's property was being mowed.

Erdody advised that the Frontier office has high growth around their building.

Halloween was set for October 31st from 5pm to 7pm with the parade at 7:30 pm. The Mayor will check with the Legion, and Berry with the Fire Department, to make sure this is workable for all involved before posting it publicly.

Treen asked to have Hoffman check into what we could do to clean the exterior of the Town Hall.

COMMENTS:
Hoffman gave Council a summary of the operational day to day events as to provide a smooth transition of the job duties when he goes to part-time. These will be introduced gradually so that by mid-2013, Tony will be performing all the duties in the Utility Department.

He also provided a memo putting rumors and innuendos to rest.

ADJOURNMENT:
Erdody made a motion, seconded by Lewis, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes
The meeting was adjourned. The next scheduled meeting is September 24, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

September 24, 2012
7:00 PM

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 7:45 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
Loren Cass and Bret Clark, Suburban Natural Gas Co.

MINUTES:
Treen made a motion, seconded by Williams to approve the Minutes of the September 10, 2012 meeting as corrected.

Erdody asked for the addition of "Lincoln Street" to clarify which restrooms were to be cleaned by the cleaning company.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
   MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Williams, to pay the bills from September 11 through September 24, 2012.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
    MOTION APPROVED

INTRODUCTION OF VISITORS:
Bret Clark gave his presentation on Public Awareness as required by the PUCO. A copy of their public awareness article will be posted at the Administration Building.

MAYOR'S REPORT:
The Applebutter Safety meeting is set up for September 26th at 7:00 pm at the Grand Rapids Fire Hall.

She verified that trick-or-treat will be October 31st from 5-7 with the parade at 7:30 pm.

She reminded Council of the Wage Committee meeting at 7:00 pm on September 27th at the Municipal Offices. Williams advised Council that he will not be able to attend.

ADMINISTRATOR'S REPORT:
The Administrator gave his report. A copy will be attached to the official minutes.

The Mayor asked if a Planning Commission had been set up. He advised that he has a lot of the zoning clarifications written down and is waiting till we have the paperwork for a possible deed split to do everything at once.

She also asked what the status on the garbage pick-up. He is waiting on some information from another entity that we can look at.

ORDINANCES:
The Fiscal Officer gave a first reading to Resolution 2012-2 - A Resolution accepting the Amounts & Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor.

Erdody made a motion, seconded by Williams, to declare Resolution 2012-2 an emergency and waive the readings.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
   SO DECLARED

Erdody made a motion, seconded by Berry, to pass Resolution 2012-2.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
   MOTION APPROVED

UNFINISHED BUSINESS:
Lewis asked if the lawns that need mowed can be taken care of prior to Applebutter Fest.

Lewis advised Council that Rowe's equipment is broken and once he gets it back, they would work on getting the stumps taken care of.

NEW BUSINESS:
Treen questioned how the eyesore property program worked. Hoffman advised that the Health Department would tear them down and certify the cost to the property taxes. Hoffman will take the two property addresses discussed with him to submit for consideration.

After discussion about properties needing mowed, Hoffman advised Council that we will be taking a resident in question to court if his property isn't mowed, at the property owner's request, by the 26th. He advised Council that the resident had received a first notice.

COMMENTS:
Lewis advised that the Portillo pool has been taken down for the season.

Lewis had a call from resident regarding what the procedure was for fixing the sidewalk where the root from one of the trees that was removed has buckled it. Hoffman advised that the stump/root will be ground as close to the sidewalk as possible. It is then the property owner's responsibility to repair the sidewalk.

Treen rescinded his comment regarding black mold being in a property in town.

ADJOURNMENT:
Erdody made a motion, seconded by Williams, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes

The meeting was adjourned. The next scheduled meeting is October 8, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

October 8, 2012
7:00 pm

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 7:55 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Excused
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

VISITORS:
Adam Koch, Mark Tolles, and Brad Anderson from the Otsego Local School District.

MINUTES:
Erdody made a motion, seconded by Treen, to approve the Minutes of the September 24, 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
   MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Williams, to pay the bills from September 24 through October 8, 2012.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Erdody - yes
   MOTION APPROVED

SHERIFF'S REPORT:
Deputy Swope gave the Mayor the incident report.

Williams advised he'd had a couple calls (as well as hearing it himself) and requested that a deputy look into a complaint of dogs squealing late at night in the Second Street area.

INTRODUCTION OF VISITORS:
Adam Koch, Superintendent of the Otsego Local School District, introduced himself and voiced his request to have a good relationship between the district and the Village.

Mr. Koch advised Council that he had been under the impression that we had agreed to purchase the property for $1.00. Since that has been clarified to be "if we chose to purchase it for $1.00", and based on the October 5th memo that he received from the construction company, we need to make a decision on the purchase of the property by December 7th.

After asked what the demo costs were, Council was advised that the preliminary demolition cost is $90,498 with the local share being $40,724.

After discussion, Hoffman was to forward the document(s) with the April 15th deadline that we had been working under to Mr. Koch and he will take care of it from there, making it clear that he wanted to work with Hoffman.

Mr. Tolles asked that once the Applebutter Fest got under way, if the foot bridge at Blue Bell Island could be opened up the full width to facilitate the foot traffic until the end of the festival. He was advised that his request would be considered at a later time in the meeting.

MAYOR'S REPORT:
The Mayor reported that the Applebutter Fest Safety meeting went well and everything seems to be ready to go for this year's festival.

ADMINISTRATOR'S REPORT:

bulletWastewater Plant: North oxidation ditch repairs are complete. There were more concrete repairs required than quoted.
bulletDemo Grant: The two homes were submitted as Council requested. Since there were no nuisance orders from any agency on file, they will not score high. Review the action taken, 5-minute discussion, request two houses to be demolished.
bullet Employment: Received 5 6 additional applications for the position of Maintenance Tech. October 3rd, Berry, Wright, & Hoffman reviewed these applications and interviewed 2 applicants. At this time, one applicant is the most desirable candidate. Will review any new applications and may interview the most qualified persons. The goal is to appoint a person by October 22.
bulletApplebutter Passes: Hoffman received a call from a resident on Bridge Street who questioned why he didn't get any passes. After discussion, it was determined that people coming from the east (65 along the River) and he would be stopped at the Sycamore barricade and not be able to get to Bridge Street. Hoffman advised that we should just send passes to everyone in the future.
bulletParks Committee/Buildings: He brought up something to think about regarding the public restroom plans. He brought up a plan that if youth baseball submitted a plan for a restroom in the ball diamond area, built and then maintained them; the Village (if willing) could provide a grinder pump (approx. $4000) and connect it into the tap that services the pool and the library. This could be in place of or in addition to the original plans for the restrooms by the shelter at Labino Park. Hoffman will bring this to the attention of the Youth Baseball and have them submit a plan and then we can set up a committee meeting(s) and go from that point forward.

FISCAL OFFICER'S REPORT:

bulletThe Fiscal Officer distributed the September Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.
bulletShe advised Council she will have to attend the 2012 Fiscal Officer's Training class in Columbus on October 29th. She missed the one in Perrysburg because she didn't receive the customary email notification and wasn't aware of when it was being held.

Erdody made a motion, seconded by Williams, to send the Fiscal Officer to Columbus the night before her conference and pay her expenses.

Hoffman advised Council that this is something that should be approved by the Administrator and not drawn out in a Council meeting.

The Mayor advised that there was a motion on the table, so a vote was taken.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Erdody - yes
        Williams - yes
   MOTION APPROVED


UNFINISHED BUSINESS:

Erdody questioned the status of the trees and if the tree at Pirates Park will be removed by Applebutter. Hoffman stated that Council didn't advise him what to do regarding the Pirates Park tree and that the Arborist had trimmed the Front Street trees. After discussion, it was determined that once we find the status of the soil around the tree, we would decide about a new planting. In the meantime, Hoffman said if time permitted, they would try to get it cut down prior to Applebutter.

COMMENTS:
The Mayor requested that if Council has questions to go through the Administrator before contacting individual contractors. She also mentioned that she is still available for Council to contact her if they don't receive an answer or don't agree with the answer received and she will look into it further. She also requested that if Council was going to go look into something on their own that they notify Hoffman so that both parties aren't doing the same thing.

Erdody apologized for going over Hoffman's authority regarding the motion to pay for Rader's expenses for the training.

Treen advised Council that he will be discussing the ball diamond restrooms with the youth baseball group.

ADJOURNMENT:
Erdody made a motion, seconded by Borough, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Treen - yes
        Williams - yes
The meeting was adjourned. The next scheduled meeting is October 22, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

OCTOBER 22, 2012
7:00 PM

The Council of The Village of Grand Rapids convened in regular session from 7:05 P.M. to 8:45 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present 
Janet Borough - Present
Carolyn Erdody - Present 
Sara Lewis - Present
Jeremy Treen - Present 
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader

MINUTES:
Erdody made a motion, seconded by Berry, to approve the Minutes of the October 8, 2012 meeting as submitted.
    Votes were: 
        Erdody - yes 
        Williams - yes 
        Treen - yes
        Borough - yes 
        Berry - yes 
        Lewis - yes
    MOTION APPROVED


BILLS:

Erdody made a motion, seconded by Berry, to pay the bills from October 9 through October 22, 2012.
    Votes were: 
        Williams - yes 
        Treen - yes 
        Borough - yes
        Berry - yes 
        Lewis - yes 
        Erdody - yes
    MOTION APPROVED

MAYOR'S REPORT:
The Mayor advised that the Sheriff's report on the Applebutter Fest was uneventful.

ADMINISTRATOR'S REPORT:

bulletWaste Receptacles Returned:
They are better, 4 still have bubble wrap marks in the paint. They are on Front Street as of Tuesday. Village paid 50% deposit when ordered. Balance due ($3324.76) - did the Society agree to pay this?

Berry will get a hold of the Historical Society to see if they are going to pay the remaining half. Hoffman will get him a copy of the invoice and they can pay the company directly if they are going to do so.
bulletPlanning Commission Meeting - October 23rd.
Agenda: Parcel combination and parcel split of property located on W. RT 65 owned by Bill Borer. This is the property which requested access to RT 65, June 8th, 2011. Council, using the State Highway Access Manual denied the request. This property will still have reasonable access or opportunity to obtain such access from local or county streets. The same access request will be presented to Council. If Council will not approve RT 65 access, then Mr. Borer will have to plot access across his property to serve the parcel he wishes to split. This is the reasonable access referred to in the ODOT manual we adopted as Village Policy. Even though the new request for access has not been made, Council should address this access on RT 65 so the Planning Commission knows the direction to follow concerning the parcel split request.

After discussion regarding the allowance of a curb cut on RT65, it was decided to wait to see what the Planning Commission decides at the October 23rd meeting.
bulletSolid Waste Pick-Up:
Received Waterville's contract and bid documents.
bulletCurrent contract is $8.91/month per residential home. This includes two unlimited pickups and containers for Village Departments. 3 containers a week - can purchase $1.00 tags for more containers or $10.00 tags for large items.
bulletNo commercial or industrial pick-up service
bulletThey contract for themselves
bulletBill the $8.91 on Utility Bills

They had 3 companies bid on the last contract. Questioned whether Council wants Hoffman to prepare bid documents and bid ordinance?  After discussion, Erdody made a recommendation to have the Administrator start the bid process for a Village wide Solid Waste Pick-Up. Council agreed.

bulletFYI:
This July, Joe Schroeder entered into a contract with Family Entertainment Group. The contract and invoice was in the name of the Village of Grand Rapids, PO Box 309, 17460 Sycamore Road for the bounce house and train ride for Rapids Rally. Hoffman notified this company that Mr. Schroder had no authority to enter into contracts for the Village and any liability that may occur will not be the Village's.
bulletParks:
Park Grant:
Wood County Parks approved our grant request of $13,688.
bullet20 - new fixtures
bullet6 - steel fixtures cross arms
bulletTotal estimated project is $17,688.00

Hoffman questioned if it would be feasible for the Baseball Association to request Grand Rapids Township and Providence Township to split the remaining $4000.00? Considering the Village provides water, waste collection and grounds maintenance. Council agreed.

 

bulletRestrooms:
Hoffman talked with Shaun Downey - Mr. Downey said a few years ago the baseball officers asked him about getting a sewer line to a restroom site. His estimate was $12,000 with him donating his equipment and some labor time. Nothing said about any other donations for building. Talked with baseball officer, she said with that cost, they dropped the idea and it has not been discussed since. No contacts were ever made about donations to build restrooms. She agreed it would be a wonderful thing, but the cost just does not justify. She thought the officers would not be against checking with different contractors for donations.

Hoffman has an October 10, 2012 budget cost from B Hill'z Excavating to install a sanitary line to the location ($31,200).
bulletThe Wage and Finance Committee reviewed the final set of applications and determined that the Maintenance Tech position should be offered to Jeff Lirot. Therefore, Hoffman has offered the position to Mr. Lirot, subject to the Mayor's approval, at $16.12 with a 6 month probationary period. A start date hasn't been set yet and will be determined based on Mr. Lirot's current employment.
bulletFeller & Finch has contacted Hoffman regarding questions on the deed restriction for the Fire Hall property pertaining to Council approving all plans for the new fire hall. He advised her that the plans have to be approved by Council and conform to the Village's requirements before they can move forward.

COMMITTEES:
Berry gave his report on the October 18th Finance, Wage & Audit Committee meeting. 

He advised Council that they reviewed the 10 new applications and the Committee felt that none of them met the criteria they were looking for. The Committee decided that they would stay with their initial recommendation of Jeff Lirot.

UNFINISHED BUSINESS:
Williams asked if Hoffman had forwarded any information to the School Board regarding the April 15th date that was being used for contract decisions. Hoffman did not find any documents using a 15th deadline. Therefore, he was asked to advise the School Board that the dates in question were in our contract with a realtor.

Mayor Obermyer questioned the feasibility of giving the School Board an answer on demolition of the Grand Rapids building by the requested December 7th date. She asked Council to think on this topic and we will revisit it at the November 26th next meeting.

COMMENTS:
Berry commented on the festival going smoothly considering the weather and that the Village looked good. Erdody commented that there were some issues as a result of the wind.

ADJOURNMENT:
Erdody made a motion, seconded by Williams, to adjourn.
    Votes were: 
        Berry - yes 
        Borough - yes 
        Erdody - yes
        Lewis - yes 
        Treen - yes 
        Williams - yes
The meeting was adjourned. The next scheduled meeting is November 12, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

 

November 12, 2012
7:00 pm

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 7:50 P.M. in the Grand Rapids Town Hall with the Mayor excused. Council President John Berry called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Chad Hoffman, Karen Rader, Jeff Lirot

VISITORS: Deputy Bonnough

MINUTES:
Erdody made a motion, seconded by Borough to approve the Minutes of the October 22, 2012 meeting as corrected.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
   MOTION APPROVED

BILLS:

Erdody made a motion, seconded by Lewis, to pay the bills from October 23 through November 12, 2012.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

SHERIFF'S REPORT:
Deputy Bonnough presented the monthly report.

ADMINISTRATOR'S REPORT:

bulletThe administrator introduced Jeff Lirot as the Village's new employee.
bulletThe Mayor requested a notice to be sent to the property at 24351 Front St. Hoffman hand delivered it to Kim and sent it to the property owner by certified mail. Council needs to check the property to see if it has been cleaned up to their satisfaction and if not, what he should do about it.
bulletPlanning Commission:
Attached is a draft copy of the October 23, 2012 meeting minutes. The parcel split was approved by the Commission pending Village Council's approval of a curb cut on SR 65.

They will be meeting on Wednesday, November 14th, to clarify some of the zoning verbiage to make it more understandable. They will bring the changes to Council in the form of an ordinance which will need to be approved.

There is a ditch obstruction (drainage) issue concerning this property. Wood County Engineer's officer personnel completed a site review November 1. They are reviewing the issue. Hoffman has suggested to Mr. Borer's attorney that Mr. Borer contact the WC Engineer's office. He suggested that Council table the curb cut issue if/when it is brought to us until the drainage situation is taken care of.
bulletAttached is a request for vacation pay and carryover per employee manual. Rader also requests the carry-over for 4 hours into 2013.

Erdody made a motion, seconded by Lewis, to accept the vacation request for carry-over for Wright's 35 hours, Hoffman's 20 hours, and Rader's 4 hours into 2013.
    Votes were:
        Treen - yes
        Borough - no
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
   MOTION APPROVED
bulletSheriff's Office:
October Invoice - $9,240.00 includes 56 additional hours ($1960.00) for Applebutter Fest. Standard hours 208 hours x $35.00 = $7280.00.
bulletCleaning Service:
The company has been e-mailing invoices. We did not receive invoices. Three invoices for Town Hall Cleaning before Art Council performances. ($510.00) Lincoln Street Restroom cleaning for September & October ($490.00).
bulletHoffman asked if we'd heard anything about the Society's agreement to pay for the waste receptacles. Berry & Erdody stated that they found where they agreed to pay for half. Berry will bring it up at their upcoming meeting.
bulletHoffman advised Council that we need to start thinking about what we are going to do with the Fire Hall building.
bulletTown Hall Agreement with the Arts Council :
The Arts Council manually set the upstairs thermostat to 55 after the last performance.

The contract we have doesn't have a "responsible" person listed on the contract to contact regarding this. Therefore, we will be sending the current contract to them to get a signature of someone who will be the contact person.

After discussion, it was clear that utilities are to be paid by the Lessee and Hoffman was advised to turn down off the heat and advise the Arts Council of this and the fact that they are responsible for the utilities.
bulletThe School Property - Hoffman suggested that if Council wished to nullify the offer to purchase the building for a $1.00 and purchase the property for the local share of the demolition (not to exceed $41,000), we might want to go forward with it at this time. Mr. Koch said that we could leave the playground and parking lot intact.

After discussion, Williams made a motion, seconded by Erdody, to null the original offer to purchase the School building, and agree to purchase the land as long as the purchase price does not exceed $41,000 with intent of keeping the playground and parking lot intact.
    Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
   MOTION APPROVED

Hoffman will contact Mr. Koch tomorrow to notify him of this decision and will have Mr. Marsh prepare a resolution for the next meeting, as an emergency, for Council to pass to officially purchase the property once the demolition is done.

FISCAL OFFICER'S REPORT:
The Fiscal Officer distributed the October Bank Reconciliation and Fund Status reports to Council in their Friday Packets. The Revenue Status and Appropriation Status reports for the same month were distributed to the Finance Committee.

Rader advised Council that she attended her required training for 2012 and that she has completed her payroll training for the new software coming out in January of 2013. The accounting portion will be next Thursday and her year-end training will be December 6th.

COMMITTEES:
Berry advised Council that the EMS building on Kellogg Road is going to have the upstairs finished to make an office for the Clerk and room for storage.

Eric Flora should be contacting Berry to set up a meeting time to meet with the Township. Berry wanted to clarify that the Fire Department is to come to us with questions regarding the building of the new hall. Hoffman advised Council that once the engineer is finished with the plans, they have to be brought back to Council for approval before they move forward, per the original purchase agreement.

UNFINISHED BUSINESS:
Erdody asked if Hoffman had gotten any wording for the Garbage contract. He advised that it will be a while.

NEW BUSINESS:
Lewis asked the status on the docks. Hoffman advised that they are on the agenda to be done soon.

COMMENTS:
Treen requested that he receive copies of the appropriations when they are distributed.

ADJOURNMENT:
Erdody made a motion, seconded by Borough, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes

The meeting was adjourned. The next scheduled meeting is November 26, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

November 26, 2012
7:00 pm

The Council of The Village of Grand Rapids convened in regular session from 7:00 P.M. to 8:00 P.M. in the Grand Rapids Town Hall. Mayor Marjory Obermyer called the meeting to order with the following members and visitors present:

John Berry - Present
Janet Borough - Present
Carolyn Erdody - Present
Sara Lewis - Present
Jeremy Treen - Present
Curt Williams - Present

EMPLOYEES: Karen Rader

MINUTES:
Erdody made a motion, seconded by Treen to approve the Minutes of the November 12, 2012 meeting as submitted.
    Votes were:
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
   MOTION APPROVED

BILLS:
Erdody made a motion, seconded by Berry, to pay the bills from November 13 through November 26, 2012 as submitted.
    Votes were:
        Williams - yes
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
   MOTION APPROVED

MAYOR'S REPORT:
The Mayor advised Council that the Front Street property has been cleaned up to her satisfaction.

She has had 5 calls regarding golf carts not being allowed in the Village. She would like to have this issue re-addressed after the first of the year.

She would like the vacation policy looked at regarding the use of vacation and having the Administrator and Tony being off at the same time. This will be addressed after the first of the year.

ADMINISTRATOR'S REPORT:
The Mayor read the Administrator's report in his absence.

bulletZoning: Council is required by ORC: 713.12 to hold a public meeting with at least 30 days' notice of the time and place before making any amendments to the Zoning Ordinance.

1st Reading: December 10th
2nd Reading: January 14th
Public Hearing: 6:30 pm on January 28th
3rd Reading: January 28th

bulletSchool Property: Attached is the Resolution authorizing the Administrator to purchase the 6.453 acres of land owned by the School Board. This should be passed as an emergency because of the School Board's December 7th deadline with the OFSC.
bulletWorker's Compensation: The BWC Board of Directors approved a recommendation to reduce average rates for public employer taxing districts by 5%. This is the fourth consecutive year for reduced public rates. The rates are now at the 1983 average rate.
bulletWill there only be the December 10th Council meeting in December?
Erdody made a motion, seconded by Lewis, not to have the December 24th and allow the Fiscal Officer to pay the bills as needed.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
    MOTION APPROVED

        The Mayor requested paychecks be issued after the December 10th meeting instead of waiting till the end of the month.

bulletSolid Waste Collection: Working on a bid manual. It should be ready in February. Also, a Solid Waste Collection Ordinance will have to be passed by Council. This will include definitions, regulations, collection, user fee, and penalty.

NRG Recycling is delivering a roll off container at the old water plant. We are cleaning out the storage building - old generator, water plant pumps, sludge pumps, electric heaters, stainless tanks, 27 valves that we replaced last year, large fan from Town Hall and a lot of small metal items.
bulletSchool Playground Equipment: Adam Koch called 11/20 to inform the Village that their insurance company inspected the playground equipment and some of it is unsafe. In the next few weeks, Hoffman will meet with Adam to review the equipment that will be removed. He did not want the Village to see some of the equipment being removed after we requested it to remain.

COMMITTEES:
Berry advised that the Fire Department will be bringing the plans to Council as soon as they are finalized.

Berry asked what days would be available for meeting with the Township. Council gave Berry the 18th, 19th, or 20th of December to take back to the Township to try to come up with a date that we can set a Committee of the Whole meeting.

Erdody asked if we had heard anything from the Historical Society regarding the trash cans. Council was advised that we have received a copy of the check that was forwarded to Mills.

Erdody advised that Ms. Long left the thermostat the way they found it. After discussion, it was advised that there be instructions put beside the thermostat advising anyone using the upstairs how to leave the thermostat.


ORDINANCES:
Erdody made a motion, seconded by Berry, to declare Resolution 2012-3 A Resolution to Make a Transfer for Current Expense and Other Expenditures of the Village of Grand Rapids, State of Ohio, During the Period Beginning October 1, 2012 and Ending December 31, 2012 an emergency and waive the readings.
    Votes were:
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
    SO DECLARED

Erdody made a motion, seconded by Williams, to pass Resolution 2012-3 A Resolution to Make a Transfer for Current Expense and Other Expenditures of the Village of Grand Rapids, State of Ohio, During the Period Beginning October 1, 2012 and Ending December 31, 2012.        Votes were:
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes
   MOTION APPROVED

Berry made a motion, seconded by Williams, to declare Resolution 2012-4 A Resolution Authorizing the Village Administrator to Take all Steps Necessary to Purchase the Approximately 6.453 Acres of Land Owned by the Otsego Local School District in the Village After All Demolition has Taken Place, for a Price not to Exceed $41,000 an emergency and waive the readings.
    Votes were:
        Lewis - yes
        Erdody - yes
        Williams - yes
        Treen - yes
        Borough - yes        
        Berry - yes
    SO DECLARED

Erdody made a motion, seconded by Williams to accept Resolution 2012-4 A Resolution Authorizing the Village Administrator to Take all Steps Necessary to Purchase the Approximately 6.453 Acres of Land Owned by the Otsego Local School District in the Village After All Demolition has Taken Place, for a Price not to Exceed $41,000.
    Votes were:
        Treen - yes
        Borough - yes
        Berry - yes
        Lewis - yes
        Erdody - yes
        Williams - yes
MOTION APPROVED


UNFINISHED BUSINESS:

Lewis asked if we are still putting the Ordinances & Resolutions on the web site. Rader advised her that they are.

Williams advised that there was a conversation between Hoffman and the superintendent of the school district that needs to be addressed. Since Mr. Hoffman is not available at this meeting, he would like to address it at the December 10th meeting. He does not want to go into Executive Session because he feels the public has a right to know what happens within the Village.


COMMENTS:
Erdody and Berry commented on how nice the Village looks nice this year. Treen would like a public thank you to be put on our website to thank all those who contributed to the decorating of the Village.

Treen asked if anyone on Council is a part of the Community Development Commission. He advised that the membership of the CDC is getting restricted. If we want to keep it citizen owned, we need to have the next generation to buy into it to keep it going or Council has to decide what to do if the membership as it stands dies out. (Per 12-10 minutes)

ADJOURNMENT:
Lewis made a motion, seconded by Erdody, to adjourn.
    Votes were:
        Berry - yes
        Borough - yes
        Erdody - yes
        Lewis - yes
        Treen - yes
        Williams - yes
The meeting was adjourned. The next scheduled meeting is December 10, 2012 at 7:00 P.M. at the Grand Rapids Town Hall.

 

 

 

 

All formal actions of the Council of the Village of Grand Rapids concerning and relating to the 
adoption of resolutions and/or motions passed at this meeting were adopted in a meeting open to the public, 
in compliance with the law, including Section 121.22 of the Ohio Revised Code.


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